Want to schedule an event, activity or tour at the Lab? The first thing a staff member or user needs to do is get an event number from Sue Ewing, administrative assistant to JLab's chief scientist.

"All non-routine events and activities taking place anywhere on the Lab campus need an event number," Ewing said. "Call me before you do anything else. I can help you identify and avoid possible scheduling conflicts before they have the chance to cause you problems." As the event number coordinator, Ewing is responsible for maintaining the Lab's events calendar. Event numbers are needed for all internal and public events, including: seminars, conferences, colloquiums, tours, training sessions, non-routine meetings, science series presentations, special events and JAG activities.

Event numbers aren't needed for routine events like weekly meetings (i.e. the Director's Council meeting or Hall A staff meeting).

Event numbers were established to prevent scheduling conflicts and also to minimize or prevent scheduling events that could conflict with Department of Energy reviews or official visits.

To get an event number, call Ewing at ext. 6363 or e-mail her at ewing@jlab.org with the name of the event, date of event, location (building & room number), times, and the requester/scheduler's name and phone number. "As busy as the Lab's schedule is, getting an event number prevents conflicting events and helps keep everyone aware of what's going on at the Lab."

Seeing what's already on the Lab events calendar will become easier next month, according to Ewing. The calendar will be made available on a Lab Web page during October - allowing staff and users to check the calendar before calling or e-mailing Ewing to request their event number.

maintained by webmaster@jlab.org
Updated January 16, 2004