TITLE:	ES&H Manual
DOCUMENT ID:	2500 Safety Warden Program

1.0 Purpose

The purpose of Jefferson Lab’s Safety Warden Program is to contribute to the efficient and effective implementation of safety regulations and best practices. Safety Wardens are assigned to specific areas to assure ready assistance to workers and to facilitate resolution of safety issues. The program also provides for data collection to enable continuous improvement.

2.0 Scope

The Environmental, Safety, Health, and Quality (ESH&Q) Division provides overall direction for this program through the ES&H Manual which assigns responsibilities to all Safety Wardens. While this overall direction applies to Safety Wardens in all divisions, other duties and responsibilities are influenced by the activities, materials, systems, and equipment in use within the area of assigned responsibility. In accordance with Integrated Safety Management principles, line management is responsible for the implementation of Jefferson Lab Safety Warden Program.

This document defines the minimum requirements of the Safety Warden Program that are common throughout the Laboratory. Divisional program implementation is not within the scope of this document.

3.0 Responsibilities

NOTE: Management authority may be delegated at the discretion of the responsible manager.

3.1 ESH&Q Associate Director

· At least annually, meets with all Safety Wardens to reinforce the program, recognize accomplishments, share lessons learned, etc.

· Maintains master location list and ensures all areas are adequately covered.

· Ultimate arbitrator for inter-division Environmental, Safety, and Health (ES&H) related issues.

3.2 Division Safety Officers (DSO) (or equivalent)

· Manage their division’s Safety Warden Program.

· Confirm that a Safety Warden is appointed to all areas for which the division is responsible.

· Assure that supervisors update Safety Warden’s Skills Requirement List (SRL) and performance measures to reflect their position.

· Assure Safety Wardens meet quarterly.

· Provide to ESH&Q Associate Director new and outgoing Safety Warden assignments and assure the laboratory’s official Safety Warden Listing is updated.

· Give guidance to Safety Wardens for the promotion of safety rules, sound work practices, and lessons learned in their areas.

3.3 Appropriate Line Managers

· Update Safety Warden SRLs and performance measures to reflect the responsibilities.

· Ensure that training is appropriate for the specific area.

· Recommend candidates for Safety Warden duties to the DSO.

· Determine equipment specific inspection requirements and assure the Safety Warden complies with them.

3.4 ESH&Q Staff

· Serve as safety resource for all Safety Wardens.

3.5 Safety Wardens

· Perform safety inspections specific to their area, minimally to ES&H Manual guidance. (See ES&H Manual 2500 Appendix T1 Safety Warden Inspections)

· Contact ESH&Q staff quarterly to assist during an inspection.

· Assist in the resolution of environment, safety, and health concerns within assigned areas.

· Document Safety Warden Inspections.

· Ensure that hazards associated with assigned areas are posted.

· Request resources to correct problems and maintain Jefferson Lab environment, safety, and health standards.

· Promote safety rules, sound work practices, and lessons learned in the area.

· Where required, assure the Safety Bulletin Board is maintained.

3.6 Staff/Users/Subcontractors

· Report environmental, safety, and health concerns to the Safety Wardens assigned to an area.

· Cooperate with line management in resolving safety issues.

4.0 Program Elements

4.1 Safety Warden Criteria: Safety Wardens must be:

· employed at Jefferson Lab for at least six months,

· willing to be a Safety Warden,

· medically capable of carrying out assigned duties,

· endorsed by their supervisor,

· perform the majority of their work in the assigned area, and

· able to learn, or know, the hazards associated with their assigned area.

5.0 Safety Warden Training

Safety Wardens are trained to fulfill their responsibilities. A training plan is developed for all Safety Wardens by their supervisor with concurrence from the DSOs and is documented in his/her SRL. Minimally this plan includes:

· Safety Warden Training (SAF901 or equivalent)

· Area-specific hazard training

6.0 References and Related Procedures

ES&H Manual Chapter 2210 Rights and Responsibilities of Individuals

Resources:

Safety Warden Inspection Checklists

Corrective Action Tracking System (CATS)

Safety Warden Inspection Reports

ISSUING AUTHORITY	CHAPTER AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	John Kelly	02/10/09	02/10/09	02/10/12	0

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 6/15/2009.