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3510 Emergency Management Plan |
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1.0
Introduction
Jefferson
Science Associates (JSA) is the contractor to the U.S. Department of Energy
(DOE) for the management and operation of Thomas Jefferson National Accelerator
Facility. JSA develops and maintains an Emergency
Management (EM) Program for the Lab.
This
program provides protection for Jefferson Lab personnel, members of the public,
visitors, participants, property, and the environment. Emergencies may arise from Jefferson Lab
activities, natural phenomena, off-site situations, and other events beyond the
control of JSA.
Jefferson
Lab’s EM
Program, via an arrangement with the City of Newport News, the landlord of the
Applied Research Center (ARC), also applies to the ARC and all ARC tenants.
This
chapter and the associated appendices are Jefferson Lab’s Emergency
Management Plan that describes the policies and
general procedures
of the EM
Program. It designates staff
authority and responsibility for the program and establishes specific emergency
plans, procedures,
and reporting requirements. The plan provides specific information about
preparing for, responding to, and recovering from emergencies. This information is based on emergencies
which might occur at Jefferson Lab. The
plan applies to everyone at Jefferson Lab: JSA employees,
Thomas Jefferson Site Office (TJSO) personnel, temporary employees,
visitors, students, subcontractors, and research users.
2.0
Hazard Avoidance
and General Precautions
EM encompasses
virtually all known Environment, Health, Safety, and Quality (ESH&Q)
hazards, and mitigating risk and advance planning often requires specific
knowledge of the hazard, local conditions, and circumstances.
However,
effective response – including the protection of people and property – is aided
by a set of general, but effective, emergency procedures
that are widely understood, adaptable to circumstances, and are practiced
periodically.
If you
follow the precautions listed below, you will minimize your exposure to the
hazards most likely associated with an emergency at Jefferson Lab.
2.1
General
·
Read and follow the Jefferson Lab ESH&Q Manual.
·
Obey all safety
signs, warning lights, and audible alert devices. When alerted, evacuate areas promptly
according to procedures.
·
Minimize opportunities for
surprises; do task hazard analysis prior to starting work.
·
Cooperate with and
participate in emergency drills and exercises.
·
Ensure that people for
whom you are responsible are aware of emergency procedures
that may affect them, and keep them apprised of conditions that may have
implications for Lab operations.
·
Report conditions that may
impair the effectiveness of emergency response.
Ensure that your supervisor is informed, and use the resources of the
area safety
warden and ESH&Q staff as
required.
·
Keep evacuation routes
free of obstructions.
·
Be aware of the emergency
information tags attached to all Jefferson Lab telephones. All staff are expected to use the card in an emergency if they are at
the scene or discover the emergency.
2.2
Building
Evacuation
·
Know the location of the
fire alarm pull station and fire extinguisher nearest to your work area.
·
Know your primary and at
least one alternate route to the nearest exit whenever you are inside a
building or the accelerator tunnel.
Assist visitors who may not be familiar with the area. Alert the building manager or emergency
responder of any building occupants with impaired mobility.
·
Know your muster point and
promptly assemble there, so that you can be accounted for.
2.3
Severe Weather Conditions
The majority of site-wide emergency
situations at Jefferson Lab have been weather-related. ES&H Manual Chapter 3510 Appendix T4 Severe Weather Procedures
and the EM
web pages contain detailed information on preparation, precautions, and
response to severe
weather, including specific actions for different weather events. The brief list below is applicable to
everyone at Jefferson Lab.
·
Pay
attention to daily weather reports (radio, TV, newspaper), especially when severe
weather is likely.
·
Heed
information about changes to Jefferson Lab’s operational status due to weather
conditions.
·
Confirm
in advance with your supervisor whether you are designated as essential
personnel for a particular weather event.
·
Unless
you are specifically directed to do so, do not report to the Lab if it
is officially closed, or it is subject to delayed opening.
·
Think
about what you should do if you heard that a tornado had been sighted in the
vicinity. Know your shelter options.
2.4
Minimizing
Exposure & Mitigating Risks
·
Incorporate emergency
provisions into new or modified work activities, process changes, space
utilization, and new equipment procurement.
Solicit advice from safety and EM resources
as an aid in planning and assessment.
·
Know your responsibilities
to take action if you are first on the scene of an emergency. Specifics are found in ES&H Manual Chapter 3510 Appendix T2 General Emergency
Procedures.
·
Know who in your work
group has had cardiopulmonary
resuscitation (CPR) training and first-aid training, and know where the
nearest automated external defibrillator (AED) is located. A current list of AEDs is posted on both the EM and Occupational Medicine web sites.
3.0
Responsibilities
EM entails
many situation-specific responsibilities.
These may be found in the relevant appendix that addresses the emergency
situation in question. The following
general responsibilities apply to most emergency situations.
3.1
Laboratory
Director
·
The Laboratory Director is responsible for the organization’s
ability to prevent, recognize, respond to, and recover from emergencies.
3.2
Director’s Command Staff (DCS)
The DCS is
comprised of standing members:
·
The Lab Director
·
Chief Operating Officer
·
Chief Scientist
·
Facility Manager or the Facility Manager Designee
·
Associate Director, ESH&Q Division
·
ESH&Q Reporting Manager
·
Facilities Management Director
·
General Counsel
·
Public Affairs Manager
The TJSO participates in an oversight and liaison role.
The DCS is
supported by other employees
as required, such as the Public Affairs Manager and the Security Officer.
The primary functions of the DCS are to:
·
Coordinate and direct the emergency response from a central
location away from the area of concern, if possible.
·
Communicate with federal, state, local government, and JSA
officials.
·
Notify appropriate personnel in unaffected buildings of the
emergency.
·
Ensure that preservation-of-evidence procedures
are followed.
·
Supervise communications by Human Resources and/or Occupational
Medicine with relatives and friends of involved employees.
·
Oversee media communications, facilitate and control media access.
·
Notify appropriate personnel in unaffected buildings of the
emergency.
·
Be aware of and address security issues during the event.
·
Arrange for photography of emergency site as necessary.
3.3
Facility Manager
The Associate Director for ESH&Q serves as the Facility Manager (FM) at Jefferson Lab.
·
The
Deputy Associate Director of the Accelerator Division is the alternate Facility
Manager when the FM is unavailable.
·
The
Facility Manager may delegate authority to a Facility Manager Designee to
perform routine and emergency tasks. The
Facility Manager Designee may be an ESH&Q professional or line manager.
·
The
Facility Manager will schedule staff assigned
to be Facility Manager Designee and make this information available to all staff by
posted notice or equivalent. The
Facility Manager Designee is available at cellular telephone 9-812-3262.
·
The
Facility Manager approves the conduct of emergency exercises.
·
During
emergencies, the Facility Manager has two main responsibilities:
o Serve on the DCS to coordinate
emergency response
o Emergency reporting to the DOE
and other external agencies as circumstances dictate.
·
A
collateral responsibility is coordinating with the Public Affairs Manager the
information provided to the media.
These responsibilities are discussed in more detail
in ES&H Manual
Chapter 3510 Appendix T1 Emergency
Staff Responsibilities.
3.4
Associate Directors
Associate Directors
(ADs) are responsible for emergency planning and preparedness
for facilities and personnel under their supervision.
·
Ensure that emergency procedures
are developed for protection from emergencies and to minimize consequences.
·
Ensure that their personnel are adequately instructed in emergency
plans and procedures.
·
Serve as Associate Director in Charge (ADIC) if the emergency
situation occurs within their jurisdiction.
3.5
Associate Director in Charge (ADIC)
The ADIC is an Associate
Director or Deputy Associate Director, responsible in whole or in part for the
specific facility in which the emergency has occurred – the AD of the “landlord” division.
The backup person is a senior employee
selected by the ADIC.
·
Designates employees
by name to fill required facility emergency positions. Each facility, e.g., building, building
complex, or trailer complex, has the following principal and backup emergency
personnel assigned:
o
ADIC and/or
o
Emergency Coordinator
o
Building Manager/safety
warden(s)
o
Runners
·
Assess the magnitude of the emergency by first visiting the scene.
·
Determine necessity to initiate employee
alert/recall.
·
Notify on-site and off-site emergency groups as required by the
situation.
·
Provide assistance off-site if required and guidance to emergency
groups during emergency action.
·
Keep the DCS informed
of conditions at the scene, and request additional resources as required.
·
Prevent
unauthorized reentry when a building has been evacuated.
·
Decide
when “all clear” may be given.
3.6
Emergency
Coordinators
Emergency Coordinators (ECs) are appointed by the Associate
Director of the landlord division. (Note
that Building Managers may also serve as ECs.)
A prospective EC should be someone who is in or close to the particular
building most of the workday.
3.6.1 During Emergencies
·
Until the arrival of the
ADIC, the EC provides the following:
o
Assess the magnitude of
the emergency.
o
Determine the necessity to
initiate employee
alert.
o
Notify required emergency
groups and personnel, including ext. 4444.
·
Ensure that no one
reenters the building or secured area until permission is given by the
ADIC. This may be accomplished by
assigning someone to guard every entrance or access point from a safe
distance. The danger is that someone
will want to reenter to retrieve something important to them, or someone will
attempt to enter because they are unaware of the emergency. Qualified and appropriately equipped
emergency personnel, such as fire fighters, may enter, of course, during the
emergency. Note: Exercise monitors and designated participants, e.g., victims,
may remain in or enter a building in alarm during an exercise in order to carry
out the exercise scenario.
·
Work with the ADIC to
arrange for additional emergency equipment, personnel, or assistance as
required.
·
Advise the ADIC/Facility
Manager when to terminate the emergency state and
communicate the “all clear” or “reentry” order.
·
Perform other duties as
directed by the ADIC/Facility Manager.
·
The principal and backup
Emergency Coordinators are staff members
designated by the Associate Director.

3.6.2
On-Going
Emergency
Preparedness
·
Post reports of accidents
or critiques of exercises.
·
Schedule emergency drills.
·
Conduct emergency
training.
3.7
Emergency
Manager
3.7.1 During Emergencies
·
Report to the scene of the
emergency to assist the ADIC as required.
·
Assist in the evaluation
of the magnitude of the hazard and initiate action.
·
Advise the Emergency
Coordinator on conditions and furnish recommendations for evaluation, take-cover,
and reentry.
·
Assist
as requested with post-emergency investigation.
3.7.2
On-Going
Emergency
Preparedness
·
Coordinate the overall EM Program.
·
Assist line management in
fulfilling their responsibilities by providing accurate and best-practices
information, for the development of emergency plans, policies, procedures,
and practices.
·
Track status of corrective
actions.
·
Review emergency plans and
procedures
with appropriate off-site authorities such as the local fire department for
compatibility and inform them of any changes to the Lab’s plans and procedures
that may affect their actions.
·
Facilitate site visits by
community emergency
responders to aid in their pre-planning and familiarization with Lab
facilities and conditions.
·
Serve as chairperson of
the EM
Committee.
·
Plan and coordinate the
biennial EM
Peer Review.
·
Compile and provide EM program
data to the DOE for periodic reporting requirements.
3.8
Building
Manager/Designated Safety Warden
In an emergency requiring building evacuation, report to the
muster point and, as thoroughly as possible, account for all personnel assigned
to the building/trailer complex.
·
Maintain a record of all personnel reporting to the assembly
area. Maintaining liaison with the
Emergency Coordinator concerning accountability during emergency situations.
·
Receive the reports from runners and relay pertinent information
to the Emergency Coordinator.
3.9
Line
Managers & Supervisors

·
Managers and supervisors
have responsibility for implementing emergency plans in their respective areas,
including assignment of emergency staff. They ensure hazards are reported and
corrected per ES&H
Manual 3510 Appendix T2 General
Emergency Procedures.
·
If an emergency evacuation
is ordered, supervisors are responsible for accounting for their employees
and others in the area and reporting the status directly to the Emergency
Coordinator, ADIC, or to professional emergency
responders.
3.10
Everyone
at Jefferson Lab
·
The plastic safety card
attached to telephones provides action steps for anyone at the scene of an
emergency.
·
Report emergencies
promptly to supervisors or to supervisor-designated points of contact, and
comply with established emergency procedures.
·
Emergency procedures
for specific situations are issued periodically to employees
and are introduced to new employees
during orientation. (See ES&H Manual Chapter 3510 Appendix T2 General Emergency
Procedures.)
3.11
EM
Committee
Reports to the Jefferson Lab ESH&Q Committee. The Committee drafts EM policies and
plans and recommends changes and improvements.
·
Is responsible for administration of the Jefferson Lab EM Program and
associated documentation.
·
Advises the Emergency Manager about proposed exercises and drills.
·
Serves as a lessons-learned forum for experiences in the course of
planned EM
exercises and actual emergencies.
·
The EM
Committee charter is located in ES&H Manager Chapter 2240 Jefferson Lab ES&H Committees
The Facilities Management Director
assigns staff
as needed for areas with no structures.
3.12
Runners
·
Safety permitting, transit
areas quickly spreading the alert message.
Give special attention to those areas where alarm systems may not have
been heard or where there are no alarms.
Assist those with impaired mobility.
·
Leave the cleared facility
or area, ensuring that exterior doors are shut, and report to the Emergency
Coordinator at the employee
assembly area to assist as required.
·
Runners are selected by
the ADIC. Not all locations have runners
assigned.
3.13
Occupational
Medicine
Responds to on-site
emergencies during normal business hours to provide medical assistance until
the arrival of the EMS personnel. Occupational Health and
Safety (OH&S) may be contacted at ext. 7539, or pager 584-7539.
3.14
The
Jefferson Lab Security Officer
The Security Officer is a member of the
Facilities Management Department and is the Subcontracting
Officer’s Technical Representative (SOTR) for the subcontracted security
guard force. The Security Officer can be
contacted by calling FM at ext. 7400 during business hours or ext. 5288 for
routine matters after hours, or can be reached through ext. 4444 for
emergencies anytime.
3.14.1 During Emergencies
·
Report to the DCS location.
·
Control telephone,
cellular telephone, and two-way radio “walkie-talkie” communications site-wide.
·
Advise the DCS/Facility
Manager about traffic, security, and damage-control activities site wide.
·
Arranges for assistance
for gate guard for emergencies inside the accelerator fence.
·
Request assistance from
outside emergency agencies as directed by DCS.
3.15
Security
Guards
Jefferson Lab uses a subcontracted, security service. Security guards are equipped with two-way
radios and one or more vehicles. The
guards are unarmed.
There is one, continually-staffed guard station: Post Two, the
accelerator gate. There is also a roving
guard around the clock. The security
guard force is responsible for detecting and reporting potential emergencies
and responding to potential and actual emergencies.
Guard instructions for emergencies are explained in post orders, a
binder of which is in the Guard Station at all times.
3.15.1 Routine Duties
·
Guards at Post 2 monitor
the Central Alarm Notification System (CANS) for building and operations
alarms, and they have instructions for actions to take for a specific alarm,
among which is notifying the appropriate Jefferson Lab staff and the
City of Newport News Emergency Services.
·
The security guard at the
gate house receives extension 4444 telephone calls, and during normal business
hours, notifies pre-determined staff of the
event using the rapid-paging system.
During off hours, the security guards provide emergency notification to
designated staff
in accordance with written instructions.

·
The
security guards provide security, property protection, and escort service to
buildings and to vehicles when requested.
·
In
addition to the security guards, designated Facilities Management employees,
equipped with two-way radios, respond to emergencies. Some provide security at the scene, and
others assist arriving emergency units and control access to the facility. (See ES&H Manual Chapter 3510 Appendix T9 Emergency Communications.)
3.15.2 During Emergencies
·
Assigned security staff proceed to site entrances and provide emergency
responders with direction or escort them to the scene of the
emergency. Also, notify the DCS and the
ADIC when emergency vehicles enter and leave the site.
·
Assigned security staff proceed to the vicinity of the scene. Provide two-way radio communications for the
ADIC.
·
Assigned security staff report
to the scene and establish a security barrier.
·
For emergencies inside the
gated area, the guard restricts inbound traffic to emergency
responders.
·
Maintain security barrier
until released by the ADIC.
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4.0
Procedures
Each
type of foreseeable emergency at Jefferson Lab has a set of procedures
specific to that situation. These are
found in the appendices to this chapter and are summarized here in brief.
·
ES&H Manual Chapter
3510 Appendix T2 General Emergency Procedures contains three procedures
which apply to all employees
and visitors:
o Procedures
for the first person(s) at the scene of an emergency, including obtaining
medical help in case of injury or illness.
o Evacuation procedure
for such emergencies as a building fire or a hurricane.
o Take-cover procedure
for such emergencies as a tornado.
·
ES&H Manual Chapter
3510 Appendix T3 Specific Emergency Response Procedures provides general policy and
guidance about responding to:
|
·
chemical
spills ·
fires |
·
medical
emergencies ·
radiation
emergencies |
This appendix includes specific procedures
for notifying qualified emergency
responders (Newport News Emergency Services, Jefferson Lab Chemical
Assistance Team, medical help, etc.).
·
ES&H Manual Chapter
3510 Appendix T4 Severe Weather Procedures provides high-level procedures
for preparing for and recovering from severe
weather. Severe
weather includes:
o hurricanes
o tornadoes
o thunderstorms
o snow/ice storms
Line managers and building
managers are responsible for developing detailed preparations for severe
weather, including completion of action check sheets and inventorying
useful materials and supplies. The EM Committee
assists in this activity.
·
ES&H Manual Chapter
3510 Appendix T5 Violence Control provides procedures
for controlling violent acts, including:
o bomb threat
o workplace violence
o explosion
o hostage incident
o civil disturbance
·
ES&H Manual Chapter
3510 Appendix T6 Miscellaneous Emergency Procedures provides procedures
for response to:
o automatically initiated fire
alarms with no fire evident
o problems with utilities such as
loss of power, water, and natural gas leaks
o requirements for aviation safety
(in the event of VIP visits or air-ambulance transport from the site)
5.0
Threat Risk
Assessment
Planning
for emergencies should match effort and resources proportionally to the degree
of risk among the potential emergencies and their risk to the facility. Potential threats to Jefferson Lab are
influenced greatly by factors such as the Lab’s geographical location, our
on-site operations, potential hazards from off-site
events, community emergency-response capability, and the features of the Lab's
facilities themselves.
Risk
assessment is considered by Jefferson Lab to be a dynamic process, based upon
experiences here and elsewhere, changes in the Lab's facilities and operation,
and by the economics of mitigation versus potential loss.
The
table below provides a ranking of the relative risks of the probable
emergencies at Jefferson Lab. Risks are assessed in accordance with Jefferson
Lab's standard methods and, as such, are a product of the severity and
likelihood of the event. (Refer to ES&H Manual Chapter
3210 Appendix T1 Work Planning, Control, and Authorization Procedure for
details on risk determination.)
|
Type of Emergency |
Risk to People |
Risk to Property |
Risk to Operations |
Mean Risk |
|||
|
Hurricane |
2 |
4 |
4 |
3.3 |
|||
|
Tornado |
4 |
4 |
2 |
3.3 |
|||
|
Ice & Snow |
4 |
1 |
2 |
2.3 |
|||
|
Site Utility Interruption |
1 |
2 |
3 |
2 |
|||
|
Hostile or Internationally Destructive
Actions |
2 |
2 |
2 |
2 |
|||
|
Fire |
1 |
3 |
2 |
2 |
|||
|
Work-related Injury or Illness |
2 |
1 |
2 |
2.5 |
|||
|
Workplace Violence |
3 |
1 |
1 |
2.5 |
|||
|
Off-Site Emergency |
2 |
1 |
2 |
2.5 |
|||
|
Non-Work-Related Illness or Injury |
3 |
≤1 |
≤1 |
≤2.5 |
|||
6.0
EM
Administration
The Emergency Management Plan provided by this chapter and its appendices is supported by specialized checklists, procedures, and manuals. ES&H Manual Chapter 3510 Appendix T7 Documentation and Vital Records describes the major documents which support the Emergency Management Plan and ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List lists the necessary and sufficient requirements to be incorporated into the Emergency Management Plan.
The
usefulness of EM
plans is enhanced by:
·
Unambiguous
ownership of its various aspects
·
Integration
into regular operations
·
Information
accuracy (people, phone numbers, location of resources, “What do I do,” etc.)
·
Its
accessibility in time of need
·
Exercises,
drills
6.2
Training
and Exercises
·
Emergency training
typically includes classroom training, tabletop exercises, practical drills,
and exercises. It may be a component of
training focused on a broader process or operation.
·
Drills and exercises are
conducted to verify that emergency plans, procedures,
and arrangements for cooperation and assistance are realistic, visible, and
familiar.
·
Actual events are
opportunities to put into practice EM plans and procedures
and learn how well they work.
Accordingly, they are often superior to exercises as learning and
training opportunities –
provided the event and response actions are well
documented and subjected to objective post-event analysis.
·
ES&H Manual Chapter
3510 Appendix T8 Emergency Management Drills and Exercises provides detailed guidance for the conduct of required EM exercises.
6.3
Occurrence
Reporting
Jefferson Lab reports site emergencies to the Department of Energy
(DOE). ES&H Manual Chapter 5300 Occurrence Reporting to Department of
Energy (DOE) describes Jefferson Lab’s procedure
and DOE’s Occurrence
Reporting and Processing System (ORPS).
For any given type of emergency, there are several levels of reporting,
depending on the severity and effect on the public.
The Facility Manager (FM) or Designee
(FMD) must be notified about all emergencies as promptly as possible (call
cellular phone 812-3262). Provide
the FMD with as much information as required to aid in characterizing the
event. The FM or the FMD will then
ensure that the TJSO and other agencies are notified as required.
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6.4
Program
Evaluation and Corrective Actions
The principal program evaluation is by a biennial peer
review. A convened panel of
subject-matter experts examines the scope, implementation, and effectiveness of
Jefferson Lab’s EM
program strategy. Lab managers and staff with key
roles in emergency planning, response, and recovery present their respective
group’s approach and experiences with actual or potential emergencies.
The review panel submits a report to the
Lab Director summarizing their observations and recommendations. Recommendations are entered into the Lab’s
ESH&Q Tracking System, with follow-up actions assigned according to topic
and area of responsibility.
6.5
Lessons
Learned
Emergency exercises, drills, and actual events provide learning
opportunities – familiarizing participants with procedures,
and providing planners and managers insight on what
works well and what can be improved. A
key tenet of EM:
It is impossible that testing a plan can result in a failure. Either the overall effectiveness of plans is
confirmed, or opportunities for improvement are revealed.
The Emergency Manager convenes participants for post-event
critiques. This is an opportunity to
recognize proficiencies by individuals and groups in the course of the event,
discuss apparent weakness in procedures,
and to identify previously unrecognized obstacles to effective response.
Jefferson Lab has processes to investigate mishaps, and these may
be useful in post-event dissection and analysis of an emergency incident or
exercise. ES&H Manual Chapter 5200 Event Investigation and Causal Analysis
Process provides a good, basic method to learn from an event.
6.6
Public
Affairs
All public releases of Jefferson Lab information about emergencies
are cleared through the Facility Manager.
As appropriate and necessary, the Facility Manager coordinates news
releases with DOE.
When there is media interest during or after an emergency at
Jefferson Lab, the Jefferson Lab Public Affairs Manager will provide
information in accordance with DOE and JSA policy.
The Public Affairs Manager coordinates media escorts to and from
the scene as requested by the DCS or the
Associate Director in Charge. A room
will be assigned for the Public Affairs Manager to meet with the media. This is important to ensure both the safety
of reporters and the accuracy of the information they gather.
In the event of an environmental mishap,
use of EMP-06 is also required in handling communications.
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6.7
Hazard
Mitigation
Hazard-specific mitigation is found in the topical chapters of the
ESH&Q Manual (6000-series chapters), and in the appendices to this
chapter. Many of the
mitigation measures discussed in the 3510 appendices are rarely – perhaps never –
needed, or they have a limited target audience. Infrequent use of procedures
can be an obstacle to maintaining an adequate level of awareness by Lab staff. That is one justification for drills,
exercises, and procedure
reviews: to maintain a suitable level of familiarity with important but
rarely-used plans.
It is a line management responsibility
to ensure that Lab staff and
visitors are kept aware of emergency procedures
they may need to take, using the information resources at hand such as the EM web site
and periodic bulletins and notices distributed across the Lab.
6.8
Logistics,
Resources, and Facilities
6.8.1
Emergency Equipment Boxes and Lockers
Boxes and lockers containing emergency equipment are positioned in
four locations on-site. A box may be
moved to wherever it is needed. The
normal locations of the boxes are listed on the Jefferson Lab EM web site: http://www.jlab.org/intralab/emergency/.
A custodian, usually the area safety
warden, maintains each box. The
boxes contain a basic inventory of items such as gloves, safety glasses, ear
plugs, tools, flashlights, first-aid kit, tape, warning signs, and plastic
bags. Custodians may add additional
items, e.g., hard hats, portable lights, tarps, etc. to meet local needs.
The boxes have a seal that is easily broken for access, which lets
the custodian know that the box has been entered. If you use anything in an emergency box, you
should:
·
Return items that are reusable when you are done.
·
Note on the inventory sheet what you took and did not return.
·
Return the box to where you found it.
·
Tell the custodian (identified on the inventory list) that you
opened the box and what needs to be replaced.
6.8.2
DCS Posts
·
In each of the two designated areas where the DCS may
convene for an emergency, there are pre-positioned resources.
·
A cabinet with writing materials, procedures,
checklists, contact lists, and equipment such as radios, portable lights, and
flashlights.
·
Receptacles and lighting powered by the emergency generator for
the building.
·
A laptop computer with wired and wireless network connectivity.

6.8.3 Crisis Communication
Jefferson Lab uses a variety of means to communicate in the course
of normal business and during emergencies.
Each has advantages and limitations.
This is an important factor in planning for emergency situations. Redundancy and multiple options are
desirable.
ES&H Manual
Chapter 3510 Appendix T9 Emergency Communications, gives details on the
various communication devices and systems and their particular relevance to
emergency situations.
|
·
Alphanumeric
pagers ·
Two-way
pagers ·
Rapid-page
system ·
Two-way
radios ·
Cell
phones |
·
Internet
(Jefferson Lab web site and e-mail) ·
Telephones
(regular and special-purpose) ·
Intercoms ·
Weather-alert
radios ·
Public
Affairs |
|
|
ISSUING
AUTHORITY |
APPENDIX
AUTHOR |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
|
|
|
|
ESH&Q Division |
03/01/06 |
03/01/06 |
03/01/09 |
0 |
|