TITLE:	ES&H Manual
DOCUMENT ID:	6900 Fire Protection Program

1.0 Purpose

Jefferson Lab maintains its fire protection and fire suppression systems and capabilities to minimize losses from fire and related hazards consistent with highly protected risk[1] (HPR) status in private industry. This fire protection program provides the procedures used to implement this commitment by incorporating fire safety into facility planning, operations, and maintenance activities, and work processes.

The objectives of this fire protection program are:

· Minimize the potential for occurrence of fire or related events;

· Ensure that fire does not cause unacceptable onsite or offsite release of hazardous or radiological material that could impact the health and safety of employees, the public, or the environment;

· Avoid interruption of vital DOE programs as a result of fire and related hazards;

· Avoid property loss from fire exceeding limits established by DOE;

· Design, maintain, and use facilities in accordance with high protected risk (HPR) criteria as generally defined by the fire and property insurance industry; and

· Promote continued effectiveness of fire-protection systems through a program of regular inspection, testing, and maintenance.

This program is reviewed in accordance with requirements outlined in ES&H Manual Chapter 1300 Content Review Policy.

This program satisfies the requirements of DOE Order 420.1B; related DOE directives; and other applicable Federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.

2.0 Scope

This document details the responsibilities and qualifications of personnel associated with Jefferson Lab’s Fire Protection Program and provides information on building evacuation drills, system impairments, storage and use of chemicals and other hazardous materials, and prevention measures that decrease fire risk.

Specific procedures, required to be performed by trained individuals, can be found within the Fire Protection Supplement. The program, taken in its entirety, effectively reduces the risk of fire to an acceptable level.

3.0 Responsibilities/Qualifications

NOTE: Management authority may be delegated at the discretion of the responsible manager.

3.1 Everyone at Jefferson Lab

· Monitor areas for fire safety. Call Facilities Management (ext. 7400) regarding problems with fire protection systems.

· Provide information about unresolved fire safety problems to the Fire Protection Engineer.

3.2 Supervisors and Managers

· Ensure buildings are used in a manner consistent with their design and intended occupancy.

· Contact the Fire Protection Engineer before implementing change of use strategies.

3.3 Subcontracting Officer’s Technical Representative (SOTR)

· Submit subcontractor training and qualification documentation to the Fire Protection Engineer for approval prior to inspection, testing, maintenance, or installation of fire protection equipment.

3.4 Building Managers and Safety Wardens

· Monitor areas for fire safety as part of regular inspections.

3.5 Security Personnel

· Monitor fire protection systems at the central location in the accelerator-site guard station.

· Respond to fire alarm activations in accordance with established procedures outlined within the Fire Protection Supplement.

· Monitor areas for physical fire safety during roving patrols (contact the Fire Protection Engineer regarding deficiencies).

3.6 Fire Protection Engineer (FPE)

· Act as the authority having jurisdiction (AHJ) for fire protection in accordance with AHJ Letter.

· Serve as Subject Matter Expert (SME) for the fire-protection systems and associated components.

· Prepare, implement, and maintain the fire protection program procedure documents.

· Perform fire protection facility assessments.

· Monitor the status of the fire protection systems during normal operations, inspection, testing, and maintenance.

· Maintain complete inspection, testing, and maintenance records, documenting any changes to record drawings.

· Develop, monitor, and implement interim protection strategy procedures when necessary.

· Serve as the Subcontracting Officer’s Technical Representative (SOTR) for all fire-protection-system work activities.

· Prepare design specifications and other technical drawings.

· Determine training and qualification requirements of individuals prior to performance of work associated with this fire protection equipment.

· Ensure the fire protection program is reviewed, assessed, and implemented in accordance with DOE Order 420.1B.

· Approve fire-protection designs for construction, maintenance, and process or building modification in accordance with ES&H Manual Chapter 3110 Facility Design and Modification Review

· Coordinate fire assessments and provides information to affected work groups.

· Review subcontract documents for fire-protection systems maintenance and modifications, and other quality-assurance activities.

· Coordinate interdisciplinary work, including temporary system impairments.

· Restrict access into an area after a fire until qualified and authorized investigators assume responsibility.

Qualifications of FPE:

· Training and experience with codes and generally accepted standards and practices that relate to fire safety in buildings.

· Graduate from an accredited engineering curriculum and four years of professional practice, including three years directing fire-protection engineering work.

· Recognition by the Society of Fire Protection Engineers via Professional Membership is considered equivalent to these qualifications.

3.7 Newport News Fire Department

The City of Newport News Fire Department—by written agreement (Letter of Understanding) provides Jefferson Lab with emergency services, consisting of: professional fire fighting, hazardous materials, technical rescue, and emergency medical services. The closest station is Fire Station Number 6 which is 1.3 miles from the site, with normal response time of five minutes.

(See also Emergency Management Plan.)

4.0 Program Components

4.1 Building Evacuation Drills

Conducted annually for buildings that are normally occupied, in accordance with Fire Protection Supplement. Building occupants use ES&H Manual Chapter 3510 Appendix T1 Emergency Response Procedure, whenever a fire alarm sounds.

4.2 Fire Protection System Impairment[2]

Fire detection systems and fire suppression systems are maintained on a monthly, quarterly, and annual basis to ensure reliable operation.

4.2.1 Routine/Planned Impairment

The Fire Protection Supplement – Fire Protection System Inspection, Testing and Maintenance Procedure is used during routine planned activities. Those affected by the impairment, or who have responsibilities for building activities are informed of these impairments.

4.2.2 Extended Period Impairment

When a fire protection component failure occurs, or an extensive equipment replacement is planned, that affects the functionality of a fire protection system for an extended period of time; a work control document, generally in the form of a Temporary Operational Safety Procedure (TOSP) is used during these activities. (These are posted at building entrances and other key locations to supplement other communications to building occupants.)

Suspension of work may result from routine inspection, testing, and maintenance or TOSP requirements. Issues associated with TOSPs include (among other things) hot work restrictions, fire watches, and temporary alarm measures. See Fire Protection Supplement – Fire Protection System Impairment Procedure for more information.

4.3 Hot Work

Hot work permits are issued in accordance with ES&H Manual Chapter 6900 Appendix T1 Fire Protection: Hot Work Permit

4.4 Storage and Use of Chemicals and Hazardous Materials

Flammable liquids, gases and other hazardous materials are evaluated to ensure the safety of a building’s occupants. Procedures for purchase, storage and disposal of these materials are contained in the following ES&H Manual chapters/supplements and their associated appendices:

· ES&H Manual Chapter 6150 Compressed, Liquefied, and Solidified Gas Program;

· ES&H Manual Chapter 6610 Chemical Hygiene Program; and

· RadCon Supplement

4.5 Prevention Measures to Decrease Fire Risk

Current standards for building design and fire-protection systems minimize risk of fire-related injury and property damage.

To further reduce the risk of fire, the following hazard avoidance practices are applied:

· Use or configuration of a building area is never altered unless Facilities Management has first evaluated the fire-safety consequences.

· Combustible contents stored or used in an area are never increased beyond the approved quantities. If you are in doubt, ask your ESH&Q staff.

· Good housekeeping is practiced in work and storage areas.

· Only qualified and accredited architectural/engineering designers and resources are used for building designs and modifications.

· Areas adjacent to facility structures are maintained to prevent concentrations of vegetation which could support wildland and operational fires.

· The Fire Protection Engineer is consulted during the evaluation process of a new design, procedure, or process that has fire-safety implications.

ISSUING AUTHORITY	TECHNICAL POINT-OF-CONTACT	APPROVAL DATE	EXPIRATION DATE	REV.
ESH&Q Division	Tim Minga	09/22/09	09/22/12	0

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 7/3/2012.

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[1] Insurance industry term for the highest quality risk mitigation where both the frequency and the severity of a loss has been addressed by measures such as installation of fire and smoke alarms, water hydrants, and sprinkler systems. Highly protected risks enjoy a low premium rate.

[2] a condition that prevents the system from fully operating in its designed manner.