6620T1 PPE Select Acquire Train & Care

		TITLE:	ES&H Manual

DOCUMENT ID:	6620 Appendix T1 Selecting, Acquiring, Training, and Caring for Personal Protective Equipment (PPE)

1.0 Purpose

The need for personal protective equipment (PPE) is determined by completing a Task Hazard Analysis (THA) or in specific work areas as determined by the supervisor. Required PPE is provided at no cost to Jefferson Lab employees. This appendix describes how to:

· Select appropriate PPE

· Acquire and replace PPE

· Obtain training in the use of PPE

· Care and maintenance of PPE

2.0 Scope

This document provides minimum requirements for PPE utilized by Jefferson Lab. Additional requirements may be necessary for specialized PPE. These are addressed within the ES&H Manual Chapters that correspond to a particular hazard issue.

This appendix is written in coordination with ES&H Manual Chapter 6620 Personal Protective Equipment. All applicable content within the chapter applies to the procedure outlined in this appendix.

3.0 Responsibilities

NOTE: Management authority may be delegated at the discretion of the responsible manager.

3.1 Everyone at Jefferson Lab

· Comply with work area and work specific PPE requirements. Signs often indicate requirements and are generally posted in affected work areas.

· Contact ES&H Professional to request an evaluation of hazard issues that may require PPE.

3.2 Employees Using PPE

· Maintain current PPE training and medical monitoring as required.

· Ensure assigned PPE fits properly and is appropriate for the task. Report ill-fitting, non-compliant equipment to your supervisor.

· Maintain and store PPE in accordance with manufacturer instructions and training.

· Inspect PPE prior to use, check for:

o Cleanliness

o Wear

o Defects

· Dispose of PPE that fails inspection, in accordance with training.

3.3 Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

· Evaluate the work assignment and inspect the work area. Complete a Task Hazard Analysis (THA) to determine PPE requirements.

· Ensure area signs indicating required PPE are posted.

· Ensure PPE required for work assignments is available.

· Provide training to employees who are required to use PPE. Provide information on:

o the appropriate type required and why

o how to properly don the PPE

o how to care for, maintain, and identify its useful life cycle

o how to properly dispose of damaged or expired PPE

· Ensure employees who require PPE receive appropriate medical monitoring.

· Ensure workers use and maintain PPE correctly.

3.4 ES&H Professional

· Inform supervisors of any deficiencies in the suitability, use, and/or maintenance of PPE observed during walk-throughs and provide guidance for correction.

· Assist Procurement Department with PPE purchases, as requested.

· Advise Stockroom on new types of PPE, as requested.

3.5 Procurement Department Manager

· Consult the appropriate ES&H Professional to ensure PPE vendors used by Jefferson Lab meet safety performance requirements (i.e., ANSI, NIOSH, etc).

· Ensure approved vendors of required prescription safety glasses and safety shoes are made available to employees, as necessary.

3.6 Occupational Medicine

· Perform necessary medical evaluations, approvals, and monitoring for employees who use applicable PPE.

3.7 Jefferson Lab Stockroom

· Consult with ES&H Professional to obtain approval prior to stocking new types of PPE.

4.0 Process Steps

Unless otherwise stated, the process steps below are performed in accordance with your supervisor’s instructions.

Determining the need for PPE is accomplished by completing a THA (see ES&H Manual Chapter 3210 Appendix 2 Task Hazard Analysis Worksheet) or in specific work areas as determined by the supervisor. Minimally any part of the body at risk from the following types of hazards needs to be protected:

· Flying particles, objects	· Crushing hazards
· Excessive noise	· Electric shock/arc flash
· Temperature extremes	· Cuts and abrasions
· Chemical splashes	· Soldering spatter
· Chemical contamination of skin and clothing	· High noise

4.1 Select and/or Identify Appropriate PPE

Consult with the ES&H Professional if assistance is needed in selecting appropriate PPE.

· Identify the hazard issue(s) and the PPE required for mitigation (e.g., face protection, head protection, etc.).

· Select the type(s) of PPE required (e.g. safety goggles, face shield, etc.) to appropriately protect the worker from the hazard identified.

4.2 Acquire or Replace PPE

There are four ways to acquire and/or replace PPE at Jefferson Lab:

· Supervisor[1] – Distributes PPE to new employees and approves purchasing authorization for future needs. After receiving authorization, employees may obtain PPE from the Stockroom or place WebStock orders for additional and replacement equipment.

· Stockroom[2] (Building 90) – Walk-in orders are placed at the customer service counter for immediate pickup.

· Jefferson Lab WebStock – Orders are placed from your computer using Jefferson Lab Intra-Net Commerce (Webstock). Items are delivered to your desk within three to five business days.

· On-Site Vendors – Notification is given when a vendor will be onsite. Orders are placed directly with vendor.

Table 1: Where to get PPE (including Specialized PPE)

Type of PPE	Style of PPE	Examples of Work Requiring PPE	Where to get PPE
Head Protection	Hard hat	Construction, electrical , falling objects, protruding objects	Stockroom
Head Protection	Face Shield	Flying particles and splash. (Eye protection must be worn under the face shield)	Stockroom
Eye Protection	Safety glasses	Hammering, grinding, drilling	Stockroom (Prescription glasses require supervisor approval. See Employee Prescription Safety Glasses Purchasing Procedure.)
	Safety sunglasses	Outdoor use	Stockroom
	Gas-tight goggles	Contact lens wearers – chemicals, dust, mist, vapor	Industrial Hygiene
	Indirectly vented goggles	Cryogens, chemicals	Stockroom
	Face shield NOTE: eye protection must be worn under face shield	Mist or particulates	Stockroom
		Electrical or arc blasts	Electric Safety Engineer
	Laser glasses	Class 3b and 4 lasers	Laser System Supervisor
	Weld Shield Replacement Lens	Welding, cutting	Stockroom
Foot Protection	Safety shoes/boots, shoe guards, toe guards	Construction; electrical; protection from objects that fall, roll, or pierce the foot	On-site Vendor
	Metatarsal protective coverings	Crush protection	Industrial Hygiene
	Chemical resistant boots	Chemical resistant	Industrial Hygiene
Hearing Protection	Ear muffs, foam ear plugs, fitted ear plugs	High noise areas or processes, using impact tools	Stockroom
Hand Protection	Cryogenic gloves – Supervisor purchase	Cryogens	Stockroom
	Insulated leather gloves	Welding
	Disposable gloves – vinyl, latex, nitrile	First aid, environmental, beryllium, lead
	Cut resistant gloves	Grinding, handling sharp objects
	General purpose gloves, leather work gloves	Moving, lifting, handling, lead
	Chemical resistant gloves	Chemicals
Leg Protection	Knee Pads	Kneeling on concrete or other hard surfaces	Stockroom
Body Protection	Aprons, Overalls, Coveralls	Chemical splash, Silica dust, Lead dust	Industrial Hygiene
	Clothing for hot and cold temperatures	Extreme temperatures
	Vests and jackets designed for visibility	High visibility – purchase through e-commerce
	Full body covering	Select chemicals – IH
	Arm coverings	Welding – e-commerce
	Leggings	Welding – e-commerce
Respiratory Protection	Air purifying respirators – Dust masks, cartridge respirators	Particles, mists, vapors, fumes	Industrial Hygiene
	Self-Contained Breathing Apparatus (SCBA)	Used for hazardous waste operations and ODH 4 conditions
	Escape Packs	Emergency ODH 2 or 3 escape
Electrical PPE	Insulating rubber gloves	Electrical Class 00 gloves < 500 volts Class 0 gloves < 1000 volts	Electrical Safety Engineer
	Leather protectors	Mechanical protection worn over rubber insulating gloves
	Lineman’s glove	1 – 10 kV
	Insulating mats	Electrical
	Insulating blankets	Electrical
	Flame resistant (FR) clothing	Protection against electrical arc flash
Fall Protection	Harnesses, lanyards	Elevated work	Material Handling Manager (MHM)

4.3 Training

Employees, assigned work requiring the use of PPE, receive training for each type of PPE they use. Training includes, but is not limited to:

· Type and style of PPE required and why.

· How to properly don the PPE assigned.

· Care, maintenance, useful life, and how to properly disposal of damaged or expired PPE.

4.4 Care of PPE

The minimum requirements for the care of PPE are in accordance with manufacturer’s instructions. In addition employees using PPE:

· Inspect each piece prior to and after each use, ensuring that it is clean and in proper working condition.

· Store in areas away from moisture, sunlight, contamination, extreme temperatures, or clutter.

· Dispose of expired or defective equipment.

5.0 Revision Summary

Revision 1.7 – 02/06/17 – Periodic Review; minor edits for clarification per J.Williams

Revision 1.6 – 01/08/14 – Changed Stockroom contact from x7233 to x6297 per J.Williams

Revision 1.5 – 06/28/13 – Periodic Review; added Jefferson Lab Stockroom to responsibilities; clarified responsibilities for ES&H Professional.

Revision 1.4 – 11/01/12 – Added “Leg Protection” – “knee pads” to Basic PPE listing

Revision 1.3 – 01/26/12 – Added “High noise” as a hazard issue requiring PPE

Revision 1.2 – 09/09/11 – Added beryllium and lead to examples of work needing gloves

Revision 1.1 – 01/11/11 – Updated to provide employees with a procedure for obtaining prescription safety glasses

Revision 1.0 – 04/29/10 – Updated to reflect current laboratory operations

	ISSUING AUTHORITY	TECHNICAL POINT-OF-CONTACT	APPROVAL DATE	REVIEW DATE	REV.
	ES&H Division	Jennifer Williams	02/06/17	02/06/20	1.7

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 2/7/2017.

[1] Supervisors must approve the purchase and/or use of specialized PPE. These items include:

Respirators	Prescription safety glasses
Laser safety glasses	Whole body protection
Electrical PPE

[2] The Stockroom (x6297) maintains a supply of Jefferson Lab’s most commonly used PPE. Items not available can be ordered using the Jefferson Lab Intra-Net Commerce (Webstock) or purchase requisition system.