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DOCUMENT ID: |
3410
Appendix T2 Mitigation
Requirements for Hazard
Issues involving Service and Construction Procurements |
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1.0
Purpose
Jefferson Lab’s Subcontracting Officer’s Technical Representatives (SOTR) use this procedure to:
- Identify hazard issues associated with work;
- Communicate mitigation requirements to a subcontractor (typically within the contract documents); and
- Ensure the subcontractor abides by the requirements.
2.0
Scope
The requirements of this appendix apply to all subcontracted services including construction in accordance with ES&H Manual Chapter 3410 ES&H Aspects of Procurements.
3.0
Responsibilities
All responsibilities are outlined in ES&H Manual Chapter 3410 ES&H Aspects of Procurements.
4.0
Process Steps
The SOTR completes the following process
and uses the information to develop procurement documents which contain
recognized mitigation hazard issue techniques required by Jefferson
Lab.
Step 1:
Determine the need of a Subcontractor
Safety Plan (SSP)
The need for a subcontractor to
provide a SSP is related to the scope, complexity, and duration of the
work. The determination is made by the
SOTR after consultation with Procurement, the Division
Safety Officer,
and the ES&H professional for the activity.
Jefferson Lab reserves the right to request a SSP for any work performed
by an outside vendor. One is required
if:
·
The
value of the subcontract exceeds $20 million,
·
The
subcontract will occur over multiple years with the value of services in any
year exceeding $5 million, or
·
The
services fall outside Jefferson
Lab’s Final Safety Assessment Document
OR
Determine the need for hazard analysis
(THA or equivalent) submittal:
·
All construction and on-site fabrication activities with an
estimated cost of $100,000 and above, or
·
Any activity that has an anticipated Risk
Code of >3 (see ES&H Manual
Chapter 3210 Appendix T3 Risk Code Assignment), or as required for
specialized work protection measures.
Step 2:
Identify
Hazard
Issues
·
Review
ES&H
Manual Chapter 2410 Appendix T1 Hazard Issues List.
·
Determine
relevant hazard
issues.
Step 3:
Establish Safety and Health
Requirements
For
all hazard issues recognized to be relevant:
·
Review
the associated ES&H Manual Chapters and Appendices listed to determine the
established hazard mitigation requirements.
·
Consult with the Subject
Matter Experts to identify transaction specific ES&H requirements.
Step 4:
Communicate Jefferson Lab’s Mitigation
Requirements to Subcontractor
·
Document mitigation requirements for all relevant hazard issues within
the procurement documents.
·
Ensure procurement documents have been reviewed by the relevant subject
matter expert.
·
Review and approve any required subcontractor’s documentation
(e.g.: safety plans, licenses, permits, training) prior to commencement of
work.
·
Conduct a pre-work meeting with
subcontractors to define Jefferson Lab’s expectations regarding ES&H work
practices.
Step 5:
Document Feedback and Lessons
Learned
·
Monitor the subcontractor’s
performance to ensure safety and health of both Jefferson Lab personnel,
subcontractor employees, and the public.
·
Notify ESH&Q professional if
work results in any unmitigated hazard issues.
·
Provide comments to Procurement
Services regarding the performance of vendors.
·
Document lessons learned
utilizing Jefferson Lab Operating
Experience Database.
Step 6:
Additional ES&H Requirements
for Procured Services and Construction:
Facilities Management and
Logistics Specifications require that a subcontractor provide at least 24-hour
advance notice of start of operations involving activities posing higher than
normal hazard issue potential. Such
activities include:
·
Work
at height
·
Excavation
·
Fire
hazard work
·
Work
on energized electrical equipment
·
Use
of motorized cranes
·
Use
of flammable or toxic materials inside buildings
5.0
Revision
Summary
Revision 1 – Approved 03/10/09 – Re-write
of document to reflect current laboratory operations.
Revision
2 – Approved
01/28/10 – Edited to address responsibility of requisitioners and SOTRs to
review ES&H Manual
Chapter 2410 Appendix T1 Hazard Issues List and associated documents to
ensure Jefferson Lab safety requirements are addressed for material and
subcontractor procurements.
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
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ESH&Q Division |
01/28/10 |
01/28/10 |
01/28/13 |
2 |
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