TITLE:	ES&H Manual
DOCUMENT ID:	4100 Appendix T1 Safety Training/Qualification Requirements

1.0 Purpose

Jefferson Lab has determined that certain pieces of equipment (e.g.: material handling or lasers) and work areas (e.g.: Radiation Control Areas) require individuals to have specialized training and/or specific qualifications to ensure safety. This appendix defines:

· Who is responsible for identifying required training qualifications,

· How skills acquired from training are certified and recorded; and

· How to access an individual’s record to ensure they have current authorization to perform work assigned.

2.0 Scope

This appendix applies to anyone at Jefferson Lab who is issued an access badge. Anyone who does not have authorized access to an area or equipment is required to be escorted. See ES&H Manual 1400 Communicating Safety to Visitors for more information.

For the purpose of this document the “Skills Requirements List (SRL)” includes specific: knowledge, training, certifications, skills, medical monitoring requirements (see ES&H Manual 6800 Appendix T1 Medical Monitoring), and other mandates/documentation that Jefferson Lab may require to maintain the environment, equipment, and safety and health of individuals under its authority.

This procedure is performed in coordination with ES&H Manual Chapter 4100 Safety Training.

3.0 Responsibilities

NOTE: Management authority may be delegated at the discretion of the responsible manager.

3.1 Everyone at Jefferson Lab

· Apply the knowledge and skills acquired from training courses at all times.

· Take and remain current in all SRL assignments.

3.2 Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

· Identify training/qualification required for individuals to perform work assigned.

· Ensure everyone under your authority is currently authorized to perform the work assigned.

3.3 Training Manager

· Maintain and allow access to SRL records – including expiration date(s).

4.0 Process Steps

4.1 Identifying Training/Qualification Requirements

Step 1: Supervisor – Utilize the Job Task Analysis (JTA) tool to identify the training-related skill or qualification required to perform assigned work.

The JTA will create a SRL for the individual.

Step 2: The SRL Tool – Notifies the individual that a training-related skill is added to their SRL.

Step 3: Individual – Demonstrate the skill or present the certificate of qualification as required. (This could include classroom instruction, on-line course, hands-on demonstration, or presentation of current license or other certificates.)

Upon successful completion of the activity associated with a skill the SRL is updated to reflect Jefferson Lab certification.

Step 4: Supervisor – When work assignments change, or annually (whichever comes first), review and update the SRLs of individual’s under your authority.

4.2 Ensure Current Authorization

Prior to assignment of work, the Supervisor reviews an individual’s SRL to ensure they are currently authorized to perform the work assigned.

Step 1: Access the Jefferson Lab Information System Toolkit (JLIST)

Step 2: In the “Search People” Box type the last name of the individual. Click “Search People”

Step 3: Click the “Training Tab” to view current training.

NOTE: If an individual’s “Skill” has reached, or past, its “Expiration” date they are not authorized to perform tasks requiring that skill.

4.3 Maintaining Authorization

Many skills are required to be periodically recertified to ensure retention. Prior to a skill’s expiration, the individual, and the Supervisor, receive notification. The following actions then occur:

5.0 Revision Summary

Revision 2.1 – 10/26/11 – Update review to three years.

Revision 2 – 05/24/11 – Incorporated requirements and responsibilities from “ES&H Manual Chapter 3220 Communication of Hazards to Employees and Users.”

Revision 1 – 03/26/08 – Updated to reflect current laboratory operations.

ISSUING AUTHORITY	TECHNICAL POINT-OF-CONTACT	APPROVAL DATE	EXPIRATION DATE	REV.
ESH&Q Division	Bruce Ullman	05/24/11	05/24/16	2.1

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 10/26/2011.