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1400 Communicating Safety to Visitors |
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1.0
Purpose
Hazards encountered
at Jefferson Lab are comparable to those typically found in an industrial
setting and everyone, including Visitors, has the right
to know what hazards they may be exposed to while onsite. Each ‘Visitor’ is assigned
an ‘Escort’ responsible
for ensuring that applicable safety precautions are followed and emergency
response actions are understood. Escorts may not leave their
Visitors unsupervised for any reason during the visit. This chapter provides
the means by which these activities are performed.
2.0
Scope
Visitors to Jefferson Lab are
escorted by an individual who is qualified, trained, and authorized to enter
the non-public area(s) [1] being
visited. For the
purposes of this chapter:
· A “Visitor” is anyone who is not
authorized to access an area without an Escort.
· An “Escort” must have the appropriate training and authorization to enter the area(s)
being visited. (Exception: Subcontract employees are allowed to provide escort
services for deliveries of materials only, unless otherwise defined within
their contract.)
See Jefferson Lab’s Administrative Manual Section 102.4 Laboratory Tours and Visits for more information regarding the coordination of a tour or visit.
This program satisfies applicable federal, state, and local
requirements as outlined in ES&H
Manual Chapter 2410 Appendix T1 Hazard Issues List.
Table
1: Required Training to Escort a Visitor
Training Course |
Escort |
Visitor |
Any training
required to allow unescorted access to the area which the visitor will be
entering |
X |
|
Visitor Safety
Briefing |
|
X |
* See ES&H Manual
Chapter(s) for relevant hazard training requirements. |
3.0
Responsibilities
NOTE: Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.
3.1 Escort
·
The Visitor’s safety is your priority.
· Be familiar with and appropriately trained/authorized to access the area(s) to be visited.
· Plan your route to avoid hazards.
· Walk the route prior to the visit to ensure conditions.
· Ensure a safety briefing has been provided to your Visitor which includes the basic safety information and any additional information relevant to the hazard issues to be encountered.
·
Abide by designated Escort Ratios (see Oxygen Deficiency
Hazard and Radiologically
Controlled Areas).
4.0
Expectations
4.1
Visitor
Safety Briefing
Escorts are responsible for providing their Visitor(s) with a basic safety briefing, along with any relevant additional safety information, as soon after arrival as practical and before proceeding into any hazard area. ES&H Manual Chapter 1400 Appendix T1 Visitor Safety Briefing Topics provides safety topics to be discussed with the Visitor(s) and actions to be performed by the Escort prior to entering a non-public area.
4.2
Access to Controlled
Areas for a Large Number of Visitors
Jefferson
Lab has determined that when a large number of Visitors are allowed access to
typically controlled areas on-site it is considered an unmitigated Risk Code
>2. An Operational
Safety Procedure (OSP) is therefore written in accordance with ES&H Manual Chapter 3210
Work Planning, Control, and Authorization Process to mitigate the hazard
issues typically found in the area(s) where the event is to take place. The
OSP is written by the Event Coordinator (typically Communications Office x7689) and
minimally sets forth the safety requirements for a determined time period.
All OSPs can be reviewed at http://www.jlab.org/ehs/workcontrol.html.
Contact the Event Coordinator to
review the particular OSP for your event.
5.0
Revision Summary
Revision 1.3 – 07/24/17 – Replaced ‘Public Affairs’ with ‘Communications Office’
Periodic Review
– 02/29/16 – No changes per TPOC
Revision 1.2 – 05/20/14 – Added Required Safety Training Table
Revision 1.1 – 11/29/12 – Added link to Visitor Safety Handout
Revision 1.0 – 01/21/11
– Content replaces expired document “ES&H Manual Chapter 3230 Communication
of Hazards to Visitors”
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
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|
ESH&Q Division |
07/24/17 |
07/24/22 |
1.3 |
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[1] Jefferson Lab Public Area Designation: CEBAF Center’s (Building 12) common areas, common rooms, and hallways are designated as a Public Area during core business hours Monday – Friday under the DOE Foreign Visits Program.