ES&H Manual



3510 Emergency Response Activities



1.0          Purpose


This chapter and its associated appendices are based on Jefferson Lab’s Emergency Management Plan (EMP) which describes management’s responsibilities, processes, resources, and implementation strategies for dealing with emergency situations.  It is recognized that vigilance and preparation efforts implemented before an emergency helps to ensure the safety of everyone during an actual event. 


Jefferson Lab’s EMP fully incorporates required elements stated in its Contractor Requirements Document – DOE Order 151.1-C, Comprehensive Emergency Management System.  The emergence response activities provided in this document satisfy applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.


2.0          Scope


This document applies to situations that involve large numbers of people at Jefferson Lab and have major affect to operations (e.g., hurricane or flood); catastrophic events (e.g., tornado or fire); or have been deemed possible at Jefferson Lab (e.g., pandemic).  Specific emergency response procedures that involve limited numbers of people, with minimal affect to operations, are covered under the referenced subject within the ES&H Manual.


Jefferson Lab has solicited the assistance of the City of Newport News Emergency Services, through its 911 system, to respond with the appropriate personnel.  This includes, but is not limited to medical, fire fighting, and hazmat incident response. 


3.0          Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.


3.1            Everyone at Jefferson Lab

·       Follow the direction of your Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor/Escort during practice drills/exercises and actual emergencies.

·       Monitor notifications provided by the Emergency Management Team.

·       Provide assistance to emergency response personnel if willing and able.


3.2            Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor/ Escort

·       Ensure the safety and well being of those you are responsible for.


3.3            Safety Warden

·       Ensure accuracy of Building Evacuation Diagrams.


3.4            Chief Operations Officer

·       Serve as Director of the Emergency Management Team.


3.5            Emergency Management Team

·       Monitors emergency event situations.

·       Communicates warnings and notifications to everyone at Jefferson Lab regarding desired activities.

·       Coordinates emergency preparation activities.

·       Monitors clean-up operations.

·       Determines operational capabilities.  Closes or opens the laboratory to normal operations, when necessary, to ensure the safety of everyone at Jefferson Lab.


Figure 1 – Emergency Management Team Organization Structure


4.0          Expectations


4.1            Emergency Response Procedures

ES&H Manual Chapter 3510 Appendix T1 Emergency Response Procedures outlines the basis for action during an emergency situation to be used in the absence of management direction.  Individuals who are certified or specially trained in emergency response have priority access to buildings and are authorized to respond in accordance with their training.


4.2            Emergency Response Drills/Exercises

Drills and exercises are periodically conducted to provide training, reduce confusion, and verify the adequacy of emergency response activities and equipment.  ES&H Manual Chapter 3510 Appendix T2 Emergency Response Drills/Exercises provides the general activities involved.


4.3            Tornado Response Procedure

Tornadoes can strike anywhere, at any time.  ES&H Manual Chapter 3510 Appendix T3 Tornado Response Procedure outlines responsibilities and process steps required for response, accountability, and recovery in the event of a tornado.


4.4            Emergency Event Reporting

All actual emergency events concerning personal injury; property or equipment damage; and environmental impact are investigated.  Event analysis allows Jefferson Lab to implement corrective and preventive actions across the site to avoid recurrence.  ESH&Q Reporting Officer analyzes the event in accordance with ES&H Manual Chapter 5200 Event Investigation and Causal Analysis Process.


4.5            Spill/Release Response Procedure

Jefferson Lab’s considers the release of any harmful material to be an environmental hazard.  ES&H Manual 6610 Appendix T7 Clean-up of Chemical Spills Procedure provides the minimum process steps and contact information to ensure prompt, safe clean-up of spills (e.g., hazardous material, oil, and chemical). 


5.0          References


For more information and resources please visit Jefferson Lab Emergency Management.


6.0          Revision Summary


Revision 1.2  11/11/13 Revised Appendix T3 review date.  Revised Appendix T4 section 1.0 Purpose; changed “periodic” to “annual” review; changed review date.

Revision 1.1  02/25/13 Clarified expectations and updated links per TMenefee.

Revision 1.0  07/14/10 Updated to reflect current laboratory operations.







ESH&Q Division

Tina Menefee




This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 11/11/2013.