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Records Management at Jefferson Lab

What is a Record?

What is Records Management?

Why Records Management?

Electronic Records

Legal Requirements

Privacy Act

Roles and Responsibilities

Identifying Archival Material


Vital Records

Glossary of Terms

Flowchart for Records Management

Flowchart for Vital Records

Thomas Jefferson National Accelerator
Records Management Handbook

To view or download PDF version, click here.

Legal Requirements

All records generated by the Laboratory under terms of its contract with DOE are considered institutional. As such, all Laboratory records are owned by the United States government, with the exception of:

  • Employment-related records (excluding records being maintained in Privacy Act systems of records);
  • Confidential JSA financial information and correspondence between JSA and other segments of JSA located away from the lab; procurement records (excluding records that are described as the property of the government under 48 CFR (DEAR) 970.5204-9, Accounts, Records and Inspection);
  • legal records; and
  • certain records maintained pursuant to the technology transfer clause of the contract.

Four primary laws related to federal records management:

  • Federal Records Act of 1950, as amended
  • Freedom of Information Act
  • Privacy Act
  • Paperwork Reduction Act of 1980

maintained by the Publications Manager