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3510 Appendix T3 Specific Emergency Response Procedures |
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1.0
Introduction
Combating
emergencies such as chemical spills, fires, serious injuries, and high radiation
requires people with special qualifications and equipment. Some Jefferson Lab employees
are trained and qualified to combat one or more of these emergencies. Additionally Jefferson Lab will usually
request help from expert outside responders, both public and private.
Rapid
notification of the responders needed to combat a particular emergency is a
critical first action to be made by those who first realize that an emergency
exists.
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Updated information on these
potential emergencies and response actions may be found at the following
locations: Biological Hazards (blood
borne pathogens) Utility Interruption
(planned and unplanned) |
2.0
Notification
of Responders
One of the
first steps to take when faced with an emergency is to decide if you need
help. If you have any doubts about your
ability to handle the situation, call for help.
Calling 9-911
gets you in touch with the police, the fire department, emergency services
(medical/ambulance), HazMat
(hazardous material) squad, or the bomb squad.
The Newport News 911 Center will select the proper response based on
your description of the problem.
Calling 4444
contacts the guard at the accelerator area entrance gate house. The 4444 number is for internal use
only. Telephone number 269-4444 does not
belong to Jefferson Lab.
During normal
business hours, the guard uses rapid-paging equipment to send an alphanumeric
page to about forty staff members, most of whom will respond to selected
emergencies. Among the responders are
the ESH&Q Reporting Manager, the Security Officer, the nurse on duty, the Radiation Control
Group Manager, the Industrial Hygienist, the Chemical Assistance Team
Leader, and the Emergency Manager.
Typically
between five and fifteen of the forty are obligated to respond to a specific
emergency, e.g. chemical spill, at the Test Lab.
In addition to
paging the responders, the guard sends the message again, but to about ten
other staff members including the Public Affairs Officer who want to be
notified about all emergencies. The
guard is also the primary means of sending messages to Jefferson Lab’s Chemical
Assistance Team.
The Radiation
Control Group has a separate rapid-paging system which allows additional
information and specific instructions to be sent to group members.
During
emergencies at times other than normal business hours, the guard follows
instructions in the Emergency/Incident Call Roster. This includes placing telephone calls to the
residences of selected senior staff, who will provide additional instructions
to the guard and to designated staff for specific situations, e.g., weather
emergencies or equipment failures.
3.0
Chemical
Spill/Hazardous
Material Release
The Newport News Fire
Department sponsors the HazMat
Team for the Peninsula. This team is
tasked to protect citizens, the environment, and public property such as the
air, groundwater, and state and local property, from environmental harm due to
incidents involving hazardous
materials. This team will stabilize
a chemical spill that poses a threat to the public or the environment, but the
team does not provide cleanup services. Call
9-911 to obtain HazMat
Team services. The dispatcher will
probably ask you to identify the chemical(s) and quantities involved. Answer to the best of your ability.
Jefferson Lab has a
Chemical Assistance Team. The team is
composed of volunteers with OSHA Hazardous Waste Operations and Emergency
Response (HAZWOPER) training. The
Chemical Assistance Team Charter is found in the ES&H Manual Chapter 3520 Chemical Assistance Team. The team is equipped with the personal protective
equipment (PPE) and cleanup materials necessary to control reasonably
anticipated spills of commonly used hazardous
materials. This team can implement
defensive actions at the scene of a hazardous
material spill to minimize further injury or property and environmental
damage. Call Guard Post #2 at 5822 to
obtain Chemical Assistance Team services.
The Jefferson Lab Business Services Department, at the request of
the Facilities Management Director or designated line manager, and with the
advice of the Chemical Assistance Team, will obtain the services of an
experienced commercial clean-up contractor
4.0
Procedure
In the event of a release or spill of hazardous
materials:
1.
Stop the release if this can be done without endangering yourself
or others.
2.
Warn others of the hazard.
3.
Evacuate the area. Be aware
of wind direction and stay upwind.
4.
Position barricades and guards as appropriate to prevent others
from entering the area.
5.
Call ext. 4444 and report the location of the release and name of
the chemical(s), and
6.
Request the assistance of the Chemical Assistance Team.
7.
Provide responders with Material Safety
Data Sheets (MSDSs), if possible. MSDSs are
available at specific locations in each building. The ARC library and the Safety Lab (Bldg. 35)
have complete sets. MSDSs are
also available at http://jlab.online-msds.com/cgi-bin/msdsweb.exe/AnonymousSearch?siteid=JeffersonLabs
5.0
Fire
5.1
Fire Protection Program
Jefferson Lab’s Fire Protection Program is described in ES&H Manual Chapter 6900 Fire Protection Program. It describes the
policies and procedures with regard to building design, fire protection
systems, and responsibilities for operation and maintenance of fire protection
systems. ES&H Manual Chapter 6900 Fire
Protection Program also
describes the role of the Jefferson Lab Fire Protection Engineer (FPE) who is
the technical expert for Jefferson Lab’s fire-protection systems and their
components. The FPE is the initial point
of contact for all facility fire-safety issues and acts as inter-divisional
liaison.
Other ES&H Manual chapters which pertain to fire protection
and response include:
·
Chapter 3110
Facility Design and Modification Review
·
Chapter 3110
Facility Design and Modification Review
When a fire alarm sounds, everyone is to evacuate and report to
the pre-designated assembly area. No one
at Jefferson Lab is required to fight a fire; however, any employee
may receive formal training on the use of fire extinguishers. This training must be updated annually to
remain current. Employees
with current fire extinguisher training may use a fire extinguisher to
extinguish a very small fire, provided that this action is voluntary and is at
no unreasonable risk to oneself.
The Newport News Fire Department provides fire-fighting services
to Jefferson Lab. Three stations are
nearby – 6, 8, and 10. Station 6 is on
Oyster Point Road, about one mile from the Lab, and has a key for our Canon
Blvd. gate. Station 8 is on J. Clyde
Morris Blvd., east of Riverside Hospital, and about two miles from Jefferson
Lab. Station 10 is on Warwick Blvd., just north of the intersection with J.
Clyde Morris Blvd., about four miles from the Lab. Call 9-911 to obtain the
services of the Newport News Fire Department.
For additional information about the fire department, see the Emergency
Management homepage: http://www.jlab.org/intralab/emergency/.
To minimize
unnecessary 9-911 calls, our general policy is to confirm either smoke or flame
upon receipt of a fire alarm AND before calling 9-911. However, an Associate Director may designate
specific areas under his or her control which require immediate 9-911 calls
upon receipt of a fire alarm. This
policy should be based on the risk of fire, the state of the fire alarm system
when an alarm is indicated, and the value of the area in
question. The Associate Director may
amend the general 9-911 notification policy for a specific period of time or
permanently. It is the responsibility of
the Associate Director establishing such a policy to inform everyone who might
be in a position to make such a 9-911 call.
Notifying the Jefferson Lab Security Officer will ensure that the
security guard at the gate house will observe this policy upon receipt of a
fire alarm in a designated area. This
policy, calling 9-911 upon receipt of a fire alarm without confirming smoke or
flame, is in effect for the three experimental halls.
6.0
Medical
Response
Jefferson Lab
staff has a limited capability to respond to serious illnesses and
injuries. A staff physician is on site
an average of twenty hours per week. A
staff nurse is on site during normal business hours. The primary task of the physician and nurse
is to conduct physical examinations.
They will respond to a medical emergency whenever possible.
·
Some Jefferson Lab staff are
trained in First Aid or Cardiopulmonary
Resuscitation (CPR). Administration
of CPR/First
Aid is on a voluntary basis.
·
Jefferson Lab staff
may include graduates of Emergency Medical Technician training, a six-week
school. This qualification is obtained
privately. Similarly, a staff member may
have a medical qualification e.g., a medical corpsman, RN, or LPN. Usually, the names of these people are known
to Environmental, Safety, Health, and Quality (ESH&Q) staff.
Administering first aid or medical treatment by someone so
trained is strictly voluntary, except for Occupational Medicine
· The Newport News Fire Department maintains a fleet of medical emergency vehicles and Emergency Medical Teams who will respond to a 9-911 emergency call and transport “patients” to a hospital.
·
See ES&H Manual Chapter 6810 Medical Emergencies
and ES&H Manual
Chapter 6830 Medical Management of Occupational Injuries
and Illnesses for detailed information about responding to
medical emergencies and follow-up care.
·
A medical evacuation
helicopter (Nightingale) is stationed at Norfolk Sentara Hospital, which is the
only Level 1 Trauma Center in Hampton Roads.
Flight time to Jefferson Lab is about ten minutes. Normally, emergency medical staff request air
evacuation after evaluating the patient’s condition: however, the 911 operator
may put the helicopter on standby for up to twenty minutes based on an incoming
report. This service is used for the
most serious injuries and illnesses, such as severe burns and head trauma. The helicopter normally carries only one
patient, but in some cases can carry two.
See ES&H
Manual Chapter 3510 Appendix T6
Miscellaneous Emergency Procedures for information about
providing landing and take-off support for helicopters.
Occupational
Medicine staff will inform supervisors and others with a need to know about
staff medical emergencies, in accordance with the Privacy Act Guidelines.
7.0
Radiation Response
It is possible that there could be a radiation-related emergency
at Jefferson Lab. A full discussion of possible emergencies appears in the ES&H Manual
RadCon Supplement. Jefferson
Lab has a Radiation
Control Group that consists of experts and specialists in radiological
controls who are trained to respond to and take charge of any radiation
emergency at Jefferson Lab. In addition,
Jefferson Lab has a cadre of radiation trained scientists, engineers, and
technicians, called Assigned Radiation
Monitors (ARMs), who can assist the Radiation Control
Group.
Any employee
who suspects a radiation emergency must notify the following people
immediately:
The crew chief at Machine Control Center (MCC): ext. 7047 or
cellular phone 9-879-3367
The Security Guard at the Gate House: 4444
The Radiation
Control Group on-duty officer at 9-876-1743.
Both the
on-duty crew chief and the security guard have the means to contact a member of
the Radiation
Control Group at any time.
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ISSUING
AUTHORITY |
APPENDIX
AUTHOR |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
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ESH&Q Division |
11/16/01 |
11/16/01 |
11/16/04 |
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