Administrative Manual - 302 Property Management

GENERAL
A centralized shipping/receiving area has been established in the Plant Services Section, Plant Engineering Department. Shipping and receiving are handled as expeditiously as possible.
RECEIVING
1. Material shipped to JLab by vendors is received and inspected in the centralized shipping/receiving area, then distributed to Laboratory users.
2. Acceptance Criteria
  1. Variations in order quantities are accepted only when such variation allowance is made a part of the order.
  2. Material which does not meet specifications is returned to the vendor. The originator of the order is responsible for determining if the material meets specifications.
  3. Material received which is visibly damaged is not allowed to be unloaded.
RETURNS
1. Originators of orders must notify the Shipping and Receiving staff immediately in the case of hidden damage so that appropriate action can be taken.
2. The Shipping and Receiving staff will process all claims. A return authorization must be obtained before material can be returned to the vendor.
SHIPPING
The Shipping and Receiving staff processes all orders to be shipped. All shipments sent off-site are documented by an Authorization for Shipment of Property Shipping Order (Exhibit 302.02-1), which in turn relates to a subcontract, repair, purchase order, transfer order, or loan agreement number. The initiator is responsible for all shipping charges. Contact Shipping and Receiving (ext. 5010) for additional details.