GO TO: Roles and Responsibilities Update Prepare Review Approve Assessment Administration
	Integrated Assessment Schedule (IAS) Procedure
	Contact:	Bruce Lenzer, QA/CI Assessment Specialist	Date:	February, 2017

ROLES AND RESPONSIBILITIES:

NOTE: Management authority may be delegated at the discretion of the responsible manager.

QA/CI Assessment Specialist (QAS)

· Update the Integrated Assessment Schedule when required.

· Prepare a proposed Integrated Assessment Schedule annually (by June) for management review and approval.

Associate Directors, Division Managers and Division Safety Officers

· Review IAS for accuracy.

ESH&Q Associate Director

· Transmit Integrated Assessment Schedule to Lab Director for Approval.

Lab Director

· Approve IAS,

· If acceptable, submit to TJSO.

UPDATE:

Step 1: Identify possible assessment topics. Review information from the following sources:

· Recurring assessments (see https://misportal.jlab.org/arpt/reviews/review_recurrences)

· Risk Based Assessment Planning Tool items

· Appropriate Contractor Assurance System (CAS) risks (as identified in the CAS Risk Registry)

· Past independent and management assessments, reviews, and audits.

· Division assessment plans (meet with organization representatives to ensure accuracy)

· Jefferson Lab audits

· Jefferson Science Associates, LLC Corporate Review Plans (meet with board members and stakeholders during annual planning)

· Thomas Jefferson Site Office (TJSO) assessments

Step 2: From the MENU bar on Assessment Administration click Assessments/reviews/Audits.

Step 3: Add or Edit an entry.

IF You want to:	THEN
Add a new Assessment, Review, or Audit to the schedule	Click “Create New Review” at the bottom of the page.
Edit - delete, Cancel, or Complete a scheduled Assessment, Review, Audit	Use filters to identify relevant record. Click the appropriate “Edit” button. Click as appropriate:

PREPARE:

Generate a reviewable/printable Proposed IAS:

Step 1: From the MENU bar on Assessment Administration page, click “Reports”

Step 2: Determine the IAS desired.

NOTE: A Fiscal Year must be selected or the IAS will be blank.

IF	THEN
Neither “Division” nor “Fiscal Year” is selected.	The IAS will be blank.
No “Division” is selected	The IAS will include all assessments for the designated Fiscal Year.
No “Fiscal Year” is selected	The IAS will be blank.

Step 3: To download the entire IAS to an EXCEL spread sheet, click “Download” at the top of the page or to convert a particular time period click “Download” in the time period desired.

Step 4: Submit the Proposed IAS to QA/CI Manager for review.

Step 5: After QA/CI Manager acceptance, submit to Associate Directors, Division Managers, Division Safety Officers for approval.

REVIEW:

Annually the proposed IAS is submitted to relevant individuals (minimally Associate Directors, Division Managers and Division Safety Officers) for concurrence.

Step 1: Upon receipt, review Proposed IAS.

Step 2: Coordinate any changes with QA/CI Assessment Specialist who will update the electronic file as appropriate.

Step 3: After completion of review, the Proposed IAS is submitted to ESH&Q Associate Director for transmittal to Lab Director and TJSO.

APPROVAL:

An IAS is not official without the approval of the Laboratory Director and the TJSO.

Step 1: Upon receipt, ensure the Proposed IAS has been reviewed and accepted by the Associate Director - ES&H.

Step 2: If acceptable, transmit the Proposed IAS to the Lab Director for review, approval, and submission to TJSO.