CATS Reference Manual

 

Document Number:

Review Date:

12/19/2022

Revision Number:

Rev 1.3

Next Periodic Review Date

12/19/2025

Document Custodian:

Mary Jo Bailey

 

 

 

TABLE OF CONTENTS

INTRODUCTION

GETTING INTO THE SYSTEM

EVENTS

Event Types:

Assessment/Audit/Management

Inspection

Occurrence (i.e. Notable Event, Accident, Incident)

Radiation Deviation Report

ISSUE

ADD an Issue

Describe the Issue.

CLOSE/APPROVE Issues

CORRECTIVE ACTIONS

ADD Corrective Action(s)

COMPLETE Corrective Action

STATUS UPDATES

Progress

Request an Extension

VERIFICATION

APPROVAL AUTHORITIES

SEARCH

Quick Search

Advanced Search Options

CREATING REPORTS

KEY POSITIONS

TRAINING CERTIFICATION

REVISION SUMMARY

 

Jefferson Labs Corrective Action Tracking System (CATS) is used to monitor the progress to completion of Issues and related Corrective Actions identified by Events.

This reference manual provides instructions for navigating the CATS database and its functions. The Issues and Corrective Actions Management Program defines the process by which Jefferson Lab identifies Events.

If you have any comments or concerns, please contact the CATS Administrator Mary Jo Bailey, mbailey@jlab.org (ext 7277) for assistance.

 

GETTING INTO THE SYSTEM

 

Go to www.jlab.org

 

Click on the Search tab.

 

Click on the C

 

Scroll down and Click

Corrective Actions Tracking System (CATS)

 

Input your User Name and Password, you will get the following screen:

CATSHome

 

Back to Table of Contents

 

 

EVENTS

When an activity identifies a non-conformance with a contract requirement or regulation, it is considered an Event.

 

Click Add Event to initiate a CATS record.

 

Use the Pull-Down menu to select the Event Type. (If you do not see an appropriate category, use Inspection.)

v  Event Types:

 

        Assessement/Audit/Management includes:

         Audits (JSA, Vendor, DOE)

         Emergency After Action Reports

         Environmental Management System Occurrences

         Independent Assessments

         Reviews (Readiness, Safety Teams, External)

         Other Management

        Inspection includes:

o   Observations (Internal or External)

o   Management Observations

o   Safety Observations

        Occurrence (Notable Event, Accident or Injury)

o   Environmental

o   Facility Status

o   Management Concern

o   Noncompliance Notification

o   Operational Emergency

o   Packaging & Transportation

o   Personnel Safety & Health

o   Radiation Control

        Radiation Deviation Report

OR

Back to Table of Contents

 

 

         Assessment/Audit/Management

 

When an Assessment, Audit or other Management resource identifies a non-conformance with requirements it is considered an Event.

 

Describe the Event. Items denoted with a red must be completed.

    Report Date: Date Report was completed, or otherwise denoted on the report.

    Response Owner: Person responsible for the Report.

    Assessment Type: Select the appropriate designation from the pull-down list (See Event Type Assessment/Audit/Management above).

    Title: Title of the Report, or other summary designation.

    Report Hyperlink: If it is on the Web copy and paste the reports URL location.

    Business Sensitive: If Yes this will restrict the content.

    Save Event: Saves the Event.

    Add Issues: This will allow you to continue to the next phase (see ADD Issue below).

NOTE: Jefferson Lab utilizes an electronic Assessment Planning and Report System (APRS) to document its formal Assessment/Audit activities. When the APRS provides an electronic solution for adding assessment Events into a CATS Record it automatically pre-populates the information into the CATS.

 

Back to Table of Contents

 

 

         Inspection

 

When an Inspection identifies a non-conformance with requirements it is considered an Event.

 

Describe the Event. Items denoted with a red must be completed.

    Inspection Date: Date inspection was performed.

    Response Owner: Person responsible for the Inspection.

    Inspection Type: Select the appropriate designation from the pull-down list. (See Inspections above.)

    Location: Use the scroll list to designate the inspection area.

    Safety Warden: Use the pull-down list to designate the individual. (Click HERE for a listing of Safety Wardens)

    Accompanied By: Use the scroll bar to designate any additional individuals.

    Business Sensitive: If Yes this will restrict the content.

   Save Event: Saves the Event.

   Add Issues: You may continue to input data (see ADD Issue below).