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8030
Appendix T5 Oil-Spill
Prevention, Control, and Countermeasures |
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1.0
Introduction
Jefferson Lab
takes seriously its responsibility to maintain high standards in protecting the
environment from contamination by oil products and oily wastes.
This chapter
focuses on oil issues addressed in Jefferson Lab’s Spill
Prevention, Control, and Countermeasure (SPCC) Plan (SPCC Plan) – a
separate controlled document maintained by the SPCC Coordinator.
The SPCC Plan expresses the Laboratory's commitment to address all oil-related issues including:
·
prevention of environmental
contamination
·
appropriate actions to take
to stop or control leaks
·
actions to take to clean up
after leaks and prevent them from occurring again
Under the Jefferson Lab’s
Environmental Management System (EMS), some of the environmental aspects
that are addressed are:
·
Spills
o oily water spills
o oil spills
o transformer oil spill
o oil compressor leak
2.0
Hazard Avoidance
If you see a ‘sheen’ on water in a storm water channel or pond, evidence of oil leakage, or a spill where oil is on the ground, immediately call x5822 to start the on-site notification chain.
If you work with systems or equipment that use oil:
If you use a diesel forklift:
NOTE: Quick action in the event of a spill will minimize contamination. Immediately use the containment and clean-up measures available to you. Don’t hesitate to call for help at x5822. |
3.0
Responsibilities
3.1
Everyone at
Jefferson Lab
·
Be alert for oil or
fuel spills in your work area.
·
Call x5822 immediately
upon discovering an oil sheen, spill, or unplanned release
o
on the ground –
anywhere
o
in or on a surface
water body
o
at or near a floor or
storm drain
o
inside buildings
o
anywhere, even if
captured in secondary containment
3.2
Everyone who
works with oil
·
Be aware of potential
oil contamination problems in your work area and how to contact the appropriate
people to address or resolve any concerns.
·
Prior to performing
equipment installation or maintenance, or prior to handling and transporting
any oil, ensure that all spill prevention and control measures are in effect to
prevent the spread of any potential spillage.
·
Immediately report
problems with equipment or procedures to your supervisor.
·
Be familiar with
oil-related SOPs and the special response procedures for your work area in the
event of an oil spill.
·
Recommend improved
methods to prevent oil spills and leaks in your work area.
3.3
Supervisor/Subcontracting
Officer’s Technical Representative (SOTRs)
·
Provide containment
pallets or suitable secondary containment for all oil containers with
five-gallon or more capacity.
·
Designate in SOPs the
locations of all outdoor oil or fuel transfer operations and major indoor
transfers.
·
Minimize oil use and
consider spill prevention and containment during the planning stage for new
processes or jobs.
·
Provide oversight of
oil-containing equipment installation and maintenance subcontracts.
·
Consult with ESH&Q
staff during the planning stage to identify oil control measures and to resolve
issues concerning placement, secondary containment, and other control measures
for new or relocated equipment.
·
Instruct personnel in
the operation and maintenance of equipment.
·
Instruct personnel as
to the appropriate actions steps to take to address a spill or release
including same day completion of the Spill/Release Report Form found in ES&H Manual
Chapter 5200 Appendix T1
Incident/Notable Event/Injury Investigation and Causal Analysis Worksheet.
· Ensure all necessary handling, storage, maintenance, and disposal of oil or oil-containing equipment is performed in a manner that maximizes spill prevention.
· Perform and document proper maintenance and inspections of all equipment containing oil. Provide inspection records to SPCC Coordinator upon request.
· Oversee and coordinate with ESH&Q Division staff the collection and disposal of any used oil.
· If there are changes or revisions to the SPCC Plan, implement stated actions within six months of notice.
· Oversee clean-up contractor activities to assure work performed meets regulatory requirements.
· Prepare, review, and implement SOPs for all petroleum or fuel transfer operations.
· Ensure all personnel or subcontractors involved in petroleum use, storage, or handling receive documented SPCC training.
· Ensure that labeling on all oil-containing drums and tanks in your area is legible and written in permanent marker.
· Provide a completed Spill Report Form the same day as any oil released. (See ES&H Manual Chapter 5200 Appendix T1 Incident/Notable Event/Injury Investigation and Causal Analysis Worksheet) Perform any identified follow-up actions. (Redundant)
· Prepare a Notable Event for any oil product spill that meets identified criteria. Division Environmental, Safety, Health, and Quality (ESH&Q) staff will assist.
· Provide guidance to subcontractors to develop procedures to address SPCC concerns to be included with their safety plan. ESH&Q Division staff are available if needed.
· For Transformers: use Appendix EPS 32-T1 SPCC Inspection Checklist to perform and document
o
monthly visual inspections of each transformer with secondary
containment.
o
twice monthly visual inspections of each spare transformer and
each transformer without secondary containment.
3.4
Division
ESH&Q staff
Assist Supervisors:
·
in reviewing plans for incorporating new equipment into an
existing or new structure or relocating or altering existing equipment.
·
in developing appropriate safety and inspection precautions
and procedures to address oil-containing structures or devices in their work
area.
·
with completion of Incident Report and incident investigations
after any spill.
·
with preparation of a Notable Event for any oil product spill
that exceeds 5 gallons OR violates other criteria as noted in this chapter.
3.5
ESH&Q
Division Staff
·
Manage the Jefferson
Lab used-oil management program in coordination with Physics and Administration
Division management. Develop and
implement programs that ensure all used oil is disposed of under the direction
of the Accelerator Division ESH&Q staff.
·
Ensure that the Used
Oil Shed (UOS) and its contents are maintained in compliance with regulations.
·
Maintain used oil
collection, consolidation in the UOS, and the disposal program.
·
Provide assistance in
sampling soil and/or water to aid in problem identification and to verify a
completed cleanup.
·
Monitor used-oil
recycler transfer operations.
·
Maintain inventory of
spill containment equipment and absorbent materials and replenish as necessary.
·
Monitor transporters
and disposal or reclamation firms for regulatory and contractual compliance on
an 18 to 24 month schedule.
3.6
Facilities
Management Director
·
Maintain sluice gates
as provided in the SOP
·
Assist Supervisors
with control and containment of any large spills or any spill which extends
beyond the confines of a building.
·
Coordinate
arrangements for emergency cleanup, contracting cleanup as needed.
3.7
SPCC
Coordinator
·
Maintain and update
the SPCC Plan and other necessary documentation.
·
Ensure that reviews of
the SPCC Plan are performed every five years as
identified in the Plan and updated accordingly.
Secure professional engineer recertification when amended.
·
Upon request, assist
Supervisors in the oversight of oil-containing equipment installation and
maintenance to ensure compliance.
·
Oversee SPCC training
program, including identification of training requirements.
·
Review and maintain
spill response procedures for Jefferson Lab.
·
Assist Facility
Manager to determine if oil spill events meet Department of Energy (DOE)
Occurrence Reporting requirements, ES&H Manual Chapter 5300 Occurrence Reporting, and notify Facility Manager.
3.8
ESH&Q
Reporting Manager
·
Transmit any
amendments to the SPCC Plan resulting
from a spill to the Environmental
Protection Agency (EPA) through the Thomas Jefferson Site Office (TJSO), as
required.
·
Maintain official file
of incident reports including those from spill events and Notable Event
reports.
·
Maintain a record copy
of the SPCC
Plan and have it available for EPA review.
4.0
Qualifications
Individuals who work with
oil having an initial risk code ≥ 2 must be trained to anticipate,
prevent, and mitigate spills. The
objective of the training program is to reduce the likelihood and impact of oil
spills.
4.1
Training
·
All employees and
subcontractors shall receive basic oil-spill response information as identified
in 40 CFR 112 during their Jefferson Lab ESH&Q Orientation, including
designated contacts in the event of an oil spill.
·
Supervisor will provide
general SPCC Plan Training to all staff involved with
oil handling or management and annual refreshers thereafter.
·
Local supervisors
shall provide SOP-based job-specific training on oil spill prevention and
control measures.
·
Personnel who are involved in the use or transport of oil or oil
products, including their line managers, shall receive general and job-specific
SPCC training. An additional briefing
shall be given, as needed, to maintain a good working knowledge of this
program.
·
ESH&Q staff involved
with oil handling shall complete the 8-hour biennial First Responder
training. [The refresher course can be
taken on-line at the Safety Lab.]
· Forklift operators moving oil products or oily-waste materials must have a current Forklift Operator’s Certificate and have completed the 8-hour First Responder Training. A biennial refresher is required.
5.0
Site Program
The SPCC Plan
presents a picture of the oil and petroleum product program on the Jefferson
Lab site.
Oil contaminated with hazardous waste is handled according
to procedures for hazardous waste, EPS-61
Hazardous Waste Management.
Oil contaminated with activated water, such as from a
cooling water pump, should be turned over to Radiation
Control Group (RadCon) for proper management and
disposal.
Site-specific events that likely require external immediate
notifications include:
Notify on-site responders at x5822. The Facility Manager (876-1750) evaluates the
situation to verify the presence of a sheen, a
reportable discharge, or a spill event. External notifications is carried out as described in ES&H Manual Chapter 5300 Occurrence Reporting or under Appendix
EPS 50-T1 Spill and Release Reporting Requirements.
Non-oil, hazardous substances, and other potential environmental pollutants found at Jefferson Lab (located mostly in the EEL and Test Lab buildings). Unnecessary, are addressed in ES&H Manual Chapter 8050 Environmentally Harmful Materials. The procedures for preventing spills of these materials are addressed in ES&H Manual Chapter 6610 Chemical Hygiene Program.
5.1
The SPCC Plan addresses (redundant content)
5.1.1
Responsible
staff
The SPCC Plan
contains a list of staff who are responsible for
program implementation.
5.1.2 Key roles for Supervisor support
Refer to the Responsibilities section of this chapter for specific SPCC-related roles of Jefferson Lab staff. |
Oil spill prevention is the main
focus of this program. The general program
is presented here and in the SPCC Plan, while
specific practices are detailed in SOPs.
Spill control (immediate
containment) and countermeasures (to clean up and prevent a recurrence) are the
responsibility of Supervisor. After
identifying a spill/release, the Supervisor will use the criteria identified
later in this chapter (Spill Report and Event
section) to determine documentation requirements.
·
Spill response
procedures as well as the notification forms are located in ES&H Manual Chapter
6610 Appendix T7 Clean-up of Chemical
Spills Procedure and
ES&H Manual
Chapter 5200 Appendix T1
Incident/Notable Event/Injury Investigation and Causal Analysis Worksheet.
·
If a Notable Event
Worksheet is determined to be necessary, Supervisor, with assistance from
ESH&Q staff, will complete and distribute the notable event within two
weeks.
The Facilities Management
Director is available, at the request of Supervisor, to coordinate containment
and cleanup activities for any spills that encounter the ground or any surface
water.
ESH&Q Division Industrial
Hygiene staff support Supervisor in collecting soil and water samples to assure
adequate spill cleanup.
The SPCC Coordinator is
available to assist Supervisor to carry out the measures outlined in the
program.
ESH&Q Division staff arrange collection of all used oil, which is accepted
at the Used Oil Storage Shed (UOS).
Used-oil recycler transfer operations are also monitored by Accelerator
ESH&Q staff.
Supervisor oversees all
deliveries and/or pickups by petroleum product vendors.
5.1.3
Spill
prevention methods
·
During the planning
stage, the line manager and ESH&Q staff address new or relocated equipment
issues concerning placement, secondary containment, and other control issues.
·
Supervisors, with
ESH&Q staff coordination, review sitings of any new oil-containing
equipment for proximity to floor drains or surface discharge to minimize
potential environmental impacts. If
unusual maintenance is required, appropriate mitigating actions will be taken
prior to start of work.
·
Facility personnel are
trained to ensure that:
o
oil containment
trenches are functioning around oil-filled transformers
o
signs of weakness are noted and repaired (including anything
that holds or carries fluids, and any additional support structures).
o
transformers are
maintained on their pad only
o subcontractors provide containment when maintaining a transformer without containment trenches
·
Mechanical equipment and oil storage containers with the potential
to leak or spill oil are secondarily contained and positioned away from floor
and storm drains.
·
Transformers
o
Ground level transformers must be equipped with a direct-reading
oil-level gauge.
o
Transformers must be installed on a concrete pad with built-in
secondary containment. If
vegetable-based oils are used, then alternate approved containment measures
must be installed as well.
o
Visual inspections of each transformer are performed and
documented at least monthly by the responsible line manager or designee using
an SOP that uses the checklist provided in Appendix EPS
32-T1 SPCC Inspection Checklist for
guidance. Inspections of spare transformers and those without secondary
containment are performed twice monthly.
o The written inspection record is provided to the SPCC Coordinator annually.
NOTE: The checklist in the appendix provides a suggested format for equipment inspections. A different form can be used but the items noted must be addressed to the extent that they apply to a particular device |
·
Inspections are performed per SOPs. Inspection records for other oil-containing
equipment are provided to the SPCC Coordinator upon request. A deficiency report should also be provided
annually.
· Sorbent material shall be prepositioned in areas with mechanical equipment.
·
Bulk used-oil or any
outdoor oil or fuel transfer must not be performed during bad weather.
·
Adequate secondary
containment must be provided for any mobile or stationary oil container stored
outside.
·
Pressure test transfer
lines and hoses identified for use in high-pressure applications at least
annually following a written inspection procedure. Record on an inspection checklist, such as
the one found in Appendix EPS
32-T1 SPCC Inspection Checklist, details
of an inspection.
·
Identify exit routes
for oil spills and ensure they are sealed prior to installation of
oil-containing equipment or drums.
· Do not fill equipment to more than 90% of capacity unless noted otherwise in the SOP for that piece of equipment.
5.1.4
Spill control
practices
·
All floor drains are
plugged in areas with significant potential for oil spills or leaks.
·
All used-oil
collection sites that cannot be located away from drains must be secondarily
contained with curbing or other feasible means.
·
Seal exit routes when
no other methods are feasible to prevent spills from leaving the local area:
o
provide temporary
seals on floor drains around oil-containing equipment
o
place a sealed cover
at any storm drain in the vicinity of an oil or fuel transfer operation
·
Permanent oil-skimming
sluice gates shall be in place at the two main storm water channels near the
site boundary to prevent oil contamination from leaving the site. These gates are operated twice a year to
verify operability.
·
Transformers
o
Transformer
containment sumps shall provide adequate volume to hold at least 125% of the
contents of the largest transformer in the area. (All but six Jefferson Lab transformers have
oil-containment trenches around them.) Transformers
using vegetable-based oils shall use spill socks or other measures for
containment.
o
Sump pumps are used to
keep water pumped out of the trenches.
The pumps shall be equipped with safety switches to prevent them from
operating when the transformer oil level is low or when the transformer tank
ruptures.
o
Sump pumps shall be
inspected at least monthly during the associated transformer inspection to
ensure proper functioning.
5.1.5
Spill
countermeasures
·
Absorbent materials,
such as loose sand, shall be stored at convenient locations on-site for oil
spill countermeasures.
5.1.6
Response procedures for an oil spill or release
Response procedures and other
notification requirements are provided in ES&H Manual Chapter
6610 Appendix T7 Clean-up of Chemical
Spills Procedure.
Division-specific SOPs address
special conditions and responses that apply in certain work areas. These are beyond the scope of this chapter.
5.1.7
Spill Report
and Notable Event preparation
If the oil spill meets any of
the following criteria, then a Spill/Release Report must be completed by the
responsible line manager the same day the event is identified or the following
day.
·
> 1 gallon
anywhere, or
·
any amount outside a building, or
·
any contact with a floor drain or sink drain
The form is provided in ES&H Manual Chapter 5200 Appendix T1 Incident/Notable Event/Injury Investigation and Causal Analysis Worksheet.
In addition, if the oil spill
meets any of these criteria, then a Notable Event Worksheet (See ES&H
Manual Chapter 5300 Appendix T3
Notable Event and Notification Procedure), shall be prepared by
Supervisor with the assistance of ESH&Q staff.
·
> 5 gallons
anywhere, or
·
any contact with ground, or
·
any contact with surface water or storm drain, or
·
any contact with floor drain or sink drain
Provide a copy of the Notable
Event Worksheet to the Division Safety Officer, the SPCC Coordinator, and the
division’s Associate Director.
5.1.8
The Notable
Event process includes:
5.1.9
Sharing lessons
learned
After Supervisor consults with division ESH&Q staff and the SPCC Coordinator, the Supervisor should conduct a briefing on lessons learned for all involved and a memorandum to concerned staff should be issued. This information will be shared with the SPCC Coordinator who will assist with incorporation into the site program.
6.0
Applicable Permits, Reports, and Regulatory Guidance
Document |
Master
Record |
Location |
Maintenance
Management Program |
Facilities
Management |
Support
Service Center (Bldg. 28), Room 56 |
Jefferson
Lab Spill Prevention, Control, and Countermeasure Plan |
ESH&Q
Division (See Appendix
EPS 32-R2 SPCC Plan Distribution List for all locations) |
Support
Service Center (Bldg. 28), Room 51 ARC
(Bldg. 001), Room 602-8 |
Applicable
sections of the Dominion Virginia Power SPCC Plan |
SPCC
Coordinator |
ARC
(Bldg. 001), Room 602-8 |
40 CFR
110 Discharge of Oil 40 CFR
112 Oil Pollution Prevention |
SPCC
Coordinator |
ARC
(Bldg. 001) , Room 602-8 |
7.0
References
Appendix EPS 32-T1 SPCC Inspection Checklist
Appendix EPS 32-R1 SPCC Regulatory Requirements
Appendix
EPS 32-R2 SPCC Plan Distribution List
8.0
Revision
Summary
Revision 0.1 – 03/30/11 – Updated to remove reference to Chemical
Assistance Team.
|
ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW
REQUIRED DATE |
REV. |
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|
ESH&Q Division |
05/30/06 |
05/30/12 |
0.1 |
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