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Administrative Manual - 212 Voluntary & Involuntary Separations

212.01 Voluntary Resignations/Separation

  1. POLICY

    Employees who plan to resign/separate from their employment at JSA are asked to provide their supervisors at least a two-week (10 working days) written notice. Employees who voluntarily resign/separate shall receive no severance pay. An employee shall be present at the Laboratory in a working status on his/her termination date. Extending the last day of employment by using vacation is prohibited.

  2. OUTPROCESSING PROCEDURE
    1. Human Resources shall coordinate the outprocessing of terminating employees by:
      1. Alerting functional areas, including Property Management and Travel Services, of the employee's separation,
      2. Preparing an Out-processing Packet for the employee, and discussing the procedure,
      3. Explaining to the separating employee any options and provisions for extension or conversion of benefits.
    2. Human Resources shall schedule an exit interview.
  3. BENEFITS STATUS UPON SEPARATION
    1. All JSA contributions to employee benefits automatically cease upon an employee's separation from JSA employment.
    2. Employee-paid short term disability also ceases upon separation.
    3. Existing vacation leave accrual balances are paid to the employee at the current base rate of pay.
    4. The employee owns his/her retirement fund and has several disposition options.
    5. Group life insurance policy also ceases upon separation. The separating employee has 31 days following termination of employment to convert the group life plan to a personal policy.
    6. Health Insurance extends to the end of the month in which the employee terminates.
      1. The provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA) allows employees and their dependents to continue group health insurance for 18 to 36 months, depending upon the circumstances of termination, by paying the full premium (the employee's share and JSA's share) plus an administrative fee of up to 2% of the premium. Employees have 60 calendar days after termination of coverage to make this selection
    7. Retirement
      1. After separation, an employee may make a withdrawal from their TIAA-CREF at any time. Procedures for receipt of benefits are initiated by contacting TIAA-CREF directly.
      2. Health insurance is available to retirees and dependents if the retiree meets the age and service requirements to be eligible. Eligibility requirements, enrollment procedures, and premium rates will be explained upon Human Resources' receipt of notification of retirement


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