TITLE:	ES&H Manual
DOCUMENT ID:	4100 Orientation for Newcomers

1.0 Purpose

At Jefferson Lab, Environment, Safety, and Health (ES&H) training is a continuous process involving different steps and content for different people. Everyone who works at the laboratory receives information needed to work or visit here.

This chapter describes how ES&H-related topics and information are presented to newcomers.

2.0 Scope

The information in this chapter applies to all Jefferson Lab employees, users, subcontractors, and visitors who are at the Lab for more than a few days. ES&H Manual 3230 Communication of Hazards to Visitors addresses ES&H orientation for people who will be at Jefferson Lab for only a few days or less. That chapter discusses:

· Potential hazards at Jefferson Lab

· Awareness of escape routes and muster points

· Recognition of warning signs

· ODH- and radiation-based ratios of tour guides to visitors

What to do in an emergency

3.0 Use

Information in this chapter is to be used by supervisors, sponsors, SOTRs, and CTRs to ensure newcomers are appropriately prepared to work at the Lab.

4.0 Responsibilities

Line Management

· Ensure that all newcomers to Jefferson Lab are promptly and properly oriented concerning ES&H.

Hiring Managers/Supervisors

· Provide HR with a list of skills considered essential for new hire to master in order to do the job. (This information is included in the Recruiting Authorization form).

· Coordinates with HR to initiate New Employee Orientation (NEO).

· Escorts the new employee to work area.

· Ensures new employee is familiar with the hazards and procedures specific to their work areas.

· Ensures that any required training, beyond that which was done during NEO, is completed.

· Provides feedback to Training Manager when information is found to be unclear or out-of-date.

· Establish training-related requirements for each new employee and incorporate ES&H elements into each employee’s performance expectations.

Sponsors of Scientific Users

· Ensure users are assigned the training-related skills essential for safe conduct while at Jefferson Lab.

· Ensures that training is completed expeditiously.

SOTRs/CTRs

· Ensure individuals for whom they are responsible are assigned the training-related skills essential for the safe conduct while at Jefferson Lab.

· Ensures that training is completed expeditiously.

Newcomers (In General)

· Follow instructions provided by supervisors, sponsors, SOTRs, and CTRs

· Successfully complete all required training.

· Ask questions when information is unclear.

· Apply the knowledge and skills taught by the training at all times.

New Employees

· Arrive at HR on time on the start date assigned with all materials they are instructed to bring.

· During NEO successfully complete at least three mandatory courses and one on-line document. (All three are accessible from the Jefferson Lab Web-based Training page):

o SAF100 ES&H Orientation,

o SAF127 EMS Awareness, and

o GEN034 Annual Security Awareness

o KD0002 Sensitive Property

Training Office

· Develops, maintains, and conducts NEO, for the administration of all ES&H and Security-related training programs.

· Maintains and tracks all Jefferson Lab training records.

· Coordinates with the appropriate subject matter experts (SME) to keep training programs current.

ESH&Q Division

· Provides the Subject Matter Experts for most ES&H-related training programs at Jefferson Lab, including SAF100 and SAF127.

· Provide recommended EH&S elements for managers to consider incorporating into each employee’s performance expectations

Facility Security Manager is the SME for GEN034.

5.0 Expectations

The first ES&H-related training a newcomer receives is SAF100 ES&H Orientation. This normally takes place the first day at the Lab, but may be completed from off-site at any time. SAF100 introduces the newcomer to the most common hazards encountered at Jefferson Lab as well as ways to avoid or mitigate their effects. This course need only be taken once and does not expire. Selected subcontractors may substitute SAF100C ES&H Orientation for Construction Subcontractors or SAF100S ES&H Orientation for Services Subcontractors. Successful completion of either awards the same skill.

SAF127 is an annual requirement that familiarizes newcomers with the Lab’s Environmental Management System (EMS).

GEN034 Annual Security Awareness must be renewed every January.

All three courses are offered via the Internet, from on or off-site. SAF100 and GEN034 completion are required for the Jefferson Lab entry badge to be activated.

ISSUING AUTHORITY	APPENDIX AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	Bruce Ullman	03/26/08	03/26/08	03/26/11	1

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 7/29/2008.