TITLE:

ES&H Manual

 

DOCUMENT ID:

3120 Appendix F

The Experiment Review Process: Hall Startup or Early Commissioning of Major New Apparatus

 

 

1.0            Purpose

 

Text Box: NOTE: Note: the basic problem is to “bootstrap” into the standard scheme. To do so, we will treat commissioning activities in a manner similar to the basic procedures for a major new piece of apparatus, and then treat the “commissioned” equipment as “base” equipment for the first experiment. The very early commissioning activities for individual pieces of equipment in a Hall (e.g. initial operation of a magnet/power supply combination) will be handled using the standard Jefferson Lab Temporary Operational Safety Procedures (TOSPs) as detailed in ES&H Manual Chapter 3320 Temporary Work Permits. Following that early phase, the first commissioning activities involving the ensemble that will become the initial “base equipment” in the hall will be carried out using the process outlined in this appendix. Operations under a TOSP will be permitted only for basic commissioning; the formal reviews outlined in the body of this document in the section titled “The Experiment Review Process for an Experiment Requiring Major New Apparatus” must be completed prior to taking data intended for publication on the first experiment using the apparatus that has formal Jefferson Lab Program Advisory Committee (PAC) approval and has been assigned a Jefferson Lab experiment number.

 

1.1              Initial Equipment Review

1.1.1        Develop list of equipment to be used for the initial experiment

1.1.2        Identify Environmental, Safety, Health, and Quality (ESH&Q) Issues associated with the initial complement of equipment and with the Safety Envelope for beam operation in the hall.

1.1.3        Determine the Experiment Operating Envelope (EOE) for all combinations of beam conditions and target(s) planned.  Identify safety issues for EOE and incorporate mitigating measures as necessary into the detailed design of the equipment.  The anticipated run conditions must be brought to the attention of the Radiation Control Group (RadCon) for their review.  Decommissioning plans for target and activated components must also be developed if appropriate.  Address the issues normally covered in a Radiation Safety Assessment Document (RSAD) as part of the planning for the commissioning activities, and complete calculations of the EOE and address the ESH&Q issues it raises.  (This information may be included either in the TOSP document or in a separate document referenced in the TOSP.)

1.1.4        Complete a safety analysis of the equipment to be commissioned and of the commissioning activities to be carried out under the TOSP.  The TOSP must explicitly reference (or include) an RSAD (see 1.1.3 above) or address radiation issues among the hazards identified and discussed.

1.1.5        Document the equipment and incorporate into the TOSP written operations procedures appropriate for its commissioning.

 

(For startup, initial procedures may permit equipment operation and modification or maintenance work only by those who designed and built it, or individuals who have been explicitly trained and certified by the designers and builders as having adequate knowledge and skills to work on the equipment; this temporarily avoids the issue of detailed training and operations procedure documentation).

 

1.1.6        Physics Division review of the TOSP (following the Division’s standard TOSP review procedures) and review of the RSAD (or the radiation safety-related portion of the TOSP) by Jefferson Lab is RadCon Group.

 

(These reviews will generate the basic Experiment Installation Checklist, or EIC, identifying items to be checked at installation prior to approval of the commissioning activity TOSP for beam delivery.  A sample EIC is provided in ES&H Manual Chapter 3120 Appendix H Checklists for Experiment Preparation.  Issues or concerns raised during the course of these or subsequent reviews will be entered onto the experiment’s Issue/Concern Checklist, or ICC, and must be addressed before commissioning can begin.  A sample ICC is provided in ES&H Manual Chapter 3120 Appendix H Checklists for Experiment Preparation.)

 

1.1.7        Additional review of the RSAD (or radiation-related portion of the TOSP) by the Jefferson Lab Radiation Review Panel (JRRP) or an appropriate ad hoc panel as deemed necessary by the RadCon Officer.

 

(This review may generate additional items for the EIC and/or ICC.)

 

1.2              Preparation for Mounting the Commissioning Activities

1.2.1        Describe Experiment Procedures, Collaboration Organization, Training Required, etc. in a written Conduct of Operations Document (COO) that is either a separate document or a part of the TOSP.

1.2.2        Review and approval of the COO by Jefferson Lab’s Technical Advisory Committee (TAC) as part of the TOSP review.

1.2.3        Complete installation of equipment in experimental area

1.2.4        Install target and any equipment necessary to ensure operation within the approved safety envelope

1.2.5        Pre-operation checkout of equipment installation and procedures by experiment collaboration.  This serves to verify operability after installation and to review integration to the extent possible without the use of beam.

1.2.6        TOSP approved by the Division Safety Officer.

 

(This will follow standard division procedures for review of any TOSP, and include verification that all issues and concerns have been satisfactorily resolved, as detailed in the Issue/Concern Checklist.)

 

1.3              Commission equipment (following written procedures documented in COO or the COO portion of the TOSP)

 

(Use commissioning and initial running activities to help complete the development and expansion of operating procedures - consider the accelerator division’s approach of having a “trainee” follow an expert on his rounds, keeping detailed records and converting them to written procedures that the expert can review.)

 

1.4              Review the experience obtained during the commissioning activities and:

1.4.1        Update and expand the Equipment Safety Assessment Document (ESAD) portion of the TOSP for the equipment (providing an initial ESAD for the base equipment for the first experiment).

1.4.2        Update written procedures for equipment use (resulting in an (resulting in an initial Operating Manual for use of the base equipment in the initial experiment).

1.4.3        Update the COO document (resulting in a COO for the first experiment).

 

 

 

ISSUING AUTHORITY

APPENDIX AUTHOR

APPROVAL DATE

EFFECTIVE DATE

EXPIRATION DATE

REV.

 

 

 

ESH&Q Division

Dennis Skopik

02/14/09

02/14/09

02/14/09

0

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 8/24/2009.