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1400 Communicating Safety to Visitors |
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1.0
Purpose
Hazards encountered
at Jefferson Lab are comparable to those typically found in an industrial
setting; and everyone, including Visitors, has the right
to know the hazards that they may be exposed to during their visit. Every Visitor is, therefore, assigned an Escort who is responsible for
ensuring that applicable safety precautions are adhered to, and emergency
response actions are understood. The
Escort may not leave their Visitor unsupervised, for
any reason, during the visit. This
chapter provides the means by which these activities are performed.
2.0
Scope
Visitors to Jefferson Lab are escorted by an individual who is
qualified, trained, and authorized to enter the non-public area(s)
[1] being
visited. For the purposes of this chapter:
· A “Visitor” is anyone who is not
authorized to access an area without an Escort.
· An “Escort” must have the appropriate training and authorization to enter the area(s)
being visited. (Exception: Subcontract employees are allowed to provide
escort services for deliveries of materials only, unless otherwise defined
within their contract.)
See Jefferson Lab’s Administrative Manual Section 102.4 Laboratory Tours and Visits for more information regarding the coordination of a tour or visit.
This program satisfies applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.
3.0
Responsibilities
NOTE: Management authority may be delegated at the discretion of the responsible manager.
3.1 Escort
·
The Visitor’s safety is your priority.
· Be familiar with and appropriately trained/authorized to access the area(s) to be visited.
· Plan your route to avoid hazards.
· Walk the route prior to the visit to ensure conditions.
· Ensure a safety briefing has been provided to your Visitor which includes the basic safety information and any additional information relevant to the hazard issues to be encountered.
·
Abide by designated Escort Ratios (see Oxygen Deficiency
Hazard and Radiologically
Controlled Areas).
4.0
Expectations
4.1
Visitor
Safety Briefing
Escorts are responsible for providing their Visitor(s) with a basic safety briefing, along with any relevant additional safety information, as soon after arrival as practical and before proceeding into any hazard area. ES&H Manual Chapter 1400 Appendix T1 Visitor Safety Briefing Topics provides safety topics to be discussed with the Visitor(s) and actions to be performed by the Escort prior to entering a non-public area.
4.2
Access to Controlled
Areas for a Large Number of Visitors
Jefferson Lab has determined that
when a large number of Visitors are allowed access to typically controlled
areas on-site it is considered an unmitigated Risk Code
>2. An Operational Safety
Procedure (OSP) is therefore written in accordance with ES&H Manual Chapter 3210
Work Planning, Control, and Authorization Process to mitigate the hazard
issues typically found in the area(s) where the event is to take
place. The OSP is written by the Event
Coordinator (typically Public Affairs
x7689) and minimally sets forth the safety requirements for a determined time
period.
All
OSPs can be reviewed at http://www.jlab.org/ehs/workcontrol.html.
Contact
the Event Coordinator to review the particular OSP for your event.
5.0
Revision Summary
Revision 1.1 – 11/29/12 – Added link to Visitor Safety Handout.
Revision 1 - 01/21/11 – Content
replaces expired document “ES&H Manual Chapter 3230 Communication of
Hazards to Visitors.” Updated reflects
current laboratory operations.
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
EXPIRATION
DATE |
REV. |
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ESH&Q Division |
01/21/11 |
01/21/16 |
1.1 |
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