TITLE:	ES&H Manual
DOCUMENT ID:	3410 Appendix T2 ES&H Checklist for Procured Services and Construction

1.0 Purpose

Jefferson Lab subcontracts for many tasks on site, including construction, repair service, and preventive maintenance. It is essential that subcontractors perform to the same high expectations of safety and health performance as Jefferson Lab employees. It is also essential that prospective projects be evaluated for environmental, safety, and health (ES&H) implications at the earliest phases of planning and design to avoid ES&H impacts to personnel, property and the environment.

2.0 Scope

The requirements of this appendix apply to all subcontracts for services or construction.

3.0 Responsibilities

All responsibilities are outlined in ES&H Manual Chapter 3410 ES&H Aspects of Procurements.

4.0 Process Steps

Requisitioner/Subcontracting Officer’s Technical Representative (SOTR) completes the following process steps and uses the information generated to develop transaction-specific procurement requirements.

4.1 Determine the Need for a Subcontractor Integrated Safety Management (ISM) Plan

Jefferson Lab requires subcontractors to prepare an ISM Plan if:

· The value of the subcontract exceeds $20 million,

· The subcontract will occur over multiple years with the value of services in any year exceeding $5 million, or

· The services fall outside Jefferson Lab’s Final Safety Assessment Document

4.2 Determine the Need for a Subcontractor Safety Plan or Activity Hazard Analysis

Absent the conditions listed in Section 4.1, a less formal Subcontractor Safety Plan may be required following discussions between Procurement Services and Environmental, Safety, Health, and Quality (ESH&Q). Unless otherwise justified, a Subcontractor Safety Plan is required for:

· All service subcontracts

· All construction and on-site fabrication activities with an estimated cost of $100,000 and above

· Any activity that has an anticipated Risk Code of 2 or greater (see ES&H Manual Chapter 3210 Appendix T3 Risk Code Assignment), or that has a need for special worker protection measures. 

4.3 Complete Additional ES&H Screening

The goal is to ensure that the procured service or construction project does not pose potential hazards beyond those normally encountered in Jefferson Lab operations. It is also important to identify hazards that, while normal for laboratory staff, may be unusual for outside workers, e.g., radiation areas, cryogenics, etc.

Before preparing the specifications or statement of work for a purchase requisition, the requisitioner addresses the following questions and takes the required action.

Question	Required Action
Modification of a facility
Will an area’s primary use be different after the project is complete?	Requires approval from Facilities Management and Logistics (FM&L)
Will space occupancy change – more people in a given area?	Requires approval from FM&L
Does the project affect egress – during or after the job?	Requires approval from FM&L
Does the project involve changes to ventilation/exhaust systems or the need for new systems?	Requires approval from FM&L Lead Mechanical Engineer
Does the project involve temporary or permanent modifications to fire protection systems?	Requires approval from FM&L Lead Fire Protection Engineer
Performing the Work
Will the any workers need to enter a confined space, Oxygen Deficiency Hazard (ODH) or radiation area?	Requires consultation with ESH&Q to identify specific requirements.
Will the project use hazardous material or create hazardous or regulated waste? This includes: toxins, irritants, flammables, reactives, Ozone Depleting Substances, carcinogens, corrosives, blood or other potentially infectious materials. Material Safety Data Sheets (MSDS) are good sources for this sort information.	Requires consultation with ESH&Q to identify specific requirements.
Will the project involve welding, cutting, grinding of metals, or other open-flame work?	Requires permit from FM&L Fire Protection Engineer
Will personal protective equipment (PPE) be needed?	Requires consultation with ESH&Q to identify specific requirements.
Will the work create high-noise (>85 dBA) levels or occur in known high-noise areas?	Requires consultation with ESH&Q to identify specific requirements.
Will the work generate airborne contaminants? Are containment or exhaust provisions required?	Requires consultation with ESH&Q to identify specific requirements.
Is excavation, floor, or wall penetration required?	Requires a dig/blind penetration permit from FM&L
Does the job involve work at height or on scaffolding?	Requires consultation with ESH&Q to identify specific requirements.
Does the job involve rigging, material handling, or crane operation?	Requires consultation with the Material Handling Engineer
Will the project require work on electrical equipment?	Requires consultation with ESH&Q to identify specific requirements.
Is this project intended to accommodate new machinery or apparatus? Are its hazards not well understood	Requires consultation with ESH&Q to identify specific requirements.
Is there potential for groundwater contamination?	Requires consultation with ESH&Q to identify specific requirements.
Could the service or project result in runoff entering the surface water system or sanitary sewer?	Requires consultation with FM&L for specific requirements.
Are there opportunities for water and energy conservation?	Requires consultation with FM&L for specific requirements.
Will there be waste disposal issues?	Requires consultation with ESH&Q to identify specific requirements.
Can waste minimization/pollution prevention techniques be used? · Recycled products? · Secondary containment and spill control for chemicals and petroleum products?	Requires consultation with ESH&Q to identify specific requirements.

If you need any help answering these questions, or any information is unclear or missing, FM&L or ESH&Q shall be consulted.

4.4 Additional ES&H Requirements for Procured Services and Construction:

Specifications require that subcontractor provide at least 24-hour advance notice of start of operations involving activities posing higher than normal hazard potential. Such activities include:

· Work aloft

· Excavation

· Confined-space entry

· Fire hazard work

· Work on energized electrical equipment

· Use of motorized cranes

· Use of flammable or toxic materials inside buildings

ISSUING AUTHORITY	APPENDIX AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	Mark Waite	03/10/09	03/10/09	03/10/12	1

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 10/9/2009.