ES&H Manual



2500 Appendix T1

Safety Warden Inspection Requirements



1.0            Purpose


Jefferson Lab requires all work areas and safety equipment to be inspected on a regular basis.  Safety Wardens are assigned to perform area inspections to confirm safe work conditions and request appropriate repair, maintenance, or disposal as necessary. This appendix provides the minimum Safety Warden Inspection requirements for common areas[1] and safety equipment.


2.0            Scope


This appendix provides the minimal inspection requirements for common areas (e.g.: stairways, hallways, storage/copy rooms) and safety equipment (e.g.: fire extinguishers, eyewash stations, emergency showers). Additional area-specific hazard may require inspection at the direction of the area’s supervisor and/or Division Safety Officer according to activities, materials, systems, and equipment. Requests are reviewed by the Safety Warden Coordinator for relevance to the Safety Warden Program and added to an area’s inspection list as appropriate. 


3.0            Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.



3.1              Safety Warden


3.2              Safety Warden’s Supervisor

·         Ensure adequate time is allocated to perform required inspections


3.3              Safety Warden Coordinator


·         Coordinate Quarterly and Bi-annual Inspections with Safety Wardens

·         Review area specific hazard mitigation requirements with area Supervisor or Division Safety Officer and ensure these are included in the Safety Warden’s inspection.


3.4              Division Safety Officer (DSO)


·         Ensure monthly Safety Warden Inspections are performed in all areas for which the division is responsible, regardless of Safety Warden’s affiliated division.


4.0            Requirements


4.1              Safety Warden Inspections


Safety Wardens perform equipment inspections, at designated intervals, to ensure prompt hazard mitigation. A Facilities Management Work Request is submitted for items requiring repair or maintenance.


4.1.1        Weekly Inspections


·         Plumbed-in eye wash 

o   Test adequacy of water flow

o   If acceptable, initial and date inspection tag

·         Plumbed-in emergency showers

o   Test adequacy of water flow

o   If acceptable, initial and date inspection tag

4.1.2        Monthly Inspections


·         Fire extinguishers – properly charged, stored, and accessible

o   If acceptable initial and date inspection tag

·         Common areas – free of fire and evacuation hazards

·         Exit and emergency lighting – proper and adequate

·         Hazard issue postings (including evacuation postings) – relevant, accurate and in good condition

·         Equipment Storage Issues – to include, but not limited to:

o   Ladders and Scaffolds properly stored and maintained (ES&H Manual Chapter 6132 Ladder and Scaffold Safety)

o   Lock, Tag, Try configurations – secured (ES&H Manual Chapter 6110 Lock, Tag, Try Program)

o   Gas cylinders and their associated piping systems – secured and appropriately labeled (ES&H Manual Chapter 6150 Compressed, Liquefied, and Solidified Gas Program)


4.1.3        Quarterly and Bi-annual Inspections


Perform area walk-through with Safety Wardens and Jefferson Lab Subject Matter Expert having relevant hazard issue expertise. Discuss hazard mitigation and compliance issues.


4.2              Documentation of Safety Warden Inspections


Upon completion of a Safety Warden Inspection:


Step 1:             Document the Safety Wardens Inspection upon the conclusion of the inspection.

Step 2:             Submit a Facilities Management Work Request for issues requiring repair or maintenance. 

Step 3:             Initiate a Corrective Action Tracking System (CATS) for issues requiring “resolution.” 


4.3              Safety Bulletin Boards


Bulletin Boards are provided in common areas for posting of pertinent ES&H topics. These boards are maintained by the area’s Safety Warden in a clean and organized manner with current and relevant information. The Safety Warden Coordinator can provide ideas for current and relevant topics. 


5.0            Resources


Safety Warden Inspection Checklists

·         Fabrication Areas

·         Hallways, Exteriors

·         Lab Areas

·         Office Areas

·         PPE Survey Tool

·         Warehouse & Storage Areas

Safety Warden Inspection Reports

Facilities Management Work Request

Corrective Action Tracking System (CATS)


6.0            Revision Summary


Revision 1.1 – 06/03/15 – Periodic Review; Content clarification; Removed responsibility for “everyone” to determine area hazards

Revision 1.0 – 07/06/12 – Triennial Review; Updated to reflect current laboratory operations











ESH&Q Division

Tina Menefee





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 6/3/2015.

[1] For the purpose of this chapter common areas are considered to be those areas where access is not restricted.  Examples include: hallways, stairways, loading docks, copy rooms, and kitchen areas.