|
|
TITLE: |
||
|
|
|||
|
DOCUMENT ID: |
2240
ES&H Committees |
||
|
|
|||
1.0
Introduction
This
chapter defines the membership and roles of the Lab’s safety committees. While the committees are used to facilitate
communication and decision-making where multiple organizational units are
involved, under Integrated Safety Management line management remains
responsible for safety and each person at Jefferson Lab remains responsible for
establishing knowledgeable control of the hazards encountered at the
Laboratory.
2.0
Committees
Director’s Safety
Council
The purpose of the Director’s Safety Council (DSC) is to review the structure and performance of environmental, safety, and health (ES&H) related efforts at Jefferson Lab, thereby ensuring senior line management attention to safety related items.
This DSC is an
integral part of Jefferson Lab’s commitment to safety and quality as defined by
the Lab’s Integrated Safety
Management (ISM) and Quality Assurance (QA) programs.
The DSC is
established by the Laboratory Director, and the Director has designated the
following members:
·
Director
·
Associate Director for
Accelerators
·
Associate Director for Physics
·
Chief Operating Officer
·
Chief Scientist
·
Associate Director for Safety
The DSC will meet no less frequently than monthly. Meetings will be chaired by the Associate Director for Safety.
The DSC has the following roles and responsibilities:
·
Review significant work and
safety management issues; these issues may be selected by the Council or may
include items requested by Laboratory committees, departments, or other organizations.
·
Interface with the Worker
Safety Committee and the Senior Safety Advisory Committee.
·
Determine and provide
direction for important safety issues.
·
Evaluate the effectiveness of
corrective action plans for important safety issues.
·
Review Laboratory safety
performance periodically and develop and promote plans for improvement.
·
Receive reports from
and assign tasks to the Lab’s safety committees.
Emergency Management
Committee
Members of the Emergency Management Committee include a representative of the Director’s Command staff, a representative appointed by each Division, a member of the Radiation Control Group (RadCon) Group, a representative of Occupational, Health, and Safety, and the Emergency Manager, who serves as Chairperson. A Department of Energy observer may be designated by the Thomas Jefferson Site Office (TJSO).
The Emergency Management Committee is responsible for developing and maintaining the laboratory's emergency management program, subject to approval by the Director's Council. The committee is responsible for recommending guidelines for long-range and site-wide coordination of the Laboratory’s activities in these areas.
In a proactive manner, the committee develops and reviews such items as the Jefferson Lab Emergency Management Plan, the emergency preparedness sections of the Jefferson Lab Radiological Control Program Plan, and records of emergency preparedness training and drills. The committee responds to requests from and suggests topics for review to the chairperson of the Jefferson Lab Director’s Safety Council.
This committee
meets at least quarterly. The
chairperson ensures that minutes of the meetings are recorded and forwarded to
the DSC.
Environmental
Management System (EMS) Committee
The EMS Committee is responsible for identifying opportunities for improving environmental activities and programs. The Committee’s primary responsibility is overseeing the coordination, development, implementation, and advancement of the Lab’s EMS in accordance with Department of Energy (DOE) and consensus standard guidance using a graded approach. Additional roles include communicating new or revised environmental regulatory requirements to Lab senior management through the DSC and the EMS Management Representative (the Lab Associate Director for ESH & Q).
Members of the EMS Committee include the Jefferson Lab Environmental Engineer, Facilities & Logistics Management, Radiation Control Group, and Procurement representatives, the Jefferson Lab Industrial Hygienist, and at least one representative each from the Accelerator Operations, Research, and Development Division and the Experimental Nuclear Physics Division. The Jefferson Lab Environmental Engineer serves as the Committee Chair, and the Jefferson Lab Industrial Hygienist serves as the Vice Chair.
In executing its
responsibilities, this Committee is supported by technical assistance from subject matter
experts and other Lab personnel who will be identified by the Committee
Chair as special needs are identified.
The Committee also responds to requests from the Jefferson Lab DSC Chair
and from line management.
Jefferson Lab
Radiation Review Panel
Membership of the Jefferson Lab Radiation Review Panel (JRRP) includes the RadCon Manager (Chair), two senior representatives from each of the Accelerator and Physics Divisions appointed by the respective Associate Director, a senior representative from the Administration community appointed by the COO, the Jefferson Lab Medical Director and the ESH&Q Reporting Manager (ex officio). Other members may be designated by the Lab Director as appropriate.
The JRRP proactively serves to advise the RadCon Group and senior management on matters of radiation safety. The panel reviews, comments on, and recommends approval of documentation for signature by the Lab Director and Associate Directors as applicable, thereby establishing policy and procedures for Jefferson Lab operational radiological safety.
The JRRP is responsible for:
· Reviewing the Jefferson Lab ALARA (As Low As Reasonably Achievable) Program activities and reports.
· Conducting critiques on deficiencies and proficiencies in radiological control activities.
· Reviewing plans for first-time or infrequent activities and changes of scope.
· Reviewing recommendations from the Radiation Control Department.
· Making recommendations to DSC, senior management, and to those responsible for conducting the actual programs regarding the above reviews.
The JRRP meets
as needed. The chair ensures that
minutes of the meetings are recorded and forwarded to the DSC.
ES&H Training
Committee
Members of this committee include
Jefferson Lab’s Training and Development Manager who serves as chair, the
Division ES&H Officers or a representative appointed by each Division.
The ES&H Training Committee
is responsible for identifying opportunities for improving ES&H training,
coordinating development of ES&H training curricula, promoting uniformity,
avoiding duplication of effort to the extent appropriate, and fostering
correspondence between Jefferson Lab’s ES&H Manual and training. Training applicable to only one division will
normally be developed by that division.
In executing its responsibilities, this committee is supported by
technical assistance from subject matter
experts and other Lab personnel who will be designated by the chairperson
of this committee for each course to be developed. The committee also responds to requests from
the chairperson of the Jefferson Lab DSC and from divisions.
In addition, this committee will be
available to review laboratory ES&H training activities with the intent to
improve instructional methods. The
committee responds to requests from and suggests activities for review to the
DSC.
This committee will meet at least
semi-annually. The chairperson ensures
that minutes of the meetings are recorded and forwarded to the chairperson of
the DSC.
Electrical Safety
Committee
The Electrical Safety Committee
(ESC) provides the Laboratory with a body of electrical
experts to interpret and assess the technical aspects of electrical safety as
well as serve as a focus for advancing electrical safety practices and
training. The membership of the ESC
consists of electrical engineers and specialists representing all laboratory
divisions to allow a forum for discussion and resolution of the variety of
problems encountered in those groups and to promote the uniform application of
electrical safety practices throughout them.
The ESC
is responsible for:
·
Providing
the Laboratory with a competent technical resource for identifying,
recommending resolution of, and communicating electrical safety issues.
·
Enhancing
electrical safety by identifying and suggesting means to mitigating electrical
hazards in the Laboratory’s electrical power distribution, experimental areas,
and other workplaces.
·
Identifying
the need for and establishing new electrical safety initiatives and programs.
·
Investigating
potential electrical hazards or practices and making recommendations, as
appropriate, for their correction.
·
Assisting
in the development, review, and approval of electrical safety training programs.
·
Providing
a resource for the review of occurrence reports involving electrical issues,
and participate in the root cause analysis process.
·
Maintaining
the electrical safety chapters of the ES&H Manual.
·
Reviewing
all electrical safety incidents at Jefferson Lab and lessons learned at other
labs which relate to electrical safety and make a report to the DSC for
applicability at Jefferson Lab.
Membership
is defined as follows:
·
The
DSC shall appoint the Chair of the ESC and approve its charter.
·
The
Chair shall serve at the pleasure of the DSC for a period not to exceed two
consecutive years.
·
The
Chair shall appoint a secretary.
·
The
Committee shall be made up of two voting members and one non-voting alternate
from and appointed by each Division. In
addition, any designated Authority Having
Jurisdiction (AHJ) for electrical matters shall be a voting member of the
Committee. A quorum shall consist of five
voting members.
·
Committee
members shall be knowledgeable in electrical safety through education and/or
experience and shall be actively pursuing electrical engineering, electrical
safety, or R&D functions in the performance of their duties and shall be
committed to the broad electrical safety concerns of the site and its employees.
·
The
past Chair may serve as a non-appointed ex-officio member for a period of one
year, have no voting power.
·
Advisors
to the ESC may attend and participate in committee meetings and activities by
invitation. Advisors shall be line
organization personnel who have special interests and/or knowledge concerning
electrical safety.
ESC
operational guidelines:
·
The
Committee shall report directly to the DSC.
·
Members
of the Committee shall have direct access to the Lab Director, Chief Operating
Officer, and the Associate Director of the ESH&Q Division.
·
The
Committee shall meet at least quarterly (preferably monthly). The meeting shall be called by the Chair or
by the secretary in the absence of the chair.
·
All
electrical chapters of the ES&H Manual will be reviewed and revised (if
necessary) every three years by the ESC.
·
Committees
or working groups (to address particular areas of electrical safety) may be
formed at the direction of the Chair or by vote of the committee
·
Designated
alternate members shall vote in the absence of members.
·
The
Chair shall appoint a member to serve as the Chair in the Chair's absence.
·
The
Secretary shall record and distribute the ESC meeting minutes.
Material
Handling Committee
Membership of the Material Handling Committee (MHC) shall be appointed by the Associate Director for Safety with concurrence of the cognizant Associate Directors. Membership shall consist of one or more master-level equipment operators, one or more managers whose operations are directly affected by material handling (MH), the person(s) responsible for maintaining and inspecting MH equipment, an ES&H professional, the MH Equipment Representative (MHER), and the MH Safety Representative (MHSR). Members other than the MHER and MHSR shall serve a three-year term (they may be reappointed) with one third of the terms ending each year. The membership shall elect a chairperson and vice-chair from within .A quorum will consist of 2/3 of the voting members.
The committee responds to requests from and suggests topics for review to the chairperson of the DSC. The committee also proactively initiates improvements to Lab MH safety policies and procedures.
In particular, the MHC is responsible for:
· Reviewing lift plans and outcomes to determine best practices and to improve future MH activities.
·
Conducting critiques on
deficiencies and proficiencies in MH activities.
·
Reviewing plans for first-time
or infrequent MH activities and ones with changes in scope.
·
Reviewing recommendations from
the MH apprentices, journeymen, and trainers.
·
Recommending outside/in-house
training and monitoring its effectiveness.
·
Making recommendations
to senior management and to those responsible for conducting MH programs and
activities regarding MH practices, procedures,
training, etc.
This committee
meets on a quarterly basis or as needed.
The chair ensures that minutes of the meetings are recorded and
forwarded to the DSC.
Worker
Safety Committee
Members of this committee will be
from line employees
and not to include supervisors or group leaders. Accelerator Division will have four
representatives, Physics Division and Administration Division will have two
representatives each, and one representative for the ARC/VARC/CEBAF buildings
(including Trailer City). Division
representation can be modified with approval.
Representatives are appointed by their division’s Associate Director. Committee members will serve for a period of
two years and Division representative terms will expire in alternate
years. Representatives may be
reappointed using the process above. A
Chairman is nominated from within the committee.
The Jefferson Lab Worker Safety
Committee is empowered to promote and continuously improve work place safety at
Jefferson Lab. Members will actively engage employees, users, and
subcontractors regarding strengths, areas for improvement, and overall
perception of Lab safety. Frequent work
site walk downs, conversation with individual or small groups of employees
from a cross section of the Lab, and comparison results of these observations
and discussions among committee members are key sources of information. The committee also provides safety stake holders – employees,
subcontractors, users
– with the opportunity for communication of their issues and concerns. This committee is not intended to bypass
existing procedures
and processes. Rather, it serves as a
vital communication link for highlighting work force safety issues and concerns
and as a means for ensuring improvement actions of interest to the work force
are initiated and completed.
The committee provides Jefferson
Lab management with working level feedback, ideas, and recommendations for
improving safety laboratory wide. The
Committee members will report directly to the DSC. The Chairman of the Worker Safety Committee
will brief the DSC at least quarterly.
Meetings are regularly held twice
a month, but no less than once a month.
The chairperson ensures that the minutes of the meetings are recorded
and forwarded to the DSC.
|
|
ISSUING
AUTHORITY |
CHAPTER
AUTHOR |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
|
|
|
|
ESH&Q Division |
08/17/2006 |
08/17/2006 |
08/17/2009 |
0 |
|