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Administrative Manual - 503 Technology Transfer

503.04 User Accounts at Jefferson Lab

  1. GENERAL

    University and non profit institution collaborators working in the JLab Experimental Halls on approved experiments will require the establishment of special operations accounts for their use while at JLab.

    1. These JLab accounts may be used for Stockroom purchases, machine shop projects, manpower support and/or purchase requisitions for local purchases.
    2. A JLab Physics Division monitor will be assigned for each account to assist the experimental group in managing their funds, preventing over expenditure and processing requisitions.
    3. After the institution's Purchase Order is accepted and the account established, users follow normal JLab procedures for accessing the required services. The assigned Physics Division monitor must cosign all requisitions.
    4. This special form of providing work for others is not subject to the formal Work for Others processes discussed above and shall not be used outside of the specified conditions of use.
  2. PROCEDURE

    The institutional Procurement Departments are required to forward a funded Purchase Order to the Office of Technology Applications at least 30 days in advance of the start of work at JLab. The Purchase Order must specify:

    1. Total amount of the order,
    2. Name and address of the individual to whom invoices will be sent,
    3. Invoice information,
    4. Start and end dates,
    5. Types of expenses which can be charged to the account,
    6. Names and sample signatures of authorized signatories on the account,
    7. Names of individuals authorized to add/delete signatories,
    8. JLab experiment number; and
    9. JLab Hall and name of JLab experimental point of contact.

    The Purchase Order must also include a statement of understanding that charges against the Purchase Order will include applicable JLab fringe benefits, overheads and General and Administration costs.


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