CATS Reference Manual

 

Document Number:

QA12kd

Review Date:

09/11/2018

Revision Number:

Rev 1

Periodic Review Date

09/11/2021

Document Custodian:

Mary Jo Bailey

 

 

 

TABLE OF CONTENTS

INTRODUCTION

GETTING INTO THE SYSTEM... 1

EVENTS. 1

v Event Types: 1

Assessment/Audit 1

Inspection. 1

Occurrence (i.e. Notable Event, Accident, Incident) 1

Radiation Deviation Report 1

ISSUES. 1

v ADD Issues 1

v Describe the Issue. 1

v CLOSE/APPROVE Issues 1

CORRECTIVE ACTIONS. 1

v ADD Corrective Action(s) 1

v COMPLETE Corrective Action 1

STATUS UPDATES. 1

SEARCH.. 1

v Quick Search 1

v Advanced Search Options 1

CREATING REPORTS. 1

KEY POSITIONS. 1

TRAINING CERTIFICATION.. 1

REVISION SUMMARY.. 1

 

Jefferson Labs Corrective Action Tracking System (CATS) is used to monitor the progress to completion of Issues and related Corrective Actions identified by Events.

This reference manual provides instructions for navigating the CATS database and its functions. The Issues and Corrective Actions Management Program defines the process by which Jefferson Lab identifies Events.

If you have any comments or concerns, please contact the CATS Administrator Mary Jo Bailey, mbailey@jlab.org (ext 7277) for assistance.

 

GETTING INTO THE SYSTEM

Go to www.jlab.org

 

Click on the Search tab.

 

Click on the C

 

Scroll down and Click

Corrective Actions Tracking System (CATS)

 

Input your User Name and Password, you will get the following screen:

CATSHome

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Table of Contents

 

 

EVENTS

When an activity identifies a non-conformance with a regulation, or an opportunity for improvement, it is considered an Event.

 

Click Add Event to initiate a CATS record.

 

Use the Pull-Down menu to select the Event Type. (If you do not see an appropriate category, use Inspection.)

v  Event Types:

 

        Assessment/Audit includes:

o   ES&H Manual Revisions

o   Environmental Management System (EMS)

o   Exercise/Drills

o   Independent Assessments

o   Management Self (or other) Assessments

o   Project Deadlines

o   Safety Team Review

o   Supplier/Vendor Audit

o   Workers Safety Committee

        Inspection includes:

o   ES&H Department (Scheduled)

o   ESAF Walkthrough

o   External Observation

o   Laser Safety

o   Management Observation

o   Staff Observation

o   Worker Observation

        Occurrence (Notable Event, Accident or Injury)

        Radiation Deviation Report

OR

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Table of Contents

 

         Assessment/Audit

 

When an Assessment/Audit identifies a non-conformance with requirements, or an opportunity for improvement, it is considered an Event.

 

Describe the Event. Items denoted with a red must be completed.

   Report Date: Date Report was completed, or otherwise denoted on the report.

   Response Owner: Person responsible for the Report.

   Assessment Type: Select the appropriate designation from the pull-down list (See Assessment/Audit above.

   Title: Title of the Report, or other summary designation.

   Report Hyperlink: Copy and Paste the location of the report if it is on the Web.

   Business Sensitive: If Yes this will restrict the content.

   Save Event: Saves the Event.

   Add Issues: You may continue to input data (see ADD Issue below).

NOTE: Jefferson Lab utilizes an electronic Assessment Planning and Report System (APRS) to document its formal Assessment/Audit activities. When the APRS provides an electronic solution for adding assessment Events into a CATS Record it automatically pre-populates the information into the CATS.

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Table of Contents

 

         Inspection

 

When an Inspection identifies a non-conformance with requirements, or an opportunity for improvement, it is considered an Event.

 

Describe the Event. Items denoted with a red must be completed.

  Inspection Date: Date inspection was performed.

  Response Owner: Person responsible for the Inspection.

  Inspection Type: Select the appropriate designation from the pull-down list. (See Inspections above.)

  Location: Use the scroll list to designate the inspection area.

  Safety Warden: Use the pull-down list to designate the individual. (Click HERE for a listing of Safety Wardens)

  Accompanied By: Use the scroll bar to designate any additional individuals.

  Business Sensitive: If Yes this will restrict the content.

  Save Event: Saves the Event.

  Add Issues: You may continue to input data (see ADD Issue below).