TITLE:

ES&H Manual

 

DOCUMENT ID:

3510 Appendix T2

General Emergency Procedures

 

 

1.0            Introduction

 

These procedures are applicable to everyone at Jefferson Lab except the security guard service, which has specific emergency procedures specified within their subcontract.

 

Forward suggestions for improving emergency procedures to the Emergency Manager, who is listed in ES&H Manual Chapter 2210 Appendix R1 Current ES&H Staff Assignments.

 

Text Box: Responding to an emergency in accordance with procedures is an important employee responsibility.

 

2.0            Discovery of an Emergency and Initial Response

 

2.1              Individual discovering emergency

·         Take immediate and appropriate action first to protect life (health and safety), then property and the environment, notifying others in the immediate vicinity.

·         A plastic card, which lists immediate actions for emergencies, is attached to all telephones.  Use it to summon help.

·         Alert occupants and report the emergency by telephone or messenger to the following, as appropriate in each case:

·         Newport News emergency services 9-911 (if off-site assistance is needed)

·         On-duty crew chief (for accelerator and experimental area emergencies) (ext. 7050 or 9-879-3367)

·         Security guard (ext. 4444)

·         Arrange for the following:

o   Evacuating personnel from the immediate danger area

o   Meeting emergency responders to direct them to the emergency

o   Take action to address the emergency, if the situation permits and you are trained.

o   During business hours, if the situation prevents you from personally contacting the above, ask the switchboard operator (CEBAF Center ext. 7100) to make the appropriate notifications such as 9-911, on-duty crew chief, and security guard.

o   Make telephone calls from a safe place.  Do not use a telephone inside a building at risk.

 

Text Box: IMPORTANT • Anyone activating a fire alarm is obligated to ensure that emergency services (9-911) is called to provide the address of the involved building. Addresses are listed on telephones. Telephones in the accelerator tunnel and service buildings list the Machine Control Center (MCC) address. • Anyone activating an alarm or knowing why an alarm was sounded must also report this information promptly to the Associate Director in Charge (ADIC) or to the on-duty crew chief, depending on time of day and location. • To report accidental alarm activation, call ext. 7400 during business hours and ext. 5822 after hours.

 

2.2              Supervisor(s) of Affected Area

·         Reviews the emergency, assesses the potential for injury and damage, and advises the ADIC.

·         Remedies the situation if safe and possible.

·         Proceeds to the assembly area to assist with the building manager’s report on the welfare of employees and visitors.

·         Reports employee and visitor status to the building manager as appropriate.

·         Remains with employees, awaiting directions from the ADIC or other appropriate authority.

 

2.3              Associate Director In Charge (ADIC)

·         Reports to the vicinity of the emergency and takes charge.

·         Estimates the classification and extent of the emergency, and ensures off-site emergency responders are promptly notified, as appropriate.

·         Determines the necessity for evacuation or other employee actions.

·         Determines the status of occupants by communicating with the building manager or safety warden.

·         Contacts the Director’s Command Staff and reports status of the emergency situation and the effort to control it by the most secure means available.

 

Text Box: NOTE: The ADIC will be supported at the scene by security staff equipped with radio telephones.

 

2.4              Emergency Manager

·         Proceeds to the scene and reports to the ADIC to provide support and assistance.

·         Ensures that emergency response functions are performed timely and appropriately.

 

2.5              Emergency Responders

·         Fire department, emergency medical, and Chemical Assistance Team members report, as requested, to the scene and perform emergency actions in accordance with procedures and the ADIC’s instructions.

 

2.6              Building Personnel

·         Are notified by the employee alert system and proceed in accordance with the appropriate evacuation/take cover procedure.

 

3.0            Evacuation Procedures

 

3.1              General

The ADIC or his/her representative will assess the emergency situation, the necessity to evacuate (if not already accomplished), and notify the Emergency Coordinator. ES&H Manual Chapter 3510 Emergency Management Plan provides evacuation guidance for a fire.

 

3.2              Employee Alert

A variety of means exist at Jefferson Lab to alert employees of an emergency requiring evacuation.  There may be manually or automatically actuated bell or air-horn alarms, public address systems, runners, or a combination of these methods.

 

3.3              Initial Evacuation Action

3.3.1        Pass the word – Quickly and calmly pass the word to ensure everyone in your immediate area is alerted.  Visitors will not be aware of the emergency procedures and need assistance.

3.3.2        Secure your area (IF TIME PERMITS)

·         When appropriate, “turn off” switches for operating equipment, exhaust, and ventilation systems.

·         Properly store toxic or hazardous materials.

·         Close all windows and doors (DO NOT LOCK DOORS).

3.3.3        Evacuate – Leave the building by the nearest safe exit and proceed immediately to the designated muster point.

 

3.4              General Evacuation Instructions

·         Do not run, push, or panic during evacuation.  Remain calm.

·         Do not attempt to use elevators.  If you are on an elevator when the alert sounds, read posted procedures, leave the elevator at the next stop, and evacuate according to instructions for the area.

·         Floor plans listing evacuation routes and assembly areas are posted in all buildings/trailers for your convenience and safety.  Read them before you need to use them.

·         Notify staff in adjacent buildings of the emergency.

 

3.5              Evacuation Instructions for Disabled Persons

·         Proximity to an exit is one of the considerations in assigning a work space to a person with limited mobility.

·         Co-workers should assist disabled persons during an emergency evacuation.

·         Disabled staff are asked to contact their supervisor and the Emergency Manager to discuss special arrangements for their safety, particularly for emergency evacuation.

 

3.6              Personnel Accountability After Evacuation

·         Proceed immediately to the designated assembly area (also called the muster point) and report to the building manager or designated safety warden at that location.  See Section 5 Accountability in this appendix.

 

3.7              Emergency Responders

·         See ES&H Manual Chapter 3510 Appendix T3 Specific Emergency Response Procedures.

·         If you are an emergency responder, report to the Emergency Coordinator or ADIC and fulfill the responsibilities assigned.

 

3.8              Reentry

Under no condition is an evacuated building or trailer complex to be reentered by other than approved emergency responders until the emergency condition has been eliminated, an assessment made of the hazards, and reentry authorized by the ADIC.

 

4.0            Take-Cover Procedures

 

4.1              General

There are emergency situations where the safest strategy is to remain indoors in conjunction with other, specific precautionary measures.  The ADIC, or backup, or the building Emergency Coordinator will determine the extent of the emergency situation and the necessity to take-cover.  If take-cover precautions are indicated, the person directing emergency action will initiate the employee alert.  The nature of take-cover emergencies is such that the desired personnel assembly areas may differ for each individual emergency.  The person directing the emergency action will therefore determine the most appropriate take-cover location within the facility and will alert personnel by paging system and/or runners as to the emergency conditions and the take-cover area.

 

4.2              Initial Take-Cover Action

4.2.1        Pass the word

Quickly and calmly pass the word to make certain everyone in your immediate area is alerted.  Visitors might not be aware of the emergency procedures and should be assisted.

 

4.2.2        Secure your area (if time permits)

·         If appropriate, shut off operating equipment, exhaust, and ventilation systems.

·         Properly store hazardous materials.

·         Close all windows and doors (DO NOT LOCK DOORS).

 

4.2.3        Take cover

 

4.3              Take-Cover Instructions for Disabled Persons

·         Disabled persons, particularly those with limited mobility, must be particularly well informed for an emergency take-cover action.

·         Co-workers are asked to assist disabled persons during an emergency take-cover action.

·         Disabled staff should contact the Emergency Manager to discuss special arrangements for their safety.

 

4.4              Personnel Accountability

Proceed to the designated take-cover area and report to the building manager or designated safety warden.  See the Accountability section in this appendix, which follows.

 

4.5              Emergency Responder Action

If you are an emergency responder, report to the building Emergency Coordinator or ADIC and fulfill responsibilities assigned.

 

4.6              Reentry

Under no condition is an evacuated building or trailer complex to be reentered by other than approved emergency responders until the emergency condition has been eliminated, an assessment has been made of the hazards, and reentry is authorized by the ADIC.

 

5.0            Accountability

 

5.1              General

Accounting for everyone after a building evacuation is a difficult task at the Lab because of the openness of most buildings and the mobility of staff and visitors.  The Building Manager or Safety Warden for each building is responsible for devising a practical accountability process that emergency staff for that building can use after an evacuation.  Accounting for everyone after an emergency is both a legal and a moral obligation.

 

Immediately after a building or area has been evacuated for an emergency, emergency staff at the assembly point must start the process of accounting for everyone who works in the building and other who might have been inside the building when the evacuation started.  The actions of the arriving fire fighters may well depend on whether or not it is possible that someone is trapped inside the building or affected area.

 

5.2              Process

The accountability process should include the following essential elements:

 

5.2.1        Immediately upon evacuation of the building (within fifteen minutes of the evacuation)

·         Everyone who evacuates a building because of an emergency must check in with designated emergency staff at the assembly point.

·         Everyone who evacuates must inform emergency staff about any visitors seen in the building just before or at the time of the emergency. In this case “visitors” means anyone not assigned an office or workspace in the building.

·         Knowledgeable staff must report the names of building occupants who are known to be off site for any reason: sick, vacation leave, official travel, etc., to emergency staff.

 

5.2.2        Follow-up actions (within one hour of the evacuation)

·         Once a list of possibly missing persons is established, emergency staff must organize an effort to contact the missing people by paging them or by telephoning locations they frequent, including their homes.

·         Other means of identifying or contacting missing persons which may prove useful are: Posting a list of missing persons and a call-in telephone number on e-mail. Checking parking lots for their personal vehicles. Sending them e-mail messages. Making an announcement over the public address system.

 

 

 

ISSUING AUTHORITY

APPENDIX AUTHOR

APPROVAL DATE

EFFECTIVE DATE

EXPIRATION DATE

REV.

 

 

 

ESH&Q Division

John Kelly

11/16/2001

11/16/2001

11/16/2004

0

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 10/27/2009.