TITLE:	ES&H Manual
DOCUMENT ID:	6111 Appendix T1 Administrative Control using Locks and Tags Procedure

1.0 Purpose

This appendix contains the guidelines for implementing administrative controls relating to locks and/or tags to restrict operation, access, equipment use, or tampering for reasons other than maintenance or service work. Activities that require personal protection during maintenance and service work are described in ES&H Manual Chapter 6110 Lock, Tag, Try (LTT) Policy.

2.0 Process Steps

2.1 The following steps are used when applying administrative locks and/or tags:

Step 1: Clearly identify the configuration of the equipment or system to be controlled

Do not proceed until you are certain of all the hazards associated with the operation of the equipment or system and the proper configuration for control. Information regarding the item is available from many sources including:

· written procedures,

· blueprints,

· system diagrams,

· operating manuals, and

· owners of the equipment

Step 2: Notify Others

The group/individual authorizing the control is responsible for appropriately coordinating with all affected groups and/or employees before locking or tagging the equipment.

Step 3: Configuration Control

Use Administrative locks and/or tags that:

· Are clearly distinguishable from those used for maintenance or service work (LTT), and

· Display the responsible individual’s name (or their working group); unless ownership is obvious. (Names of all individuals or groups authorized to modify the administrative lock and/or tag are to be noted).

· Do not use maintenance locks or tags.

DO NOT USE THESE:

Step 4: Affix Administrative Lock and/or Tag

The equipment or system is then placed in the intended state and an appropriate administrative lock and/or tag is attached:

· Locking devices must:

o Prevent unauthorized individuals from inadvertently changing the intended configuration.

o Use a multi-lock hasp if another LTT device is to be applied later for maintenance or service work.

· Tags are:

o Placed so they are immediately apparent to anyone who might attempt to operate the device, and

o Attached by a durable means (for example: cable tie)

Step 5: Verify Effectiveness

· When appropriate, a qualified individual verifies the effectiveness of the administrative control to determine that the equipment is in the desired state.

Step 6: Removal of Administrative Locks and/or Tags

· An authorized individual notifies all affected parties prior to the action.

· When all affected people are ready, an authorized individual may remove the administrative lock and/or tag.

2.2 Transition from Administrative Lock and/or Tag to LTT

· Administrative locks and/or tags securing equipment must be replaced or augmented with personal protection (LTT) during maintenance or service work to ensure all energy sources are secure in accordance with ES&H Manual Chapter 6110 Lock, Tag, Try (LTT) Policy.

2.3 Special Administrative Lock or Tag Removal[1]

· Use ES&H Manual Chapter 6110 Appendix T2 Special Lock and Tag Removal Procedure.

ISSUING AUTHORITY	APPENDIX AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	Todd Kujawa	06/08/09	06/08/09	06/08/12	0

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 8/25/2009.

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[1] (Locks are never removed by unauthorized persons. ES&H Manual Chapter 6110 Appendix T2 Special Lock and Tag Removal Procedure provides steps by which an individual becomes authorized.)