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DOCUMENT ID: |
6660 Hazardous
Material Transport |
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Jefferson Lab has determined that working with hazardous materials carries an unmitigated Risk Code >2. At a minimum, all tasks requiring hazardous materials are discussed with the supervisor prior to commencement of work. An Operational Safety Procedure (OSP) is written for any work considered to be Risk Code >2 in accordance with ES&H Manual Chapter 3210 Work Planning, Control, and Authorization Process. |
1.0
Purpose
Jefferson Lab allows limited quantities of hazardous material to be transferred[1] from one location to
another (i.e.: on-site), and shipped[2] (i.e.: off-site) in
accordance with identified safety standards. This appendix provides the process
steps used to ensure appropriate safety precautions are utilized during these
operations.
2.0
Scope
This appendix applies to hazardous material in
quantities at or below “Allowable
On-site Transfer Limits” (as noted below). On-site transport in
quantities exceeding these limits required a work control document; or Only
Jefferson Lab’s Industrial Hygiene Department, Radiation Control Department, or
Shipping and Receiving Department can authorize off-site hazardous material shipment
of any quantity.
The following hazardous material has additional requirements:
·
Radioactive Material – see ES&H Manual Chapter 6310 Protection from Ionizing
Radiation
·
Hazardous Chemicals – in greater quantities than listed
in the table below
·
Biohazard Material – see ES&H Manual Chapter 6800 Appendix T4 Regulated
Medical Waste Management
In-bound hazardous materials may be transported by Jefferson Lab staff from a vendor to the Lab when following the guidelines provided in Table 1 of this ESH Manual Chapter. This guidance is intended to meet the Department of Transportation’s Materials of Trade exemption when items are for the sole purpose of supporting Lab business.
3.0
Responsibilities
NOTE: Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager
3.1
Anyone at Jefferson Lab
·
When
transferring or shipping hazardous material, follow the process steps provided below.
·
Request
hazardous material identification from Industrial
Hygiene as needed.
3.2
Supervisor/Subcontracting Officer’s Technical
Representative (SOTR)/Sponsor
·
Ensure only qualified and appropriately
trained individuals are allowed to transfer hazardous material on-site
and ship hazardous material off-site. The JTA tool will identify required training.
·
SOTRS provide Jefferson
Lab’s transportation requirements to subcontractors. DOE
O 460.1D Contractor Requirements
Document (CDR) defines these requirements.
·
Provide assistance with hazardous
material identification as needed.
3.4
Property Manager (i.e. Hazardous Materials Transportation Officer)
·
Ensure only qualified and appropriately
trained individuals are allowed to ship hazardous material off-site.
·
Review all work control documents (OSP, etc.) dealing
with hazardous material on-site transfer or off-site shipping.
·
Ensure compliance with on-site transfer and
off-site shipping hazardous materials rules and regulations.
4.0
Process Steps
Unless otherwise stated, anyone at Jefferson Lab may perform the process steps outlined below.
4.1 On-Site Transfer of Hazardous Material
Step 1: Prepare the Transfer Location; ensure it is appropriate in accordance with hazardous material requirements. See ES&H Manual Chapter 6610 Appendix T3 Chemical Labeling, Storing, and Transporting Requirements.
Step 2:
Identify
the Hazardous Material and Quantity
·
Look
at the container’s label – identify the material and its associated hazard
class.
o
If
the hazard class is not shown on the label – Use Jefferson Lab’s Safety
Data Sheet
Database. The Hazard Class is generally listed under “Transport Information,” or
similar, within “SDS Contents” section.)
·
Estimate
how full the container is to determine the quantity to be transferred or
shipped. (Example: if container holds 50 gallons and is half-full, estimated
quantity would be 25 gallons.)
Step 3:
Review
the Transportation Requirements for the Identified Hazard Class
The
table below provides examples of Jefferson Lab’s most common hazardous material.
If your hazardous material is not listed, use its associated Hazard Class to
determine its requirements.
Examples of Common Chemicals |
DOT Hazard
Class |
Transport Requirements |
|
None - Jefferson Lab does not accept any
Class 1 Material without pre-approval of the Jefferson Lab Site Office |
Hazard
Class 1 – Explosives |
Not Allowed |
This
type of material is considered to be a Risk
Code >2.
An Operational
Safety Procedure is required in accordance with ES&H
Manual Chapter 3210 Work Planning, Control, and Authorization Process. |
·
Helium ·
Nitrogen ·
Oxygen ·
Acetylene ·
Cryogens (non-flammable) |
Hazard
Class 2 – Gases Including: ·
Gas:
Non-Flammable, Flammable, Toxic Gas, Oxygen, Inhalation Hazard, ·
Liquefied:
Non-Flammable and Non-Poisonous |
·
Cylinder size not to exceed 220 lbs and total weight of load not to
exceed 440 lbs. (includes cylinder tare
weight) ·
Toxics: Contact
Industrial Hygiene |
·
Cap in place. Valve closed. ·
Proper Labeling. ·
Container is designed to handle specific material. ·
Transport only in open bed-trucks or forklifts. ·
Container secured in/on vehicle. ·
Appropriate PPE used during container handling. |
·
Poisonous or Flammable Cryogenic
Gas: On-site
transfer of this type of material is considered to be a Risk
Code >2 and requires an Operational
Safety Procedure in accordance with ES&H
Manual Chapter 3210 Work Planning, Control, and Authorization Process |
|||
·
Paint, ·
Solvents, ·
Adhesives, ·
Resins |
Hazard
Class 3 - Flammable Liquids |
·
Up to 8 gallons |
·
Close container and secured in/on vehicle. ·
No smoking ·
Appropriate PPE used during container handling |
· Activated carbon · Lithium · Magnesium powder · Tungsten powder |
Hazard
Class 4 – Flammable Solids (Flammable
Solid, Spontaneously Combustible, Dangerous When Wet) |
·
Up to 66 lbs. ·
Dangerous When Wet
materials: limit 1 oz - VERY DANGEROUS |
·
Close container and secured in/on vehicle. ·
No smoking ·
Appropriate PPE used during container handling |
·
Hydrogen peroxide ·
Epoxy hardeners or curing agents |
Hazard
Class 5 – Oxidizer and Organic Peroxide |
·
Up to 66 lbs. |
·
Close container and secured in/on vehicle. ·
No smoking ·
Appropriate PPE used during container handling |
·
Cyanide solutions ·
Infectious agents |
Hazard
Class 6 – Toxic/ Poisonous and Infectious Substances (PG III,
Inhalation Hazard, Poison, Toxic) |
·
Contact IH |
·
Contact IH |
·
Activated equipment ·
Radioactive sources |
Hazard
Class 7 – Radioactive |
·
Contact RadCon |
·
Contact RadCon |
·
Hydrofluoric acid ·
Sulfuric acid ·
Safe-D-Scale acid |
Hazard
Class 8 – Corrosive |
·
Up to 66 lbs. |
·
Close container and secured in/on vehicle. ·
Appropriate PPE used during container handling |
·
Lead debris ·
Asbestos (friable) |
Hazard
Class 9 – Miscellaneous Dangerous Goods |
·
Up to 66 lbs. |
·
Close container and secured in/on vehicle. ·
Appropriate PPE used during container handling |
Table 1: Quantity Limitations of Hazardous
Materials in transport
Step 4: Transfer Hazardous Material
· Allowable Quantity – Ensure quantity is within the allowable transfer limit
NOTE: If the allowable transfer limit is exceeded it is considered to be a Risk Code >2 and requires a work control document (Operational Safety Procedure) in accordance with ES&H Manual Chapter 3210 Work Planning, Control, and Authorization Process.) Only Jefferson Lab Industrial Hygiene Department, Radiation Control Department, or Shipping and Receiving Department personnel can authorize hazardous material shipment off-site or transport on-site in quantities exceeding these limits. |
· Load – Secure container on vehicle in a safe and responsible manner in accordance with requirements.
·
Secure – Prevent container from shifting during transfer in accordance with
requirements.
· Deliver – Ensure ownership of the container is recognized and approved at the transfer location.
· Store – Prevent container from shifting in the storage location in accordance with requirements.
4.2
Off-Site
Shipping Requirements
Only Jefferson Lab Shipping and Receiving,
Industrial Hygiene, or Radiation Control Department personnel can authorize off-site
shipment of hazardous material. When shipping is required, provide the
following information:
· Material
·
Responsible Owner’s Contact Information
·
Material Name
·
Form of Material (i.e. liquid, solid, gas etc)
·
Quantity
·
Chemical Abstracts Service (CAS) number (if any)
·
Safety Data Sheet (URL from Database is adequate)
·
Material Identification Number (if any)
·
Shipping Destination (Name, Address, and Telephone
Number)
· Special
Shipping Requirements
4.3
In-bound
transport of hazardous materials
Jefferson lab staff may transport small
quantities of hazardous materials from a vendor to the Jefferson Lab site when
those chemicals are required for Lab business.
The transporter must:
·
Meet
quantity limitations provided in Table 1.
·
Use
only a government vehicle.
·
Ensure
packages are leak tight for liquids and gases, and sift proof for solids.
·
Ensure
that the package is securely closed, secured against movement, and protected
against damage.
o Outer packagings are not required for
receptacles (such as cans or bottles) that are secured against movement in
cages, bins, boxes, or compartments.
·
Ensure
that cylinders must be marked with the proper shipping name and identification
number and have a hazard class warning label.
·
Have a
Safety Data Sheet (SDS) in the vehicle for the material being transported to
the Lab.
o Provide the SDS to ESH when returning to the
Lab.
5.0
Definitions
For the purpose of this document:
·
On-Site Transfer: For the
purposes of this document the term “on-site transfer” refers to the movement of
hazardous material from one area to another within the continuous boundary of
Jefferson Lab property.
·
Off-Site Shipment: For the
purposes of this document the term “off-site shipment” refers to the movement
of hazardous material, under the authority of Jefferson Lab, to a location
outside the continuous boundary of Jefferson Lab.
6.0
References
·
Jefferson Lab’s Hazardous Materials
Transportation Policy and Procedures
· 49 CFR Transportation, Subchapter C
- Hazardous Material Regulations
Part 171 – 180
· DOE O 460.1D, Hazardous Materials Packaging and Transportation Safety
7.0
Revision Summary
Revision 1.2 – 04/14/20 – Response to CATS
#NE-2019-12-01-04; added section 4.3 Inbound transport, updated scope to
include inbound transport
Periodic Review – 05/29/19 – No changes
per TPOC
Revision 1.1 – 06/16/16 – Replaced Material Safety Data Sheets (MSDS) with Safety Data Sheets (SDS)
Revision 1.0 – 08/05/15 – Periodic Review; main
chapter and appendix merged
Revision 0.1 – 03/20/15 – Updated TPOC from Carl Iannacone to Christian Whalen
Revision 0.0 – 01/19/12 – Initial
content
|
ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
|
|
ESH&Q Division |
05/29/19 |
04/14/2020 |
1.1 |
|
This document is controlled as an on-line
file. It may be printed but the print
copy is not a controlled document. It is
the user’s responsibility to ensure that the document is the same revision as
the current on line file. This copy was
printed on 5/5/20204/22/2020.
[1] For the purposes of this document the term “on-site transfer” refers to the movement of hazardous material from one area to another within the continuous boundary of Jefferson Lab property.
[2] For the purposes of this document the term “off-site shipment” refers to the movement of hazardous material, under the authority of Jefferson Lab, to a location outside the continuous boundary of Jefferson Lab.