Introduction
The CLAS collaboration welcomes applications from
groups or individuals
interested in becoming full or limited members. Each
class of
membership has a set of rights and responsibilities that
are
matched according to a long-term or a short-term working
arrangement
with the collaboration.
A limited member becomes a member for
a specific set of experiments,
often for one specific experiment. This member class
is discussed
in the CLAS Charter.
A full member will most often join
as a member of an existing CLAS
group or as part of a new CLAS group. We regard the acceptance
of a
new full member as a significant commitment by both the
member and
the collaboration. Both sides should be confident that
the
responsibilities assumed by the new member are appropriate,
i.e.,
well defined, significant, and consistent with available
resources.
A primary part of the application is
the definition of a Memorandum
of Understanding (MOU) which outlines the activities
of the new
member to conduct experiments and analyze data with CLAS.
New people joining existing CLAS groups can join existing
MOU's
if they are appropriately extended.
Procedure
Following initial contact with a member
of the Coordinating Committee,
the following procedures will be used.
1. Preliminary discussions with various members of the
collaboration
(including the Coordinating Committee, users, and CEBAF
staff) will
help each applicant to understand the workings of the
collaboration
and the views of its members. The Coordinating Committee
should lead
this process. A tentative MOU will be constructed identifying
specific
hardware, software, or service responsibilities. At any
time in this
process, the applicant could become a limited member.
2. The tentative MOU will be submitted in writing to the
CLAS Membership
Committee. The applicant will meet with the committee
to modify and
complete the MOU as necessary. The Membership Committee
will vote in
a secret ballot whether or not to forward the application
to the full
collaboration. A 2/3 majority is required for passage.
In the
interest of developing a successful relationship, the
applicants should
meet with committee members prior to the meeting. Unsuccessful
applications can be reconsidered.
3. The Membership Committee will distribute the proposed
application
(including MOU) to each full member of the collaboration
at least
one month before the collaboration meeting at which the
application
will be considered. The case will be presented at a full
collaboration
meeting and voted on by confidential ballot coordinated
by the
Membership Committee. A 2/3 majority is required for
acceptance.