TITLE:

ES&H Manual

 

DOCUMENT ID:

2500 Safety Warden Program

 

 

1.0             Purpose

The Jefferson Lab Safety Warden Program contributes to the efficient implementation of effective safety regulations and best work practices. Safety Wardens are assigned to specific areas to provide ready assistance to workers and to help facilitate resolution of safety issues. The program also provides for data collection to enable continuous improvement.

2.0             Scope

The Environmental, Safety, Health, and Quality (ESH&Q) Division provides overall direction for this program. Various ES&H Manual chapters also include Safety Warden responsibilities. These are applicable when an associated hazard issue is a concern within the assigned area. While this chapter provides overall direction to Safety Wardens in all divisions, other duties and responsibilities are influenced by the activities, materials, systems, and equipment in use within an assigned area.

3.0             Responsibilities

NOTE:           Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.

3.1              Everyone at Jefferson Lab

·         Request a mitigation determination for facility and equipment safety concerns from the Safety Wardens assigned to an area.

·         Cooperate with your area Safety Warden in resolving safety issues.

3.2              Safety Warden

3.3              Safety Warden’s Supervisor

·         Ensure adequate time is allocated to perform required inspections.

·         Recommend qualified candidates for the Safety Warden Program.

·         Update appointed Safety Warden’s Skills Requirement List (SRL) and performance measures to reflect responsibilities.

3.4              Safety Warden Coordinator

·         Coordinate Quarterly/Bi-annual Inspections with Safety Wardens.

·         Review area specific hazard mitigation requirements with area Supervisor and/or Division Safety Officer and ensure these are included in the Safety Warden’s inspection.

·         Oversee the on-site Safety Warden training program.

·         Determine need for area Safety Warden and coordinate candidate recommendations.

·         Maintain master list of Safety Wardens ensure all areas are represented. 

·         Meet with Safety Wardens quarterly/bi-annual – reinforce program requirements, recognize accomplishments, share lessons learned, etc.

3.5              Division Safety Officer (DSO)

·         Ensure monthly Safety Warden Inspections are performed in all areas for which the division is responsible, regardless of Safety Warden’s affiliated division.

·         Support the Safety Wardens appointed to areas for which the division is responsible, regardless of Safety Warden’s affiliated division.

3.6              Area Supervisor

·         Confirm appointments of all Safety Wardens and the areas assigned, regardless of division affiliation.

3.7              ESH&Q Associate Director

·         Meet with all Safety Wardens annually – reinforce program requirements, recognize accomplishments, share lessons learned, etc.

·         Act as ultimate arbitrator for inter-division ES&H related issues.  

4.0             Safety Warden Appointment

Anyone at Jefferson Lab may request his or her supervisor and/or DSO for a Safety Warden to be appointed to an area of concern.

Step 1:            Contact the area supervisor, DSO, and/or Safety Warden Coordinator and provide the following information:

1.      Area of concern

2.      Area activities

3.      Posted hazards or training requirements

Step 2:            Area Review the Safety Warden Coordinator reviews the area of concern:

·         Discuss concern with area and work supervisors.

·         Requests nominations from supervisors and the DSO (ensure qualifications are met, and candidate(s) is willing to perform the required responsibilities). 

·         Coordinate an agreeable candidate for the area. 

Step 3:            Nomination the area supervisor and or DSO brings the candidate to Associate Directors/Division Managers for approval. The following information is provided:

·         Name of individual

·         Division/Department affiliation

·         Area of concern

·         Area activities

5.0             Training And Qualifications

·         Employed at Jefferson Lab for at least six months.

·         Successful completion of SAF901 Safety Warden Training, and SAF108 Fire Safety Training, and area specific training as required.

·         Know the hazards associated with their assigned area.

·         Medically capable of carrying out assigned duties.

·         Be familiar with the work in the assigned area.

Upon confirmation, the Safety Warden schedules the appropriate training, minimally to include:  

·         SAF901 Safety Warden Training – through the Safety Warden Coordinator

·         SAF108 Fire Safety Training through the Fire Protection Engineer

 

5.1              Support (Conflict Resolution)

When there is a difference of opinion regarding the appropriate mitigation of a hazard, Safety Wardens have the following support options:

NOTE: In any situation, all individuals at Jefferson Lab have the responsibility and authority to stop work when conditions appear to pose a hazard. See ES&H Manual Chapter 3330 Stop Work and Re-Start for Safety Program.

Option 1:        Bring the issue to the attention of the area supervisor. 

·         Most hazards brought to the attention of the Safety Warden can be adequately rectified through the Safety Warden Inspection Procedure and a Facilities Management Work Request. 

·         If the issue is not adequately addressed through the Safety Warden Inspection Procedure, the issue is to be brought to the direct attention of the area supervisor.

Option 2:        Bring the issue to the attention of the Safety Warden Coordinator.

·         The Safety Warden brings the concern to the attention of the Safety Warden Coordinator who discusses the issue and coordinates with subject matter experts across the lab to provide solutions that may be suitable to the situation.

Option 3:        Bring the issue to the attention of the appropriate Division Safety Officer.

·         Jefferson Lab has assigned Division Safety Officers with the overarching responsibility of overseeing their division’s Safety Warden Program.

·         When a situation cannot be resolved to the mutual agreement of concerned individuals, it is brought to the attention of the Division Safety Officer(s) for resolution.

·         If further arbitration is required the Associate Director – ESH&Q is notified of the concern for a final determination.

Option 4:        Bring the issue to the attention of the Worker Safety Committee.

·         The Jefferson Lab Worker Safety Committee is empowered to promote and continuously improve work place safety. Contact the Committee’s Chair to discuss the concern.

6.0             Inspections

Jefferson Lab requires all work areas and safety equipment be inspected on a regular basis. Safety Wardens are assigned to perform area inspections to confirm safe work conditions and request appropriate repair, maintenance, or disposal as necessary.

 

Area-specific hazards may require inspection at the direction of the area supervisor and/or Division Safety Officer according to activities, materials, systems, and equipment. Requests are reviewed by the Safety Warden Coordinator for relevance to the Safety Warden Program and added to an area inspection list as appropriate. 

6.1              Weekly Safety Warden Inspections

·         Plumbed-in eye wash

o   Test adequacy of water flow

o   Initial and date inspection tag

·         Plumbed-in emergency showers

o   Test adequacy of water flow

o   Initial and date inspection tag

6.2              Monthly Inspections

·         Fire extinguishers – properly charged, stored, and accessible

o   Initial and date inspection tag

·         Common areas – free of fire and evacuation hazards

·         Exit and emergency lighting – proper and adequate

·         Hazard issue postings (including evacuation postings) – relevant, accurate and in good condition

·         Equipment Storage Issues- to include, but not limited to:

o   Ladders and scaffolds properly stored and maintained (ES&H Manual Chapter 6132 Ladder and Scaffold Safety)

o   Lock, Tag, Try configurations – secured (ES&H Manual Chapter 6110 Lock, Tag, Try Program)

o   Gas Cylinders and their associated piping systems – secured and appropriately labeled (ES&H Manual Chapter 6150 Compressed, Liquefied, and Solidified Gas Program)

6.3              Quarterly and Bi-Annual Inspections

A walk-through of the area with the Safety Warden and a Jefferson Lab Subject Matter Expert having relevant hazard issue expertise. Discuss hazard mitigation and compliance issues

7.0             Documentation of Safety Warden Inspections

Upon completion of a Safety Warden Inspection, document the conclusion of the inspection. For issues requiring repair or maintenance, request a work order through the Safety Warden report.

8.0             Resources:

Safety Warden Inspection Checklists

·         Fabrication Areas

·         Hallways, Exteriors

·         Lab Areas

·         Office Areas

·         PPE Survey Tool

·         Warehouse & Storage Areas

Safety Warden Inspection Reports

Facilities Management Work Request

 

9.0             Revision Summary

 

Revision 2.0 – 10/31/18 – Periodic Review; significantly revised to combine the contents of 2500T1 and 2500T2 into the main chapter

Revision 1.2 – 06/03/15 – Periodic Review; Clarified content; Removed responsibility for “everyone” to determine area hazards; Added Option 4 to Conflict Resolution Requirements

Revision 1.1 – 05/20/14 – Added Required Safety Training Table

Revision 1.0 – 07/06/12 – Triennial Review; Updated to reflect current laboratory operations

 

 

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

APPROVAL DATE

REVIEW DATE

REV.

 

 

ESH&Q Division

Tina Menefee

10/31/18

10/31/21

2.0

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 11/1/2018.