TITLE:

ES&H Manual

 

DOCUMENT ID:

2210 ES&H Responsibilities of Individuals

 

 

1.0            Purpose

 

This chapter establishes environmental, safety, and health (ES&H) responsibilities for employees at Jefferson Laboratory.  All individuals at Jefferson Lab are responsible for establishing and/or following controls to maintain their environment, safety, and health (ES&H).  For assistance ES&H staffing assignments and contact information are provided in ES&H Manual Chapter 2210 Appendix R1 Current ES&H Staff Assignments.

 

2.0            Scope

 

This chapter applies to all employees, scientific users, and subcontractors of Jefferson Lab.  The Laboratory Director is ultimately responsible for safety, but each person is responsible for controlling recognized hazards encountered during the performance of their activities.

 

Every employee, user, and subcontractor employee at Jefferson Lab has the responsibility and authority to stop any activity, or decline to perform any task they believe presents an imminent threat (See ES&H Manual Chapter 3330 Stop Work for Safety Program) to the health and well being of themselves, their co-workers, the public, or the environment. 

 

Every employee, user, and subcontractor employee has the responsibility to raise ES&H concerns without fear of reprisal.

 

Violations of established ES&H directives are dealt with as provided under the Jefferson Lab Administrative Manual – Section 208.02 Corrective Actions for staff and users, or under the provisions of a specific subcontract.

 

3.0            Responsibilities

 

3.1              Jefferson Lab Staff

·         Conducts activities safely and in an environmentally sound manner.

·         Notifies supervisor if he/she feels unqualified or insufficiently trained to do the task at hand.

·         Raises concerns, suggestions, and ES&H issues to management, Environmental, Safety, Health, and Quality (ESH&Q) Division, or Department of Energy (DOE) without fear of reprisal.

·         Participates in activities described in this section on official time.

·         Immediately stops any activities that pose an imminent danger to personnel or the environment, and report them to supervision.

·         Be held accountable to supervision for willful disregard of ES&H procedures.

·         Reports occupationally incurred injuries and illnesses to the Jefferson Lab Medical Department at the first opportunity.

·         Participates in incident investigations are requested by supervision.

·         Have access to ES&H program documents, the Occupational Safety and Health Administration (OSHA) 300 log, and investigation reports for incidents in which they were involved.

·         Be trained to safely perform potentially hazardous tasks and to recognize the associated hazards.  Develop an awareness of these hazards, and protect others in the area.  Bring to the attention of supervision conditions that may develop into unsafe situations.

·         Refer contacts from representatives of an outside agency (regarding ES&H issues) to the ESH&Q Division

·         Participate in DOE inspections for the purpose of assisting the inspection.

 

3.2              Laboratory Director

·         Establishes a workplace that reflects an integrated approach to ES&H which maintains compliance with applicable federal/state laws and regulations, the Worker Safety and Health Plan (WSHP), and the requirements contained in the Jefferson Science Associates, LLC (JSA) Contract with DOE.

·         Ensures that appropriate ES&H performance objectives and criteria are established, accepted, and acted on by the laboratory population.

·         Ensures that sufficient resources are devoted to the development, operation, and maintenance of ES&H programs.

·         Approves laboratory ES&H policies.  Reviews and, if appropriate, approves exceptions to Laboratory ES&H policies.

·         Reviews and approves variance requests before they are submitted to DOE.

·         Establishes the Director’s Safety Council, and other necessary ES&H committees.

 

3.3              Chief Operating Officer (COO)

·         Reviews and concurs on exceptions to Laboratory ES&H policies and variance or exemption requests to DOE.

·         Ensures that ES&H related training, employee assistance, and human resource support programs are established and maintained.

·         Ensures that Facilities Management and Logistics Department incorporates ES&H programs and practices into facility management and service programs and the associated subcontracts.

·         Ensures that the Procurement Department incorporates ES&H programs and practices into programs and practices.

o   Ensures that ESH&Q Division has sufficient resources to devote to the development, operation, and maintenance of ES&H programs.

 

3.4              Associate Directors (AD) or Department Managers:

·         Implement Jefferson Lab ES&H programs and practices.  Implementation may be tailored to fit specific needs of an organization, as long as compliance with the Jefferson Lab’s Integrated ES&H Management, WSHP and this Manual is maintained unless a variance or exception is obtained.

·         Ensure that requirements embodied in ES&H programs and practices are communicated clearly to subordinate personnel.

·         Verify the effectiveness of, and compliance with, ES&H programs and practices through the use of self-assessments, inspections, and performance evaluations.

·         Appoint Division Safety Officers, as appropriate, to assist in implementing ES&H programs.

·         Serve on the Director's Safety Council and advise the council on the status of ES&H policy implementation.

·         Ensure division ES&H programs and practices contain provisions for:

o   Identifying and mitigating potential hazards.

o   Dealing with emergencies.

o   Reviewing of hazard analysis of new or existing operations.

o   Ensuring appropriate training of personnel in ES&H procedures.

·         Mitigate hazards found during inspections, incidents, or accident, and follows up on those corrections

 

3.4.1        Associate Director - Physics Division shall also:

·         Ensure that appropriate ES&H training is provided to Jefferson Lab users.

·         Ensure that appropriate ES&H review programs are developed and implemented for experiments, experimental equipment, and procedures.

·         Ensure that division experimental equipment commissioning, use, and decommissioning processes incorporate ES&H programs and practices appropriately.

 

3.4.2        Associate Director - Accelerator Division shall also:

·         Ensure that appropriate ES&H review programs are developed and implemented for Accelerator Division work scope.

·         Ensure that ES&H aspects of equipment commissioning, use, and decommissioning are handled appropriately.

·         Ensure the integrity of the Jefferson Lab Final Safety Assessment Document (FSAD) and Accelerator Safety Envelope (ASE).

·         Ensure the Jefferson Lab FSAD and ASE requirements are properly implemented through division programs and practices.

 

3.4.3        Associate Director - FEL Division shall also:

·         Ensure that appropriate ES&H review programs are developed and implemented for FEL experiments, experimental equipment, and procedures.

·         Ensure that division experimental equipment commissioning, use, and decommissioning processes incorporate ES&H programs and practices appropriately.

o   Ensure the integrity of the FSAD and ASE supplements for the FEL.

·         Ensure the FSAD and ASE supplements for the FEL Operations Directives Supplement (FEL ODS) are properly implemented through division programs and practices

 

3.4.4        Facilities Management and Logistics (FM&L) Manager shall also:

o   Material Handling, including powered industrial trucks, cranes, and other lifting devices.

o   Monitoring wastewater discharges and sources of polluting emissions to the air to assure consistency with applicable permits and Environmental Management System (EMS) requirements.

o   Fire Protection.

o   Site Security and Access Control.

o   Nuclear Materials Safeguards and Security.

·         Ensure maintenance and construction activities potentially impacting the FSAD are reviewed and authorized prior to work to ensure proper configuration control.

 

3.4.5        Engineering Manager shall also:

 

3.4.6        Human Resources and Services Director shall also:

·         Coordinates the development and implementation of ES&H training programs for all Jefferson Lab personnel.

·         Maintains employee ES&H training records.

·         Develops and maintains an Employee Assistance Program.

·         Administers the substance abuse testing program.

 

3.4.7        Associate Director – Environment, Safety, Health, and Quality shall also:

·         Serves as the Senior ES&H Officer for the laboratory determining code compliance issues for all ES&H activities.

·         Reports directly to the Laboratory Director on items of imminent ES&H danger or any serious violation of the laboratory ES&H program.

·         Serves as chief liaison to the DOE Site Office and other federal, state, and local governmental agencies for all ES&H activities.

·         Exercises overall responsibility for the WSHP.

·         Evaluates and submits to the Laboratory Director any requested variance or exception from established ES&H policies or procedures.

·         Develops ES&H programs together with the line organization to comply with the laws and regulations, Integrated ES&H Management, WSHP, applicable DOE Orders, and other Best Management Practices.  Program(s) include:

o   Radiological control and protection, including appointment of the Laboratory’s Radiological Control Manager;

o   Environmental protection, including an Environmental Management System;

o   Occupational medicine and health surveillance;

o   Occupational safety and health;

o   Radiological and hazardous waste management;

o   Emergency management

·         Serves as Facility Manager for the laboratory.

·         Designates a senior technical staff member as Radiological Control Manager

·         Develops management systems that allow for providing assurance to the Laboratory Director and DOE of active ES&H programs.  These systems include:

o   Laboratory issues management process, including procedures, tracking, and reporting mechanisms.

o   Independent assessment of ES&H activities

o   Coordination of responses to external ES&H assessments.

o   Corrective Action Tracking System.

o   Routine updates to senior management on ES&H Performance Evaluation Measurement Plan (PEMP) status and Corrective Action Tracing System (CATS).

·         Implements Price Anderson Amendment Act (PAAA), Non-compliance Tracking System (NTS), and DOE reporting functions.

·         Is the head of the ESH&Q Division, and as such, requests from the Director sufficient resources such that ES&H is able to:

o   Provide support to the line organization in implementing the Laboratory’s ES&H program;

o   Perform audits, assessments, and inspections in order to provide assurance to the line organization and laboratory leadership that the ES&H program is adequately implemented;

o   Perform specific line responsibilities that are included in the technical appendix to this chapter.

 

3.5              Radiological Control Manager:

·         Develops and administers the Jefferson Lab Radiological Control Program.

·         Provides analysis of radiological source terms and mitigation measures.

·         Recommends engineering controls and work practices consistent with Jefferson Lab’s As Low As Reasonably Achievable (ALARA) personal radiation exposure policy and the Jefferson Lab Final Safety Assessment Document.

·         Administers the personal radiation exposure monitoring program and assigns the roll of External Dosimetry Technical Lead, in accordance with the External Dosimetry QA Manual.

·         Administers the radiological portion of the environmental monitoring program.

 

3.6              Project Management & Integration Manager:

·         Ensure ES&H requirements are factored in to project planning, development, and construction.

 

3.7              Supervisors and SOTRs:

·         Ensure that laboratory staff, user, and subcontractors under their supervision are trained to recognize and mitigate any hazards that they may reasonably be expected to encounter in the performance of their duties.

·         Monitor activities for safe operation and take action to enforce safety rules.

·         Stop work processes involving imminent hazards to personnel or the environment when discovered and notify upper management. 

·         In accordance with the guidance provided by the Laboratory Director, incorporate relevant specific ES&H performance objectives into employee annual performance objectives.

·         Ensure that releases to the environment are within acceptable levels and that wastes are managed in accordance with applicable laws, regulations, and established procedures.

·         Provide descriptions of job activities to Occupational Medicine, as appropriate.  Assure employee follows work restrictions assigned by Occupational Medicine.

·         Ensure that employees report occupational injuries and illnesses to Occupations Medicine at the earliest opportunity.

·         Encourage reporting of ES&H concerns and responds promptly.

·         Investigate all incidents and take actions to prevent recurrence.

·         Ensure that those they supervise are aware of their right to report an ES&H concern to the DOE Site Office and/or the Oak Ridge Operations Office if their concern has not been addressed to their satisfaction by the JSA/Jefferson Lab resolution process.

 

3.8              Division Safety Officers:

·         Manage the Safety Warden program for the Division/Department.

·         Coordinate ES&H activities in technical work processes of the Division including: establishing and running specialized focus committees as needed.

·         Provide input to supervisors for personnel evaluations regarding ES&H performance.

·         Develop and maintain inspection and self-assessment procedures and aids for the division.

·         Analyze safety issues to resolve common and inter-Divisional issues.

·         Ensure required posters delineating worker safety and health protection rights and responsibilities are posted.

·         Serve as the primary bridge between the ESH&Q Division staff to facilitate the implementation of ES&H programs.

·         Provide periodic updates to division management that reflect the “safety health” of the division.

·         Ensure the division meets the requirements outlined in the PEMP as related to ES&H measurements.

·         Serve as the focal point to coordinate the Division assessment program.

·         Appoint Lessons Learned Coordinators.

 

3.9              Safety Wardens (Specific responsibilities are identified in ES&H Manual Chapter 2500 Safety Warden Program Description:

·         Inspect their areas and track resolution of ES&H deficiencies.

·         Request resources to bring areas into compliance and to maintain compliance with established Jefferson Lab ES&H standards.

·         Ensure that hazards associated with their areas are posted.

·         Ensure availability of current Material Safety Data Sheets (MSDSs) for materials used in the area.

·         Promote and encourage ES&H rules and sound work practices.

·         Perform routine inspections of safety equipment in their areas according to schedules established by the appropriate subject matter experts.

 

 

 

ISSUING AUTHORITY

CHAPTER AUTHOR

APPROVAL DATE

EFFECTIVE DATE

EXPIRATION DATE

REV.

 

 

 

ESH&Q Division

Bob May

03/16/09

03/16/09

03/16/12

1

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 10/9/2009.