TITLE:	ES&H Manual
DOCUMENT ID:	3510 Appendix R1 Spill/Release Response Procedures

1.0 Process

Take the following steps immediately in the event of a spill or release of an Environmentally Harmful Material (EHM) (i.e., hazardous material, oil, or other chemical). If you can, without endangering yourself or others, stop the release.

If you are not trained in handling an EHM spill

1. Warn others in the area of the hazard.

2. Evacuate the area as necessary, note the release size and location. Be aware of the wind direction and move up wind of the release. [Use the guidelines in the Emergency Response Guidebook if available, or, if in doubt, maintain a minimum distance of 150 feet upwind from the release.]

3. If there are injuries or immediate off site expertise is needed, call 911.

4. Call ext. 4444 immediately and provide the following information:

· location of spill

· approximate quantity and identity of chemical or other product and if Chemical Assistance Team support is needed

· other hazards and emergency conditions (traffic or personnel concerns)

NOTE: Security staff answering the 4444 call will notify the Facilities Management Director, the Facility Manager, and Jefferson Lab emergency response staff to respond to the situation/emergency. Facilities Management and Security staff will set up traffic control points, cordon off the problem area, and prevent unauthorized entry to the area of concern.

If surface water or the sewer system has been affected, the Facility Manager will ensure information is promptly relayed to the Department of Energy (DOE) and the appropriate regulatory authority.

5. If within the Accelerator Site fence, contact the on-duty Crew Chief at ext. 7050.

6. Notify the respective line manager (or your supervisor if unsure of whom to contact).

7. Meet the responders at a safe distance from the release and direct them to it. Provide the appropriate Material Safety Data Sheet (MSDS) for their use, if possible.

If you are trained in handling the EHM spill or release

1. Ensure the area is safe to enter.
2. If feasible, stop the release if this can be done without endangering yourself or others while warning others in the area.
3. Evacuate the area as necessary – note the release size and location.
4. If there are injuries or immediate off site emergency service is needed, call 911.
5. If a hazard exists, position temporary barriers or station guards to prevent others from entering the area and call ext. 4444. Provide the following information:

· location of spill

· approximate quantity and identity of chemical or other product and if Chemical Assistance Team support is needed

· other hazards and emergency conditions (traffic or personnel concerns)

6. If within the Accelerator Site fence, contact the on-duty Crew Chief at ext. 7050.

7. Take the following actions only if they can be completed safely.

· shut down equipment

· close valves to isolate a leak in a line

· upright leaking drums or containers

· plug a leak using a peg, tape, etc.

· block floor drains, storm drains, ditches, or stormwater drainage channels

· construct a dike to contain the material using sorbents, booms, or soil

· apply appropriate sorbent

8. Notify the respective line manager (or your supervisor if unsure of whom to contact).

9. Visually inspect the spill site to obtain enough information to describe the situation to contacted personnel or other responders. Be alert and keep clear if hazardous chemicals may be involved. At a minimum, gather the following information:

· spill material (e.g., used oil, diesel fuel, name of the chemical)

· quantity estimate (or surface covered or rate of flow)

· location and direction of spill flow

· people involved, injuries

· any other relevant information

· other hazards

10. Meet the responders at a safe distance from the release and provide responders with an MSDS, if possible.

MSDSs are available on-line at:

http://jlab.online-msds.com/cgi-bin/msdsweb.exe/AnonymousSearch?siteid=JeffersonLabs

and in the Safety Lab (Building #35).

If applicable, or upon request by the Facility Manager, the line manager, with assistance from ESH&Q staff, will initiate an Incident/Injury Investigation (ES&H Manual 5200 Appendix T2 Notable Event Worksheet).

ISSUING AUTHORITY	APPENDIX AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	John Kelly	08/26/05	08/26/05	08/26/08	0

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 10/27/2009.