Jefferson Lab > ESH&Q
Privacy and Security Notice
ES&H Manual
Chapter 6900 Fire Protection Program

Purpose
Jefferson Lab maintains its fire protection and fire suppression systems and capabilities to minimize losses from fire and related hazards consistent with highly protected risk (HPR) [1] status in private industry. This fire protection program provides the procedures used to implement this commitment by incorporating fire safety into facility planning, operations, and maintenance activities, and work processes.

The objectives of this fire protection program are:
  • Minimize the likelihood of occurrence of a fire related event;
  • Minimize the consequence of a fire related event affecting the public, workers, environment, property and missions;
  • Provide a level of safety protection consistent with “highly protected risk” class of industrial risks;
  • Meet or exceed the requirements of DOE Order 420.1C Facility Safety; DOE-STD-1066-2012 Fire Protection using a graded approach for a non-nuclear facility and for leased facilities; and related DOE directives added through the O&M contracting process.
This program applies to everyone at Jefferson Lab and is reviewed in accordance with requirements outlined in ES&H Manual Chapter 1300 Content Review Process.

Policy Statement: Every member of the Jefferson Science Associates (JSA) staff is dedicated to the safe operation of the Thomas Jefferson National Accelerator Facility (TJNAF). Sub-contractors operating on the TJNAF property are required through contract commitments to adhere to the same safety and fire protection standards as the JSA staff.

This program satisfies the requirements of DOE Order 420.1C; related DOE directives; and other applicable Federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.

Scope
This document details the responsibilities and qualifications of personnel associated with Jefferson Lab’s Fire Protection Program and provides a summary of documents and elements that collectively comprise the fire protection program.

Specific procedures, required to be performed by trained individuals, can be found within the Fire Protection Supplement. The program, taken in its entirety, effectively reduces the risk of fire to an acceptable level. ES&H Manual Fire Protection Supplement. The program, taken in its entirety, effectively reduces the risk of fire to an acceptable level.

Appendices:

T1 Fire Protection: Hot Work Permit – Instructions
ES&H Manual Chapter 6900 Appendix T1 Fire Protection: Hot Work Permit – Instructions provides instruction for completing, authorizing, and approving a Hot Work Permit at Jefferson Lab.

Responsibilities:
Management authority may be delegated at the discretion of the responsible manager.

Everyone at Jefferson Lab
  • Monitor areas for fire safety. Call Facilities Management (ext. 7400) regarding problems with fire protection systems.
  • Provide information about unresolved fire safety problems to the Fire Protection Engineer.
Supervisors and Managers
  • Ensure buildings are used in a manner consistent with their design and intended occupancy.
  • Contact the Fire Protection Engineer before implementing change of use strategies.
Subcontracting Officer’s Technical Representative (SOTR)
  • Submit subcontractor training and qualification documentation to the Fire Protection Engineer for approval prior to inspection, testing, maintenance, or installation of fire protection equipment and systems.
  • Be familiar with the Jefferson Lab Hot Work Permit requirements. (Sub-contractors are required to comply with these requirements.)
Building Managers and Safety Wardens
  • Monitor areas for fire safety as part of regular inspections.
Security Personnel
  • Monitor fire protection systems at the central location in the accelerator-site guard station.
  • Respond to fire alarm activations in accordance with established procedures outlined within the Security Plan.
  • Monitor areas for physical fire safety during roving patrols (contact the Fire Protection Engineer regarding deficiencies).
JSA Fire Protection Manager
  • Perform authority having jurisdiction (AHJ) authorities which are not inherently Federal functions for fire protection in accordance with the current Fire Protection Program Requirements and Delegation of Authority letter, dated June 19, 2013.
  • Prepare design specifications and other technical drawings.
  • Ensure the fire protection program is reviewed, assessed, and implemented in accordance with DOE Order 420.1C and related DOE directives.
  • Approve fire-protection designs for construction, maintenance, and process or building modification in accordance with ES&H Manual Chapter 3110 Facility Design and Modification Review.
Fire Protection Engineer (FPE)
  • Act as the authority having jurisdiction (AHJ) for fire protection in accordance with AHJ Letter.
  • Serve as Subject Matter Expert (SME) for the fire-protection systems and associated components.
  • Prepare, implement, and maintain the fire protection program procedure documents.
  • Perform fire protection facility assessments.
  • Monitor the status of the fire protection systems during normal operations, inspection, testing, and maintenance.
  • Maintain complete inspection, testing, and maintenance records, documenting any changes to record drawings.
  • Develop, monitor, and implement interim protection strategy procedures when necessary.
  • Serve as the Subcontracting Officer’s Technical Representative (SOTR) for all fire-protection-system work activities.
  • Prepare design specifications and other technical drawings.
  • Determine training and qualification requirements of individuals prior to performance of work associated with this fire protection equipment.
  • Ensure the fire protection program is reviewed, assessed, and implemented in accordance with DOE Order 420.1C.
  • Approve fire-protection designs for construction, maintenance, and process or building modification in accordance with ES&H Manual Chapter 3110 Facility Design and Modification Review.
  • Coordinate fire assessments and provides information to affected work groups.
  • Review subcontract documents for fire-protection systems maintenance and modifications, and other quality-assurance activities.
  • Coordinate interdisciplinary work, including temporary system impairments.
  • Restrict access into an area after a fire until qualified and authorized investigators assume responsibility.
Newport News Fire Department
    The City of Newport News Fire Department by written agreement (Letter of Understanding) provides Jefferson Lab with emergency services, consisting of professional firefighting, hazardous materials, technical rescue, and emergency medical services. The closest station is Fire Station Number 6 which is 1.3 miles from the site, with normal response time of five minutes. (See also Emergency Management Plan.)

Document Control:
  • ISSUING AUTHORITY:   ESH&Q Division
    TECHNICAL POINT-OF-CONTACT:  Tim Minga
    APPROVAL DATE:   09/22/09
    REVIEW REQUIRED DATE:  09/17/16
    REVISION SUMMARY
      REVISION 1.0 - 09/17/13:  Added Policy Statement; clarified Purpose; added JSA Fire Protection Manager to Responsibilities per DKausch.
[1] Insurance industry term for the highest quality risk mitigation where both the frequency and the severity of a loss has been addressed by measures such as installation of fire and smoke alarms, water hydrants, and sprinkler systems. Highly protected risks enjoy a low premium rate.

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