Jefferson Lab > Events > BIW12
Privacy and Security Notice


2012 Beam Instrumentation Workshop (BIW12)
April 15-19, 2012
Newport News Marriott at City Center
Newport News, VA

Paper Preparation, Electronic Submission, and Workshop Proceedings

BIW is one of several Conference and Workshop series adhering to the JACoW (Joint Accelerator Conferences Web Site) standard for electronic publication of proceedings. Authors are advised to use the standard formatting templates for WORD or the appropriate style files for LaTeX. Please follow the given links to get all necessary information about preparing your paper for the BIW2012 workshop:

Authors are strongly advised to use the template that corresponds to the version of software they're using and to not transport the document across different platforms (e.g. MAC <-> PC) or across different versions of WORD on the same platform.

Use of the template and careful attention to the specifications will help the Editors to quickly process papers and enable a speedy delivery of the Workshop Proceedings.

Papers should be submitted (i.e. uploaded) by the agreeable deadline of Wednesday, 11 April 2012 (midnight GMT-5h) and certainly before the start of the Workshop. This deadline will allow the Editors to make an early start on paper processing, enabling any outstanding problems to be resolved during the Workshop.

Authors will be kept informed of the status of their papers by viewing the electronic status board at the Workshop and or by logging in to their BIW2012 SPMS account.

Workshop Proceedings

The Proceedings will be published as a pre-press release soon after the workshop on the workshop homepage and finally on the JACoW website.

Contributed oral presentations and poster presentations may be up to 3 pages long. Invited papers may be up to 5 pages long.

Contributions for publication only are not permitted, hence any paper accepted for presentation, but not subsequently presented at the workshop, will be excluded from the proceedings. Furthermore, the Program Committee reserves the right to refuse for publication work not properly presented in the poster sessions.

Electronic File Submission

Authors are required to create a PostScript file of the paper. Please consult the "Information and Help" pages of the JACoW Website, for help in preparing PostScript files. Check that the PostScript file prints correctly and that the image quality is still the same as in the source file, especially for color images.

Name the files according to the paper's program code. For BIW 2012, paper codes are based on the sequential order of presentations on a given day (MO, TU, WE), a given session (A-D for orals; P for Posters) and for a given room (G for the Grand Ballroom, P for the Pearl Ballroom). File extensions should have three or fewer characters. The program codes for your paper(s) are linked to your BIW2012 SPMS account, and the system will not accept files that do not conform to this naming convention.

For example, for paper MOPG001 (Monday Poster Grand Ballroom, poster 1), file names should be as follows: Postscript file
MOPG001.doc or MOPG001.tex Source file for WORD or LaTeX
MOPG001_fig1.eps EPS file containing Fig.1 (LaTeX)
MOPG001_fig2.jpg JPG file containing Fig. 2 (Word)


Once the files are ready for submission, authors should log in to their BIW2012 SPMS account and click the "File Upload" button to upload the PostScript file and all source files (Word or Latex, text and figures) needed to create the paper.

Please refrain from submitting a PDF file as this is not required! The Workshop Editors will generate the corresponding PDF files using specific settings!

Questions concerning paper preparation or electronic submission of files may be addressed to Todd Satogata.