TITLE:

ES&H Manual

 

DOCUMENT ID:

8012 Appendix T1

Environmental Review Procedure for

Projects/Activities/Experiments

 

 

1.0            Purpose

 

This procedure describes the steps required to complete project/activity/experiment (work) environmental reviews.

 

2.0            Scope

 

This procedure defines the four categories of an experimental review.

1.      New and/or modified projects/activities (not construction),

2.      Construction activities,

3.      New or modified experiments at Halls A, B, and C, and

4.      New or modified experiments at the Free Electron Laser (FEL)

 

3.0            Responsibilities

NOTE:†††††††††† Management authority may be delegated at the discretion of the responsible manager.

 

3.1              Supervisor/Subcontracting Officer's Technical Representative (SOTR)/ Sponsor

         Inform workers of any environmental aspects or impacts associated with the work.

         Complete environmental review documentation when required.

         Contact the Associate Director-Environmental, Safety, Health, and Quality (ESH&Q) to determine if your project requires a review.

 

3.2              Associate Director-ESH&Q

         Approves environmental review forms.

         Determines the level of NEPA or other environmental program review.

         Participates in ESH&Q reviews of new and modified experiments to ensure that environmental, health, and safety concerns have been addressed.

 

4.0            Process Steps

 

4.1              New and/or Modified Projects and Activities

A Jefferson Lab Project/Activity Environmental Review is performed during the work planning phase to determine whether projects and/or activities could result in an environmental impact.Process changes and new chemicals being considered for use require an environmental review.

 

4.1.1        Planning Use the Jefferson Lab Project/Activity Environmental Review Form

 

Step 1         Information Gathering

         The Supervisor completes Sections 1 Introduction and 2 Project Activity of the Jefferson Lab Activity Environmental Review Form.

         Attach applicable material safety data sheets (MSDS) for any products or chemicals anticipated being brought onsite.

         Provide any other project-related information as required.

 

Step 2         Submit the form to the Associate Director-ESH&Q.

 

Step 3         Determination

         Associate Director-ESH&Q completes Sections 3 Determination

         If follow-up action is required the form is sent back to the Supervisor.

 

Repeat steps 1 through 3 until all requirements are met.

 

Step 4         Authorizations and Permits

         The Associate Director-ESH&Q submits the form to the Environmental Management System (EMS) Management Representative for determination of Environmental Authorizations, Permits, or Permit Amendments needed.

         If amendments are needed before work can commence, the EMS Management Representative consults with the Supervisor to determine options.

         If no amendments are needed submit the form to the Associate Director-ESH&Q.

 

Step 5         Signature

         Upon completion of Sections 1 through 4, the Associate Director-ESH&Q routes the form for signature to the Supervisor, and any other designated responsible staff.

         When all signatures are obtained the form is returned to the Associate Director-ESH&Q for distribution.

         The Associate Director-ESH&Q informs the Supervisor that work can begin.

 

4.2              Construction Activities

A Construction Environmental Review is performed on projects with a budget greater than $50,000; or that disturb open land.A review is not required for routine or recurring maintenance or repair activities (e.g.: repair of existing structures, or roadways).

 

Step 1         The Associate Director-ESH&Q reviews the scope and technical specifications of projects that require review under National Environmental Policy Act (NEPA).

 

Step 2         Use the Jefferson Labís Proposed Construction Activity Information Checklist to determine:

 

         Whether the project can be addressed in an internal NEPA categorical exclusion (CXA), which cites existing DOE-approved categorical exclusions (CXs), and if an AIC is required.

         Whether a new CX or Project CX that needs DOE approval and requires an AIC be completed.

         Whether Department of Energy (DOE) is required to prepare an Environmental Assessment (EA).Associated AICs are prepared by Jefferson Lab.

 

Step 3         The Associate Director-ESH&Q notifies the Supervisor of the level of NEPA or other review required and provides a copy of the completed checklist.

 

Step 4         The Associate Director-ESH&Q prepares a memo justifying the NEPA categorization for the project.The memo and AIC or other supporting information, as applicable:

         Contain a summary of the project, including requirements for preventing significant environmental impacts, such as erosion control, sediment control, waste removal requirements, and projected impacts for ongoing use.

         Include requirements for permit modifications or new permit applications.

         Is signed by the Project Manager, the Project Managerís supervisor, and the primary facility user(s)

         Is approved by the Associate Director-ESH&Q.

 

4.3              New and Modified Experiments at Halls A, B, and C

         Complete the experiment review process in accordance with ES&H Manual Chapter 3120 The CEBAF Experiment Review Process.

 

         Complete Experimental Safety Assessment Document (ESAD) for all proposed experiments.The Associate Director-ESH&Q participates in the final ESAD review and works with the experiment spokesperson to ensure that proper controls are developed for managing significant environmental aspects and impacts.

 

         Complete a Radiation Safety Assessment Document (RSAD) for all proposed.The Associate Director-ESH&Q participates in the final review, and works with the Radiation Control (RadCon) Department Head to ensure that proper controls are developed for managing significant environmental aspects and impacts.

 

         The experiment spokesperson informs everyone working on the experiment of ESAD and RSAD requirements to ensure that they are followed.

 

4.4              New and Modified Experiments at the Free Electron Laser (FEL)

         Complete the requirements for the FEL experiment review process in accordance with ES&H Manual Chapter 3130 FEL Experiment Safety Review Process.

 

         Complete the requirements of the RSAD for all proposed experiments that have radiological.The industrial hygienist works with the RadCon Department Head and the Lead Scientist to prepare the RSAD, and ensures that proper controls are developed for managing significant environmental aspects and impacts.It is important to note that a small number of FEL experiments will have radiological aspects.

 

         The FEL ESAF (and RSAD if required) is approved by the FEL Facility Manager, the Jefferson Lab Laser Safety Officer (who also serves as the industrial hygienist) and the Laser System Supervisor.If the experiment has radiological aspects, the RadCon Department Head signs and approves both the FEL ESAF and RSAD.

 

         The industrial hygienist maintains record copies of all FEL reviews and makes them available on the web.

 

         The Lead Scientist and FEL Facility Manager notify everyone working on the experiment of the FEL ESAF (and RSAD if applicable) requirements to ensure that they are followed.

 

5.0            References

 

ES&H Manual

Chapter 3120 The CEBAF Experiment Review Process

Chapter 3130 FEL Experiment Safety Review Process

Chapter 8012 Project/Activity/Experimental Environmental Review

 

 

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

APPROVAL DATE

REVIEW REQUIRED DATE

REV.

Page

1 of 6

 

 

ESH&Q Division

Williams Rainey

12/22/09

12/22/12

0

 

This document is controlled as an on line file.It may be printed but the print copy is not a controlled document.It is the userís responsibility to ensure that the document is the same revision as the current on line file.This copy was printed on 6/4/2013.