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TITLE |
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DOCUMENT ID |
6140
Appendix T2 Procurement
of Material Handling Equipment |
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1.0
Purpose
TJNAF requires that material handling
equipment (MHE) purchases, leases, and related repair &
maintenance services follow the requirements provided in this document.
Relevant items include:
·
forklifts |
·
aerial work
platforms |
·
attachments |
·
rigging hardware and
below-the-hook
lifting devices |
·
cranes |
·
leased equipment |
·
hoists |
·
subcontracted
services |
2.0
Scope
The steps listed in 4.0 below apply to material handling equipment and services, purchased, leased, used by, or on behalf of TJNAF.
Note: P-Cards are not permitted to be used for material handling equipment purchases without approval of the Material Handling Manager (MHM) and P-Card Administrator. |
The steps listed herein are performed in coordination with Chapter 6140, Material Handling Equipment Program.
3.0
Responsibilities
Note: Management
authority may be delegated to a task-qualified TJNAF employee at the discretion
of the responsible manager.
3.1
Buyers
and Technical Representatives (TR)
Implement
TJNAFs requirements and standards as listed in this procedure.
3.2
Procurement
Department
· Ensure compliance with DOE-STD 1090 Guidelines prior to purchasing MHE.
· Ensure MHE safety requirements are included in subcontract documents when material handling equipment is identified (use of Account Code 043-028).
· Ensure the MHM has approved purchase requisitions for material handling equipment and associated equipment.
3.3
Material Handling Manager (MHM)
Performs duties as defined herein.
4.0 Procedure
4.1
Purchase
Requisition
· Use
the approved requisitioning
system.
· The
account code 043-028, “Material Handling Supplies and Equipment” shall be used to
purchase material handling equipment, supplies, attachments, or maintenance
services.
4.2
Purchase
Specifications
· See Chapter 6141, Appendix T2: Procurement Requirements Relating to Overhead & Mobile Cranes, Hoists, and Rigging for procurements relating to rigging, cranes and hoists.
· See Chapter 6145, Appendix T2: Procurement Requirements – Forklifts and Attachments for procurements relating to forklifts and attachments.
· See Chapter 6147, Appendix T2: Procurement Requirements – Aerial Work Platforms for procurements relating to aerial lift platforms.
· If contract employees will be processed through the Jefferson Lab Employee Job Task Analysis (EJTA) Process, it is required that they receive medical monitoring prior to commencement of work. Refer to Chapter 6800, Appendix T5: Contract Staff Employee Medical Monitoring for the requirements of this monitoring program.
4.3
Receipt
Buyers and TRs shall ensure that the MHM is notified when new, leased, or subcontractor-provided material handling equipment, attachments, or below-the-hook lifting devices arrive on-site, in accordance with TJNAFs Receiving Inspection and Acceptance Testing Procedure.
4.4
Inspection
MHM ensures the equipment complies with the requirements of referenced standards of Occupational Safety and Health Administration (OSHA) and American National Standards Institute (ANSI).
4.5 Acceptance (if equipment complies with requirements) the MHM:
· informs the buyer or designated owner
· ensures access is appropriately restricted in accordance with Chapter 6140, Appendix T4: Access Restrictions to Material Handling Equipment
· establishes appropriate training requirements and ensures training is performed in accordance with Chapter 6140, Appendix T1: Training Requirements for Material Handling Equipment
4.6 Non-Acceptance
(if equipment does not comply with requirements): the MHM tags and quarantines the equipment to prevent
inadvertent use (in accordance with the Control of Non-Conforming Material or
Products Procedure).
-
non-acceptance tags remain in place until the
equipment is removed from Jefferson Lab or
brought into compliance and accepted by the MHM
5.0
Revision History
summary |
review date |
|
1.6 |
periodic review updated
and/or corrected - to
reflect current laboratory operations - the ES&H Manual (in header) hyperlink
to allenj@jlab.org -
Note: in 3.0 -
headers and footers; bullets; spacing; hyperlinks, etc. throughout -
Revision Summary to table format with new title, Revision History added:
NEXT with REVIEW DATE; and, REVIEW CYCLE to footer * ES&H Manual Editor conducted formatting, grammar, and general editing
changes; removed verbiage without changing the content or meaning of
such. Approved by TPOC, MLoewus, on 09.13.2022 |
09.13.2022 |
1.5 |
-
updated ‘ESH&Q’ to ‘ES&H’& SOTR to TR; contact information; plus other minor edits. -
no approval required |
02.25.2021 |
1.4 |
updated TPOC from BSperlazza to MLoewus |
01.24.2018 |
1.3 |
updated TPOC from DKausch to BSperlazza per
BSperlazza |
02.09.2017 |
1.2 |
eliminated
two positions previously identified as the MHSR and the MHER, the
responsibilities of these positions are now performed by the MHM. |
12.18.2015 |
1.1 |
period
review, no changes
necessary |
12.04.2014 |
updated
to include aerial work platform requirements |
11.10.2010 |
|
1.0 |
updated
to reflect current laboratory operations |
04.12.2010 |
|
ISSUING
AUTHORITY |
TECHNICAL
POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REVIEW
CYCLE |
rev |
|
|
ES&H Division |
01.24.2018 |
09.13.2022 |
3 years |
1.6 |
|