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ES&H
Manual Radiation Control Supplement |
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Part 2 Employee Records |
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Efforts shall be made
to obtain records of prior years occupational internal
and external
exposure. Records obtained which
detail an employee’s
pre-employment and employment history and the associated radiation dose shall be
maintained. Where practical, the
association between the radiation dose and job
function should be preserved for trending purposes and future worker health
studies. The following information shall
be maintained:
721-01)
Previous work history detailing radiological work assignments and
yearly doses
at other facilities, to the extent practical.
721-02)
In the absence of formal records of previous occupational exposure
during the year, a written estimate signed by the individual may be accepted.
721-03) Nuclear Regulatory Commission Form 4 or equivalent that documents previous occupational radiation doses.
722
Personnel Radiological
Records
722-01)
Records shall be maintained to document doses received
by all individuals for whom monitoring
was required pursuant to Chapter 2, Part 1
and to document doses
received during planned special exposures,
unplanned doses
exceeding the monitoring
thresholds of Chapter
2, Part 1, and authorized emergency exposures.
722-02)
The results of individual external
and internal
dose monitoring
that is performed, but not required by Chapter 2, Part 1,
shall be recorded. Recording of the
non-uniform shallow
dose equivalent to the skin is not required if the dose is less
than 2 percent of the limit specified for the skin at Table 2-1B.
722-03)
Radiation
dose records
shall contain information sufficient to identify each person, including social
security or employee
number.
722-04)
Routine and special records related to radiation doses shall be
retained for each person monitored. This
shall include records of zero dose. Procedures, data and supporting information
needed to reconfirm a person’s dose at a later
date should be maintained. Documentation
of all occupational exposure
received during the current year shall be obtained when demonstrating
compliance with limits in Articles
212 through 217 and Tables 2-1A
and 2-1B.
722-05)
The individual monitoring
records shall include the following quantities for external
dose received during the year:
a)
The effective
dose equivalent from external sources of radiation
(deep dose
equivalent may be used as effective
dose equivalent for external
exposure);
b)
The lens of the eye dose
equivalent;
c)
The shallow
dose equivalent to the skin;
d)
The shallow
dose equivalent to the extremities;
e)
Evaluations resulting from anomalous dose results
such as unexpected high or low doses;
f)
Dose
reconstructions from lost or damaged dosimeters,
or for non-badged workers;
g)
Include the
dose
equivalent to the embryo/fetus
of a declared
pregnant worker.
722-06)
The individual monitoring
records shall include the following quantities for internal
dose resulting from intakes received during the year:
a)
Committed effective
dose equivalent;
b)
Committed dose equivalent
to any organ of tissue of concern;
c)
Estimated intake and identity of radionuclides.
722-07)
The individual monitoring
records shall include the following quantities for the summation of the external
and internal
dose:
a)
The total effective
dose equivalent in a year;
b)
The sum of the deep dose
equivalent from external
exposures and the committed dose equivalent
to that organ or tissue for any organ or tissue assigned an internal
dose during the year;
c)
The cumulative total effective
dose equivalent received from external and internal sources while employed
at the site or facility, since January 1, 1989.
722-08)
Counseling of individual persons about radiological concerns
should be documented and this documentation
retained.
722-09)
Records of authorization to exceed Administrative
Control Levels shall be retained.
723
Other Personnel Radiological
Records
723-01)
The complete records of radiological incidents and occurrences
involving personnel dose shall be
retained.
723-02)
Records of employee
radiological safety concerns that have been formally investigated and
documented shall be maintained.
723-03)
Written declarations
of pregnancy, including the estimated date of conception, and revocations of
declarations of pregnancy shall be maintained.
Records indicating that the pregnancy has concluded should also be
maintained.
724
Medical Records
724-01)
Medical evaluations performed in support of the radiological
program shall be documented.
724-02)
Records of non-occupational radiation doses, such as
therapeutic or large amounts of diagnostic radiation doses for
medical purposes should be maintained when made available by the employee.
725
Radiological Training and
Qualification Records
725-01)
Records of training and qualification in radiological control
shall be maintained to demonstrate that a person received appropriate
information to perform the work assignment in a safe manner and to document
compliance with Chapter 6,
Parts 1 through 4. Qualification
standard records shall be retained for on-the-job and practical factor training
as well as for formal classroom training.
725-02)
Formal records of training and qualification should be readily
available to first-line supervision and management of involved personnel to aid
in making work assignments.
725-03)
Personnel training records shall be controlled and retained to
meet the requirements of 10
CFR 835.704. At a minimum, these
records shall include the following:
a)
Course title
b)
Attendance sheets (or electronic record) with instructor’s name
c)
Employee’s
name, identification number and signature
d)
Date of training
e)
Verification document or record confirming satisfaction of the
training requirement
f)
Documentation
related to exceptions for training requirements and extensions of
qualification.
725-04)
Records shall be retained for the following types of training:
a)
General
Employee Radiological Training
b)
Radiological Worker Training
c)
Radiation Control Technologist Training
d)
Periodic retraining
e)
Orientation and training of visitors
f)
Training of emergency
response personnel performed by the Radiation
Control Group.
725-05)
The following instructional materials shall be maintained:
a)
Instructor’s manuals, course content, or lesson plans containing
topical outlines, revisions, and approval date.
b)
Video and audio instructional materials, including the dates and
lessons for which they were used.
c)
Handouts or other materials retained with the master copy of the
course.
When gaps in the dosimetry records occur or it is necessary to
make adjustments to recorded exposures,
an exposure
investigation shall be performed to estimate the missing exposure or
to document the reasons for the adjustment.
The exposure
investigation form is placed into the person’s individual monitoring
record in order to maintain an accurate and complete radiation exposure
history.
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ISSUING
AUTHORITY |
CHAPTER
AUTHOR |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
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RadCon Dept |
January 2004 |
January 2004 |
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3 |
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