Notes on the Jefferson Lab CLAS Collaboration Meeting

February 27 - March 1, 2003

Important Points:

1. Next Meeting:  Thursday , July 24 through Saturday, July 26, 2003 

                                        at Jefferson Lab, CEBAF Center

2. The meeting was again broadcast on the web, and the recordings are available from the archives at http://cc.jlab.org/services/streamingmedia/WebCastGuide.php.  Due to recording problems a few of the talks were lost, but most of them are there.  Real thanks are due Marty Wise and Greg Adams who helped get this service in operation, and to Bryan Carnahan and Rafael Hakobyan, who helped with the camera.

3. To provide better information for the members of CLAS, we are going to set up a secure Web page where the projections used by each of the speakers will be available.  We will keep them available until the next CLAS Collaboration meeting.  Expect to see the announcement of this web site in the next week or two.

Meeting Notes

Because the information presented in the talks is, or will be, available from the web, the following notes concentrate mostly on the discussion that took place at the Saturday business meeting.

1. Two new Full Members were elected: Ralf Gothe, U. South Carolina; and Maurik Holtrop U. New Hampshire

2. Four new Term Members were approved.  These are: Shifeng Chen, Florida State; Alexander I. Ostrovidov, Florida State U; Nicolas Recalde, U. South Carolina; and Autandil Tkabladze, Ohio University;   U.  We welcome these new members;  we need all the help we can get.

3. The CLAS Approved Analysis "Photoproduction of the Z+(1570) resonance" Ken Hicks, et al. was approved by a unanimous vote. 

4. Progress on publications (our principal product) has been picking up.  Since the last Collaboration meeting in October, one paper has been published, three papers have been accepted for publication, and five additional papers have been submitted for publication.  In addition, two papers are now under CLAS wide review and two are under Ad Hoc Committee review (one having been added since the meeting).  There are also a large number of papers undergoing Analysis Committee review, so if you have not been asked to review recently, you may anticipate getting the request in the next few months.

5. At the previous CLAS Collaboration meeting the subject of the best number of yearly meeting to have was considered.  In the interval since that meeting a number of members sent highly reasoned suggestions for two meetings per year, three meetings per year (in equal numbers) and 4 meetings a year (a few).  There is no clear majority for any of the options, so until further developments, there will continue to be three CLAS Collaboration meetings per year.

6. The subject that generates the most e-mail traffic is authorship on our papers.  The CCC has developed a proposed CLAS Charter amendment that would require each eligible member to positively request to be included on the author list.  This will require changes in both the Carter and the By-Laws.  These suggested changes will be sent to all members in the next week, and the changes will voted upon at our next meeting in July.

7. A problem that continues to plague the Collaboration is the time it takes to complete the review process for papers to be published.  We have made some progress in this regard, but more can be done.  CLAS members should be aware that the review process can be shortened if the Working group Chair and the CLAS Chair are aware that the paper is coming.  Surprises can add weeks to the review process due to the time it can take to set up the appropriate review committees.

8. Members were reminded  during the meeting once again of their obligation to notify the Speaker's Committee whenever talks about CLAS are given.  The link to the web site that makes this task easy has been moved to a prominent place on the Hall-B web page.

9. At the next Collaboration Meeting elections for a new CLAS Chair (two year term)  will be held.  A committee to nominate candidates for this position has been formed.  The committee members are Bernhard Mecking, Ralph Minehart and Reinhart Schumacher.  Please send you nominations (including self) to one of them.  At this July meeting the chairs of the various working groups and CLAS Committees will also be elected.  Current working group and committee chairs are elegible for reelection. For your information, the present CLAS Committee and Working Group structure is as follows: