|
|
TITLE: |
||
|
|
|||
|
DOCUMENT ID: |
3700
Appendix T2 Safety
Observation Report Procedure |
||
|
|
|||
1.0
Accessing the Safety Observation
Application
1.1
From
the Insight
Front Page
Click on Safety
Observation system in the Jefferson Lab Safety Snapshot section
OR
1.1 From
the Jefferson Lab Home Page
Click on Environment, Safety, Health and Quality in the JLab at Work section
Click
on Safety Observation under Links
2.0
Entering Safety Observation
Application
·
Access the Safety Observation
application (see 1.0 Accessing the Safety Observation
Application above).
·
Click on
You will be
taken to a page on which you enter the date on which the report is being created. The application defaults to the current
date. If you need to change it, click on
the calendar icon and then on the date to be used.
·
Click on Add
Observation Report
You
will be taken to a page on which details of the observation are entered.
o
Report
ID: This unique
identifier (e.g., 634) is generated by the application. All observations entered within this Safety Observation
Report will have this same ID and be distinguished by an appended sequence
number (e.g., 634-1 for the first observation, 634-2 for the second, etc.)
o
Observers: Use the pull-down menu to select name of at
least one observer. (You may enter up to
three observers.)
o
Organization: Use
Observer Default if the observer performed the observation for his own
organization. If the observer performed
the observation for another organization, click on the box to bring up a list of
qualifying organizations.
o
Location: Use the pull-down menu to select the specific
location at which the observation was conducted.
o
Observation
Date: Use the calendar icon to select the date of the
observation.
o
Observation
Time: Use the pull-down menu to select the closest
appropriate time.
o
Duration:
Enter the duration of the observation in minutes. If two observers conducted a 20 minute
observation, enter 20 minutes, not 40 minutes.
o
#
of people engaged in conversation: Enter the number of people with whom the
observer(s) talked. The number does not
include the observers.
o
Notes: Describe the safe and unsafe acts
observed or otherwise identified during the observation. Use generic terms to identify worker(s)
observed. Focus is on acts rather than
conditions.
o
Category:
§ All Safe
§ If
no unsafe
acts where observed, leave the checkmark in the box.
§ If
one or more unsafe
acts were observed, click the All
Safe box to remove the checkmark and t
§ Use
the pull-down menu to enter the Risk Code
and the key pad to enter the # Observed
Events for each unsafe act. (Typically, the Risk Code is be
0, 1, or 2 as Risk
Codes of 3 or 4 require a suspend or stop work
intervention which would terminate the Safety Observation.) The number of observed events refers to the
number of unsafe
acts observed. If two people are doing
a job and neither has the required personal
protective equipment (PPE), then the number of observed events is two. A single observation may result in entries
under multiple headings. For example,
observation of one job could reveal a failure to use both proper PPE for hands
as well as use of inappropriate tools for the job. This would result in entries under two
headings: PPE
– Arms and Hands, and Tools and
Equipment – Right for the job.
o
Risk Code: Use the pull-down menu to select the overall
associated risk
code for the observation. Often this
is the highest of the risk codes
entered in the previous section.
Or
Clicking on the icon beside the box to bring up the
risk code
table from the ES&H
Manual. Click on
the overall risk
code in the table.
o
Recommended
follow-up: Check the
boxes of all those who need to follow up on this observation. They will automatically be notified. (An all safe observation does not require follow-up.)
o
Follow-up
Response:
·
To
save the data and enter another observation click Save, Add another observation at the top or bottom of the page.
·
To
save the data without entering another observation
click Save, Back to Main at the top or bottom of the page.
3.0
Editing
Safety Observations
·
Access
the Safety Observation
application (see 1.0 Accessing the Safety Observation
Application above).
·
Find
the Safety
Observation you wish to edit.
o
Click Edit this observation next to it. You will be taken to a page on which the
previously entered details of
the observation are displayed.
§ Scroll through the page and make any changes
necessary.
o
To
return to the main Safety Observation
menu without saving the changes click Return
to main menu, no changes at the top of the page.
·
To save the new data and enter another observation click Save, Add another
observation at the top or bottom of the page.
·
To save the new data without entering another observation click Save, Back to Main at
the top or bottom of the page.
4.0 Viewing Safety Observation
Reports
·
Access the Safety Observation
application (see 1.0 Accessing the Safety Observation
Application above).
·
Click Reports
under Menu Items on the left column of the page. You will be taken to the “Summary: Statistics
based on FY2008 Observations.”
o
You may change the date range for this report by
entering the desired dates in the Start
date and End date boxes and
click Submit.
·
To view other reports go to the bottom of the page
and click on the desired report title:
o
Observations
by location
o
Observations
by organization (all levels)
o
Observations
by observer
o
Unsafe acts
per category
· To
return to the Safety
Observation main menu from any report click Main – Safety
Observations under Menu Items on the left column of the page.
5.0 Printing an
Observation Form
· Access
the Safety
Observation application (see 1.0 Accessing the Safety Observation
Application above).
· Click
Safety Observation
Form under Menu Items on the left column of the page.
o
This will take you to a page displaying the form.
·
Click the print icon to print the form.
·
Use the back arrow to return to the Safety Observation
main menu.
6.0
References
ES&H Manual Chapter 3700 Safety Observation Program
ES&H Manual Chapter 3700 Appendix T1 Safety Observation Procedure
|
|
ISSUING
AUTHORITY |
APPENDIX
AUTHOR |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
|
|
|
|
ESH&Q Division |
06/15/08 |
06/15/08 |
06/15/11 |
0 |
|