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4200
ES&H Training Overview |
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1.0
Purpose
The purpose of Jefferson Lab’s ES&H training is to provide all
employees, users, and subcontractors the skills, knowledge, and ability to perform
activities safely without harm to themselves, their co-workers,
or the environment. Training is
fundamental to:
· identifying activities with significant or potential impacts;
· managing, controlling, and mitigating impacts;
· implementing necessary corrective actions; and
· assessing performance.
As with all ESH&Q practices, ensuring appropriate training is primarily a line management responsibility.
Jefferson
Lab seeks to develop training that provides applicable knowledge and a skill
base that is useful and accepted by other institutions.
2.0
Scope
This chapter describes the
responsibilities of managers, supervisors, sponsors,
SOTRs, CTRs, and any Lab personnel involved in establishing requirements for
training related to Environment, Safety, and Health. Where appropriate, some form of demonstrated
proficiency is required as proof of successful completion of the particular
training.
3.0
Responsibilities
Everyone at Jefferson Lab
· Complete ES&H training courses identified as appropriate for your work in a timely manner.
· Periodical check your personal training record in JLIST.
· Request training when unsure of the knowledge or skills required to perform an assignment safely.
Line Managers, Supervisors, Sponsors, SOTRs, CTRs
· Identify essential skill requirements for all positions and people
within your area or under your responsibility using ES&H Manual 3210 Hazard Identification and Characterization to make a systematic evaluation of
potential hazard exposure and the need for associated skills.
· Consult with the Division Safety Officer (DSO), Subject Matter Experts (SME), and ESH&Q Staff when necessary to ensure all training needs are identified.
· Add, delete, validate, or otherwise edit the Skills Requirements List
(SRL) in the training database (through the Training Office) and on job
position descriptions
· Require completion of training identified for required skills as
early as possible.
·
Allow for sufficient time to complete the
training.
o
Sponsors
shall give Users sufficient notification so that they can make best use of
Jefferson Lab’s options for ES&H training.
o
The
user’s SRL may be entered into the training database by the sponsor or by the
International Services Office.
·
Ensure required skills remain
current. Follow up with staff when a
mandatory skill is nearing expiration. (This may require extra diligence on
the part of the SOTR/CTR as subcontractor personnel change or modifications are
made to the scope of work.)
· Do not assign or authorize people to work in potentially hazardous
situations before they have acquired the appropriate skill(s). Provide escorts or comparable interim
measures when appropriate.
· Revoke authorization for work involving a given hazard if the mandatory skill has not been acquired or re-certified by the expiration date.
· Advise the ES&H Training Committee when you identify training needs that may best be dealt with on an institutional level.
· Provide resources for, and support the development and presentation of, training for which a member of your division or organization has ownership or collaborative responsibility.
· Conduct or coordinate job-specific training as required or to avert potential problems.
· Encourage training quality by:
o evaluating participants’ skills, knowledge, and ability on the job,
o communicating possible deficiencies to your division ES&H Training Committee representative.
· Identify re-training needs when employee’s abilities fall below the expected skill level.
· Include in an employee’s annual performance expectations any
changes to required skills. Ask the Training Office to revise the SRL to ensure
all institutional training-related needs are identified.
Line Managers & Supervisors
SOTRs, CTRs
· Determine training requirement prior to solicitation for bids,
· Include training-related skill requirements within the project specifications.
Subcontractor/Applicable
DOE Contractor Employees
· Provides a list of the people (including lower-tier subcontractors) to be employed on the project to their SOTR, or CTR.
Division Safety Officers:
· Ensure that division staff is aware
of all current and pending institutional ES&H skill requirements and their
associated training options.
· Ensure ES&H instructors and/or
course owners in their divisions update the central JList database when someone
successfully completes one of their courses.
· Communicate new skill requirements and training opportunities to affected staff.
· Review the content of accepted equivalency training and determine whether it is substantially equivalent to Jefferson Lab's. Upon determination provide a Memorandum of Acceptance of Equivalency to the Training Office. If the equivalency is questionable, it must be evaluated by the ES&H Training Committee.
Division Managers
· Ensure operational priorities allow for timely training development, refinement, and delivery.
· Ensure employees in reporting chain are allowed adequate time and
resources to complete training duties (if assigned) such as subject matter
expert (SME), course author, or ES&H Committee member.
· Provide the necessary resources to ensure that ESH&Q Staff members are trained to meet, or continue to meet specialty certifications that provide benefit to the lab.
ES&H Training Committee Representatives
of all elements of the Laboratory should have the opportunity to participate in
review of draft lesson plans and proposed course content. In most cases, the ES&H Training Committee members constitute an adequate representation of potential
training participants.
· Evaluate the Laboratory’s needs for institutional ES&H
training.
· Review course content for technical accuracy and consistency with Jefferson Lab practices and external requirements.
· Assign organization ownership for courses, and monitor progress of their timely completion and delivery.
· Assess quality of training and confirm that outcomes are consistent with Jefferson Lab objectives for an informed and skilled workforce.
· Coordinate the development and implementation of diverse training formats and materials.
· Resolve any discrepancies between Jefferson Lab training-related
requirements and external requirements such as laws, regulations, and
contractual commitments.
·
Determine institutional
equivalency of training obtained at other institutions. Use Jefferson Lab SMEs to make a determination of equivalency. Upon determination provides a Memorandum of
Acceptance of Equivalency to the Training Office.
·
Review
content of other sources of training and determine whether it is substantially
equivalent to Jefferson Lab's. Upon
determination provides a Memorandum of Acceptance of Equivalency to the Training
Office.
Course Developers
·
Use standard lesson plans and include behavioral course
evaluations, especially in the development of new training.
· Complete development of new courses or revisions to existing ones according to schedules coordinated with the ES&H Training Committee and review methodology with the Training Office.
· Use reference materials, Jefferson Lab SMEs, and other resources as needed to ensure course content is accurate and relevant to Jefferson Lab.
Jefferson Lab ESH&Q Staff
· Assist supervisors/sponsors/SOTRs/CTRs in determining training requirements.
· Assist course developers and designated instructors with the
content, design, and delivery of training.
· Evaluate training effectiveness as evidenced by knowledge and work
habits of training recipients.
· Convey observations and recommendations to the responsible supervisors and the ES&H Training Committee Chair.
· Maintain specialty certifications that provide the lab with documentation of core competencies that provide benefit to the lab. For example, certifications by recognized agencies or boards including American Board of Industrial Hygiene (ABIH), ASSE Board of Certified Safety Professionals (SCSP), or American Board of Health Physics (ABHP).
Subject Matter Experts (SME)
· Review course content for technical accuracy and consistency with Jefferson Lab practices and external requirements.
·
Assist
the ES&H Training Committee in determining institutional equivalency of training obtained at other
institutions.
Designated Instructors
· Competent in the subject, be effective and credible as presenters.
· Ensure you are prepared and on time
for your designated courses.
· Present materials with
professionalism, enthusiasm, and consistency.
· Document participation by turning
in a roster to the Training Office immediately after training is
completed. (Training reports may be selected
and printed from JList, or by requesting them from the Training Office.)
· Arrange for a qualified substitute
if you are unable to conduct training.
·
Update the JList
training database whenever someone successfully completes an ES&H course
for which you are responsible.
Training Office
o
A copy of the memorandum shall be filed in
the staff’s file.
o
A list of accepted equivalent training
shall be maintained for future reference.
4.0
Process Steps or Expectations
4.1 Evaluating ES&H Training Needs
The nature of a particular job, position, and/or its location determines workplace hazards and thus the appropriate ES&H training for an individual.
4.2 Training
Record System
Jefferson Lab training records are
maintained both in the JList database and in the TotalLMS® database
which refresh each other daily. The TotalLMS®
database is entirely Web-based and allows anyone with a Jefferson Lab computer
account to view his or her training record, find appropriate scheduled
training, and register for it online.
SRLs are maintained in TotalLMS® as
lists of skills and competencies that are required for a variety of
reasons. SLRs are also displayed in
JList.
4.3 Keeping Individual Training Current
The training databases track
competencies and skills acquired, courses completed, training dates, and
expiration for SRL-required skills. They
are kept current by instructors, supervisors, and automated certifications.
4.4 New Training, Retraining, or
Recertification
Unless
otherwise stated, Jefferson Lab institutional training-related skills have
expiration dates. Retraining or
recertification is required because:
4.5 Other Certifications or Qualifications
Supervisors
or work unit managers may require skills, qualifications or certifications in
addition to those defined by standard Jefferson Lab institutional requirements.
Some examples:
These requirements may be added to
an individual’s SRL by the Training Office at the supervisor’s request.
4.6 Goals for All Institutional ES&H
Courses
Training course development and
presentation shall make efficient use of time.
Whenever possible, standards of
behavior or other outcome measures shall be used to ensure that participants
acquire the essential skills, knowledge, and ability as defined by the course
lesson objectives. This can be
accomplished by writing a lesson plan using the standard Jefferson Lab template.
When outcome measures or
end-of-course evaluations suggest a training course is not effective or is
poorly received, it shall be reviewed by its owner in collaboration with the
Training Office.
4.7 Acceptance of Equivalent Training