B. Identify EH&S Issues associated with the New Equipment, and with the Safety Envelope for beam operation in the hall, and fill in an EH&S Hazard Identification Check List. Helpful links include Hazard Indentification and Characterization and Hazard Identification Worksheet from the EH&S Manual.
C. Submit proposal to Jefferson Lab. Each proposal must include a filled-in EH&S Hazard Identification Check List and Beam Requirements List.
D. Preliminary review of technical aspects of the proposal by the Jefferson Lab Technical Advisory Committee (TAC).
E. Review of the Scientific merits of the proposal by the Jefferson Lab Program Advisory Committee (PAC).
F. Decision by the Director of Jefferson Lab to grant beam-time.
G. Jefferson Lab assigns a Liaison Physicist and an EH&S Coordinator (often the same individual) for the experiment.
B. Carry out a Safety analysis of the equipment design and write a Preliminary Safety Assessment Document (PESAD).
C. Review of PESAD by Jefferson Lab Experiment EH&S Review Committee (E2RC).
(Note that steps II.B and C are not required, but are highly recommended; they will help you avoid costly mistakes.)
D. Calculate and document Experiment Operating Envelope (EOE) for all combinations of beam conditions and target(s) planned. Identify SafetyIssues for EOE and incorporate mitigating measures as necessary into the detailed design of the equipment. Decommissioning plans for target and activated components must also be developed as appropriate. Write a formal Radiation Safety Assessment Document (RSAD) for the experiment that explicitly includes the calculations of the EOE and addresses the EH&S issues it raises.
(A Jefferson Lab Technical Note will provide a "cookbook" for calculation of the EOE and references to Jefferson Lab guidance for dealing with beam-related EH&S issues. Until this note has been prepared, contact R. Whitney of the Physics Division for assistance.)
E. Complete detailed design of the equipment.
F. Complete a final safety analysis of the equipment and write a formal Experiment Safety Assessment Document (ESAD). This document, which must include an assessment of all safety hazards and must explicitly reference the RSAD is nominally an update of the PESAD.
G. Review of the ESAD and RSAD by Jefferson Lab's E2RC.
(This review will generate the basic Experiment Installation Checklist, or EIC, identifying items and to be checked at installation prior to issuance of the Experiment Readiness Clearanc. Issues or concerns raised during the course of this or subsequent reviews will be entered onto the experiment's Issue/Concern Checklist, or ICC. )
H. Review of the RSAD by the Jefferson Lab Radiation Review Panel (CRRP) if the planned EOE exceeds the previous maximum for the Hall.
(This review may generate additional items for the EIC and/or ICC.)
B. Document the equipment and develop written operations procedures for its commissioning and use (to be referenced in the Conduct of Operations document).
C. Test individual elements of the equipment to verify performance and operations procedures.
(Note: the bulk of the experiment procedures will be in the form of an operations manual for the major experimental equipment that will be referenced by the COO.)
2. Review and approval of the COO by Jefferson Lab's TAC.
B. Equipment Installation:
(Note the ESAD for the equipment must be approved by the E2RC prior to installation of the new equipment. For complex systems this may be done in phases, with the installation of major subsystems following the review of the section of the ESAD that deals with that subsystem.)
2. Install target and any equipment necessary to ensure operation within the approved safety envelope.
(Note the RSAD for the experiment must be approved by the E2RC prior to the installation of the target.)
C. Pre-operation checkout of equipment installation and procedures by experiment collaboration. This serves to verify operability after installation and to review integration to the extent possible without the use of beam.
D. Jefferson Lab review of the safety of the installed equipment prior to its use.
(This review will be carried out by Division EH&S Personnel and the assigned Liaison Physicist, verifying conformance to the ESAD and checking functionality of safety aspects of the apparatus and items and issues specifically identified on the Experiment Installation Checklist by the E2RC review.)
E. Experiment Readiness Clearance (ERC) issued by AD for Physics.
(Note: this will include a verification that all reviews are in place, as denoted in the Experiment Readiness Checklist. It also verifies that the experiment installation check has been completed, as documented on the Experiment Installation Checklist, and that all issues and concerns have been satisfactorily resolved, as detailed in the Issue/Concern Checklist.)
(Note: if planned EOE is outside the previous maximum for the Hall, commissioning procedures will incorporate radiation safety verification measurements as required by the Jefferson Lab Radiation Review Panel).
(If the equipment changes at any time over the course of the experiment, the spokesperson must notify the hall manager and the E2RC chair, in writing. Such changes might include changing inert to flammable gas mixtures, for example, or changing from a non-hazardous to a hazardous target material. The hall manager and the E2RC chair will determine whether the change requires a revision of the experiment's EH&S documentation and/or additional formal reviews.)
B. Update written procedures for equipment use (resulting in an improved Operating Manual for the base equipment).