Administrative Manual - 209 Staff Development
209.02 Job-related Training Program
- To support JSA's policy of assisting and encouraging employees to obtain skills, knowledge, and attitudes that increase their effectiveness within JLab, JSA funds training to enhance job-related performance.
- Though funding comes from participants' organizations, Human Resources reviews and approves JRT.
- No cost Job-related Training (JRT) conducted on-site, including ESH&Q or Security training mandated by an individual's job, organization, or supervisor, is available to any active member of the Lab. This includes all employees, users, sub-contractors and, in some cases, visitors. Individuals for whom the training is mandated by a skill requirement will have priority.
- JRT that involves JSA funds (tuition, registration or travel) is normally available only to regular and term employees. Certain exceptions may be made for sub-contractors, but only for skills or training that their contract with JSA identifies; and for joint appointees, when the training is mandated for travel directed by JSA.
- Normally, supervisors and managers determine what JRT their direct reports require by identifying skills that can be acquired through training.
- If this training is designed to teach skill(s) required in a person's Skill Requirements List (SRL), the supervisor establishes the requirement via the Job Task Analysis (JTA) tool. Many of these skills can be acquired by completing JLab-developed training.
- If a manager or supervisor identifies a particular qualification, competency, skill set, etc. that is not available from JLab or JSA, he or she may decide to pay for the training from a commercial source. In these cases, the supervisor follows the procedure at http://www.jlab.org/div_dept/train/APPLICATION%20AND%20PAYMENT%20PROCEDURES%20FOR%20JRT%20AND%20ERP.htm.
- The supervisor and department head or group leader should approve attendance at courses, seminars, and workshops only when the benefits to JSA are expected to more than offset the costs involved or when the skill or knowledge is not readily available at the Laboratory. JRT is assumed to be directed by the supervisor and so may be taken during work hours. If it is only available during the employee's non-work hours, arrangements must be made for non-exempt employees so that they do not work more than 40 hours per week without being paid overtime.
- Costs of JRT are the responsibility of the participant's organization and therefore must be approved in advance by an appropriate cost account manager.
- JSA will pay fees, travel, and other expenses as necessary. An employee whose employment with JSA ends (except for layoff) prior to completion of a course, may be required to reimburse the prorated portion of expenses for coursework not completed at the time of separation from JSA. JSA funds expended for courses that are not completed successfully due to the action of the employee must be reimbursed to JSA by that employee.JSA will pay for any books or materials required for the course but, upon course completion, these items remain the property of JSA.
- Employees taking JRT are expected to meet the requirements of the course and complete it successfully. If these criteria are not met, the individual may be required to reimburse JSA.
- Human Resources must review all JRT requests and approve them before funds may be obligated. Once arranged and scheduled, record-keeping is handled through the LMS.
- LICENSES AND PROFESSIONAL CERTIFICATIONS
Regular employees may be eligible for funding of costs associated with training and education required for the maintenance of state licenses and professional certifications, provided that these licenses and certifications are job-related. Employees seeking such assistance should contact Human Resources for advice prior to enrolling.