A number of JLab employees, users, and subcontractors do not have an Individual Training Plan (ITP), which is required by the Lab's Environmental, Health & Safety (EH&S) Manual, Chapter 4200.

Effective August 1, all unescorted entry to guard- and security-system controlled areas will require the existence of an ITP and the completion (at a minimum) of the EH&S Orientation Course or its equivalent.

The Director's Council asks all supervisors, sponsors, and subcontracting officer's technical representatives (SOTRs) to make sure everyone they supervise has an ITP entered in the Computer Center's db1 Central Information System (CIS) by August 1, and that each person has (at a minimum) taken the EH&S Orientation Course or its equivalent.

The new building-access proximity card system the Lab begins using in September, will require all card users to have an ITP and have training records showing they've completed the EH&S Orientation Course requirement.

For Users who do not have an ITP, a default ITP will be entered, according to the User Liaison Office. The default for theoretical and Applied Research Center (ARC) users will be EH&S Orientation and General Employee Radiation Training (GERT). The default for experimental users will be EH&S Orientation, Radiation Worker I, and oxygen deficiency hazard (ODH) training.

All other missing ITPs need to be generated by supervisors, sponsors, or SOTRs. Division EH&S Officers are available to advise supervisors, sponsors or SOTRs on appropriate ITP contents. In addition to creating ITPs for individuals not having them, this is also a good time to review existing ITPs to make sure they are current.

Staff members employed prior to January 1, 1991, are considered to have experience equivalent to the EH&S Orientation Course.

Also, for people who require access to the site with sufficient notice to take the EH&S Orientation Course, certification by a person's supervisor, sponsor, or SOTR of an EH&S briefing will be accepted in lieu of having taken the EH&S Orientation Course and will be valid for 30 days.

In addition to the EH&S Orientation Course requirement, General Employee Radiation Training (GERT) will continue to be a minimum requirement for unescorted guard-controlled access to the accelerator area. Divisions will continue specifying access authorization for individuals for whom training requirements have been met; and current training in a higher-level course will continue to satisfy lower level requirements.

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Updated June 27, 2003