ES&H Manual



3510 Emergency Response Activities



1.0            Purpose


This chapter and its associated appendices are based on Jefferson Lab’s Emergency Management Plan (EMP) which describes management’s responsibilities, processes, resources, and implementation strategies for dealing with emergency situations.  It is recognized that vigilance and preparation efforts implemented before an emergency helps to ensure the safety of everyone during an actual event. 


Jefferson Lab’s EMP fully incorporates required elements stated in its Contractor Requirements Document – DOE Order 151.1-C, Comprehensive Emergency Management System.  The emergence response activities provided in this document satisfy applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.


2.0            Scope


This document applies to situations that involve large numbers of people at Jefferson Lab and have major affect to operations (e.g., hurricane or flood); catastrophic events (e.g., tornado or fire); or have been deemed possible at Jefferson Lab (e.g., pandemic).  Specific emergency response procedures that involve limited numbers of people, with minimal affect to operations, are covered under the referenced subject within the ES&H Manual.


Jefferson Lab has solicited the assistance of the City of Newport News Emergency Services, through its 911 system, to respond with the appropriate personnel.  This includes, but is not limited to medical, fire fighting, and hazmat incident response. 


Table 1: Required Safety Training Courses for Emergency Response Job Classification

Training Course

Qualified Emergency Responder

Emergency Manager

Emergency Management Team Members/Alternates

MCC Emergency Response





Familiarity with Duties of EMT Members





Emergency Management Training/Drills/Exercises




Chemical Spill Cleanup Procedure





First Aid For Chemical Exposures





R&D Chem Room Safety





Responding To Chemical Spills (Hazwoper)





IS-700 Introduction to the Incident Command System SAF506




ICS-100 Intermediate Incident Command System SAF507




IS-139 Excercise Design SAF508




IS-775 EOC Management and Operations SAF509




*As appropriate to the emergency.  If you do not have the training required to respond to a particular emergency you are not considered a “Qualified Emergency Responder” for that situation.


3.0            Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.


3.1              Everyone at Jefferson Lab

·         Know the primary and alternate egress path and emergency assembly locations for your work area.

·         Notify your Supervisor/Subcontracting Officer's Technical Representative (SOTR)/Sponsor/Escort if you are unable to evacuate your work area in the event of an emergency (e.g., unable to use stairs, unable to push an emergency door open).

·         Know the emergency response procedure(s) outlined in the ES&H Manual specific to the hazard issues encountered in your work area.


3.2              Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor/ Escort

·         Ensure individuals under your authority know the location of the manual alarm pull stations and any other emergency systems in their area; how, and when to use them; and the appropriate response when activated.

·         Alert Facilities Management of any building occupant with impaired mobility. Ensure an acceptable method of egress has been established and understood prior to commencement of work.

·         Ensure individuals under your authority have read and understand the specific emergency response procedure(s) outlined in the ES&H Manual relevant to hazard issues associated with their work.


3.3              Safety Warden

·         Ensure accuracy of Building Evacuation Diagrams. Submit a Facility Management Work Request to acquire updates or postings.


3.4              Chief Operations Officer

·        Serve as Director of the Emergency Management Team.


3.5              Emergency Management Team

·         Monitors emergency event situations.

·         Communicates warnings and notifications to everyone at Jefferson Lab regarding desired activities.

·         Coordinates emergency preparation activities.

·         Monitors clean-up operations.

·         Determines operational capabilities.  Closes or opens the laboratory to normal operations, when necessary, to ensure the safety of everyone at Jefferson Lab.

·         Emergency Management Team Organization Structure can be found in Jefferson Lab's Emergency Management Plan.


4.0            Expectations


4.1              Emergency Response Procedures

ES&H Manual Chapter 3510 Appendix T1 Emergency Response Procedures outlines the basis for action during an emergency situation to be used in the absence of management direction.  Individuals who are certified or specially trained in emergency response have priority access to buildings and are authorized to respond in accordance with their training.


4.2              Emergency Response Drills/Exercises

Drills and exercises are periodically conducted to provide training, reduce confusion, and verify the adequacy of emergency response activities and equipment.  ES&H Manual Chapter 3510 Appendix T2 Emergency Response Drills/Exercises provides the general activities involved.


4.3              Tornado Response Procedure

Tornadoes can strike anywhere, at anytime. Jefferson Lab has developed ES&H Manual Chapter 3510 Appendix T3 Tornado Response Procedure so individuals will understand their responsibilities and perform the process steps required for response, accountability, and recovery in the event of a tornado.


4.4              Review Emergency Procedures

At Jefferson Lab all emergency procedures are periodically reviewed by the Emergency Manager. ES&H Manual Chapter 3510 Appendix T4 Review of Emergency Procedures provides the process steps for reviewing emergency procedures


4.5              Active Threat Emergency Procedure

An active threat situation has become a serious and possible threat to any environment. An active threat is any incident that creates an immediate threat or presents an imminent danger to the Jefferson Lab community. No one knows how any individual will respond during an active threat emergency; however, those who have been given guidance are more likely to remain calm and react appropriately. ES&H Manual Chapter 3510 Appendix T5 Review of Emergency Procedures provides the procedure to be used in the event of an active threat situation.


4.6              Emergency Response to Chemical Spills

Jefferson Lab considers chemical spills to be an environmental hazard. ES&H Manual Chapter 3510 Appendix T6 Emergency Response to Chemical Spills provides minimum action steps and contact information to ensure prompt, safe clean-up of a chemical spill.


5.0            Related Documents


5.1              Emergency Event Reporting

Jefferson Lab investigates all actual emergency events concerning personal injury; property or equipment damage; and environmental impact. These investigations allow Jefferson Lab to implement corrective and preventive actions across the site to avoid recurrence. Jefferson Lab's ESH&Q Reporting Officer analyzes the event in accordance with ES&H Manual Chapter 5200 Event Investigation and Causal Analysis Process.


5.2              Spill/Release Response Procedure

Jefferson Lab's considers the release of any harmful material to be an environmental hazard. ES&H Manual 6610 Appendix T7 Clean-up of Chemical Spills Procedure provides the minimum process steps and contact information to ensure prompt, safe clean-up of spills (e.g., hazardous material, oil, chemical).


5.3              Hurricane Preparedness

Hurricane Preparedness Condition Program provides the response process Jefferson Lab uses during a Hurricane.


6.0            References


For more information and resources please visit Jefferson Lab Emergency Management.


7.0            Revision Summary


Revision 1.3 – 05/20/14 – Added Required Safety Training Table.

Revision 1.2 11/11/13 – Revised Appendix T3 review date; revised Appendix T4 section 1.0 Purpose, changed “periodic” to “annual” review, changed review date.

Revision 1.1 02/25/13 – Clarified expectations and updated links per TMenefee.

Revision 1.0 07/14/10 – Updated to reflect current laboratory operations.







ESH&Q Division

Tina Menefee




This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 5/16/2014.