ES&H Manual Fire Protection Supplement

1.0 Purpose

To provide a method of mitigating the exposure to a potentially catastrophic fire loss when a fire protection system, or portion of a system, is impaired and out of service. This impairment procedure ensures that proper notification is given, hazards are controlled, and repairs are expedited.

2.0 Scope

Impairment procedures are implemented each time a fire detection system or a fire suppression system is partially or fully out of service. Impairment procedures at Jefferson Lab are accomplished using one of two methods as described below:

· Preplanned Impairment Program – fire protection system impairments that occur during normal business hours to accomplish inspection, testing, and maintenance activities and minor alterations to alarm or suppression systems.

· Emergency Impairments and Extended Preplanned Impairments - fire protection system impairments that become necessary through equipment malfunction or breakage or planned major alterations to alarm or suppression systems that will extend past normal business hours.

3.0 Responsibilities

3.1 Fire Protection Engineer (FPE)

· Act as the Impairment Coordinator for all fire protection impairments.

3.2 Fire Watch

· A fire watch consists of trained personnel who continuously patrol the affected area. Ready access to fire extinguishers and the ability to promptly notify the fire department are important items to consider. During the patrol of the area, the fire watch is only looking for fire, but making sure that the other fire protection features of the building such as egress routes and alarm systems are available and functioning properly.

4.0 Process Steps

4.1 General Impairment Requirements

Fire protection impairments require planning and extensive notification efforts prior to the impairment activity. The occupants of the affected structure and those responsible for emergency response must be prepared to accommodate an impairment.

4.1.1 The Impairment Coordinator ensures the notification efforts are accomplished and leads the planning effort to minimize the time a fire protection system is unavailable to perform the designed function.

Planning an impairment must include the following considerations:

· necessary tools,

· necessary replacement parts,

· manufacturer’s instruction manual,

· technician to accomplish the required work,

· proper level of training for the technician to access the space,

· coordination of support trades as needed,

· temporary fire protection or termination of hazardous operations as needed, and

· back-up plan in the event of an unsuccessful repair attempt.

4.2 Preplanned Impairment Program

4.2.1 Fire Protection System Testing & Maintenance on the Accelerator Site

Impairments of the fire alarm or fire suppression systems of the beam enclosure or experimental halls are not to be scheduled during beam delivery.

· Work in the following areas must be reviewed and approved by the local work coordinator:

o FEL – Richard Walker (584-7273)

o Hall A – Ed Folts (584-7857)

o Hall B – Doug Tilles (584-7566)

o Hall C – Walter Kellner (584-5512)

o Accelerator Tunnel – Steve Suhring (584-7670)

· At the direction of the work control coordinator an Atlis or similar work control document is prepared detailing the planned testing or maintenance activity. A fire suppression system impairment requires an area specific work control document.

o Fire alarm testing activity is scheduled so as not to interfere with other planned activity in the area and may not require an area specific work control document (Atlis or equal).

· Complete the information required on the Pre-Planned Impairment Form. This form is completed each day that testing and maintenance activities are performed. The form is specific to the immediate areas involved in the test. A separate form is written for each affected Fire Alarm Control Panel (FACP) area or building.

· On the back of the Pre-Planned Impairment Form, use a HI‑Lite type marker to circle the area, building numbers, and names that are included in the testing area.

· After completing all of the information make four photo copies of the above form.

· Insert one copy in each of four magnetic document holders provided by the Subcontracting Officer’s Technical Representative (SOTR). Deliver one document holder to each of the following locations:

o Facilities Management Department administrative office in Support Service Center Room 53;

o Security Post 2, Main Gate, Building 60;

o Accelerator Operations Crew Chief in the MCC, Building 85; and

o Front cover of the FACP involved in the testing or maintenance activities.

4.2.2 Fire Protection System Testing & Maintenance in the Campus Buildings

· Work in the Test Lab is reviewed and approved by the Building Manager, Bob Bennett (or Derrick Dail (pager 584-5071) as an alternate contact).

· Complete the information required on the Pre-Planned Impairment Form. This form is completed each day that testing and maintenance activities are performed. The form is specific to the immediate areas involved in the test. A separate form is written for each affected Fire Alarm Control Panel (FACP) area or building.

· On the back of the Pre-Planned Impairment Form, use a HI‑Lite type marker to circle the area, building numbers, and names that are included in the testing area.

· After completing all the information make three photo copies of the above form.

· Insert one copy in each of three magnetic document holders provided by the SOTR. Deliver one document holder to each of the following locations:

o Facilities Management Department administrative office in Support Service Center Room 53;

o Security Post 2, Main Gate, Building 60; and

o Front cover of the FACP involved in the testing or maintenance activities.

4.3 Emergency Impairments and Extended Preplanned Impairments

4.3.1 An emergency impairment may occur as a result of a failed component of a FACP that warrants immediate repair; or a damaged sprinkler pipe. Every emergency impairment is immediately evaluated and the temporary mitigation measures immediately implemented. An evaluation is made by the Fire Protection Engineer and the affected Division Safety Officer will result in the most expeditious dissemination of information and response to implement temporary measures.

4.3.2 A Temporary Operational Safety Procedure (TOSP) is used to establish the need for temporary fire protection, termination of hazardous operations, and frequency of inspections in the areas involved. All work possible is done in advance to minimize the length of the impairment.

· Emergency and extended impairments will usually involve fire watch patrols. The contract security force is the first choice for fire watch personnel. The Impairment Coordinator makes arrangements to augment the on-duty security staff to accomplish the scope of the fire watch that is determined necessary for a particular impairment.

4.4 Restoring Systems to Service

At the conclusion of an impairment, the Impairment Coordinator ensures the following actions have been accomplished:

· Necessary inspections and tests have been conducted to verify that affected systems are operational.

· After completion and restoration of automatic sprinkler protection, a 2‑inch drain test is performed on the downstream side of each valve that was closed. This test is very important as the final check to ensure that all control valves have been left in the wide-open position.

· The Building Manager and or Work Coordinator are advised that protection is restored.

· The impairment notices and tag are removed.

5.0 References

· NFPA 25 Water-Based Fire Protection System Handbook

· FM Global Property Loss Prevention Data Sheets 2-81 FIRE PROTECTION SYSTEM INSPECTION, TESTING AND MAINTENANCE AND OTHER FIRE LOSS PREVENTION INSPECTIONS

ISSUING AUTHORITY	CHAPTER AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
Fire Protection Dept	Dave Kausch	09/28/09	09/28/09	09/28/12	0

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 9/30/2009.