ES&H Manual



2500 Safety Warden Program



1.0            Purpose


The Jefferson Lab Safety Warden Program contributes to the efficient implementation of effective safety regulations and best work practices.  Safety Wardens are assigned to specific areas to provide ready assistance to workers and to help facilitate resolution of safety issues.  The program also provides for data collection to enable continuous improvement.


2.0            Scope


The Environmental, Safety, Health, and Quality (ESH&Q) Division provides overall direction for this program. Various ES&H Manual chapters also include Safety Warden responsibilities. These are applicable when an associated hazard issue is a concern within the assigned area. While this chapter provides overall direction to Safety Wardens in all divisions, other duties and responsibilities are influenced by the activities, materials, systems, and equipment in use within an assigned area.


Table 1: Required Safety Warden Training

Training Course

Safety Warden

Fire Safety Training



Safety Warden Training




3.0            Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.


3.1              Everyone at Jefferson Lab

·         Request a mitigation determination for facility and equipment safety concerns from the Safety Wardens assigned to an area.

·         Cooperate with your area Safety Warden in resolving safety issues.


3.2              Safety Warden

·         Qualifications Include:

o   Employed at Jefferson Lab for at least six months.

o   Successful completion of SAF901 Safety Warden Training, and SAF108 Fire Safety Training, and area specific training as required.

o   Know the hazards associated with their assigned area.

o   Medically capable of carrying out assigned duties.

o   Perform the majority of their work in the assigned area.


3.3              Safety Warden’s Supervisor

·         Ensure adequate time is allocated to perform required inspections.

·         Recommend qualified candidates for the Safety Warden Program.

·         Update appointed Safety Warden’s Skills Requirement List (SRL) and performance measures to reflect responsibilities.


3.4              Safety Warden Coordinator

·         Coordinate Quarterly/Bi-annual Inspections with Safety Wardens.

·         Review area specific hazard mitigation requirements with area Supervisor and/or Division Safety Officer and ensure these are included in the Safety Warden’s inspection.

·         Oversee the on-site safety warden training program.

·         Determine need for area Safety Warden and coordinate candidate recommendations.

·         Maintain master list of Safety Wardens ensure all areas are represented. 

·         Meet with Safety Wardens quarterly/bi-annual – reinforce program requirements, recognize accomplishments, share lessons learned, etc.


3.5              Division Safety Officer (DSO)

·         Ensure monthly Safety Warden Inspections are performed in all areas for which the division is responsible, regardless of Safety Warden’s affiliated division.

·         Support the Safety Wardens appointed to areas for which the division is responsible, regardless of Safety Warden’s affiliated division.


3.6              Associate Directors and Division Managers

·         Confirm appointments of all Safety Wardens and the areas assigned, regardless of division affiliation.


3.7              ESH&Q Associate Director

·         Meet with all Safety Wardens annually – reinforce program requirements, recognize accomplishments, share lessons learned, etc.

·         Act as ultimate arbitrator for inter-division ES&H related issues.


4.0            Technical Appendices


4.1              Safety Warden Inspections

Jefferson Lab requires all work areas and safety equipment be inspected on a regular basis. Safety Wardens are assigned to perform area inspections to confirm safe work conditions and request appropriate repair, maintenance, or disposal as necessary. ES&H Manual Chapter 2500 Appendix T1 Safety Warden Inspection Requirements provides the minimum Safety Warden Inspection requirements for common areas[1] and safety equipment.


4.2              Safety Warden Appointment, Training, and Support

ES&H Manual Chapter 2500 Appendix T2 Safety Warden Appointment, Training, and Support provides the process steps for appointing, training, and supporting an area’s Safety Warden.


5.0            Flow Chart



6.0            Resources:


Safety Warden Inspection Checklists

Safety Warden Inspection Reports

Facility Management Work Request

Corrective Action Tracking System (CATS)


7.0            Revision Summary


Revision 1.2 – 06/03/15 – Periodic Review; Clarified content; Removed responsibility for “everyone” to determine area hazards; Added Option 4 to Conflict Resolution Requirements

Revision 1.1 – 05/20/14 – Added Required Safety Training Table

Revision 1.0 – 07/06/12 – Triennial Review; Updated to reflect current laboratory operations











ESH&Q Division

Tina Menefee





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 6/3/2015.

[1] For the purpose of this chapter common areas are considered to be those areas where access is not restricted.  Examples include: hallways, stairways, loading docks, copy rooms, and kitchen areas.