ES&H Manual



3510 Appendix T5

Response to Chemical Spills[1]



Jefferson Lab has determined that working with chemicals carries an unmitigated Risk Code >2. At a minimum all tasks requiring chemicals are discussed with the supervisor prior to commencement of work. An Operational Safety Procedure (OSP) is written for work considered to be Risk Code >2 in accordance with ES&H Manual Chapter 3210 Work Planning, Control, and Authorization Process.


1.0          Purpose


Jefferson Lab considers spills to be a hazard. This procedure provides minimum action steps and contact information to ensure prompt response and safe clean-up of a chemical spill. 


The process steps satisfy applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.


2.0          Scope


Only those who have received proper training and authorized to clean-up a spill involving hazardous material. It is recognized that listing the requirements for every chemical used at Jefferson Lab would be prohibitive, it is therefore required that qualified chemical workers read and follow the requirements/recommendation for spill clean-up listed on a chemical’s safety data sheet (SDS) and the associated work control document.  


This appendix is written in coordination with ES&H Manual 3510 Emergency Response Activities and ES&H Manual 6610 Chemical Hygiene Program.


3.0          Responsibilities

NOTE:           Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.


3.1           Anyone at Jefferson Lab

·       If you see or produce a chemical spill, contact:

o   Security at 269-5822, and

o   Request assistance from the Hazardous Waste Coordinator at 269-7308 or cell phone 757-814-6472.

3.2           Hazardous Waste Coordinator

·       Provide chemical waste disposal assistance, coordination with waste management vendor (spill response, waste disposal).

4.0          Process Steps


If there is personal over-exposure to a chemical immediately call 911 followed with a call to the Security at 269-5822, informing them that 911 has been requested. Follow the process steps outlined in ES&H Manual Chapter 6610 Appendix T6 Response to Chemical Over-Exposure.


Unless, otherwise stated anyone at Jefferson Lab may perform the following process steps.


4.1           Spills


Step 1:         Protect yourself and others. Use appropriate PPE from a Spill Kit


Step 2:         Note the material, location, and quantity.


IF spill is



Evacuate (~100 meters) upwind


Evacuate the room and close all doors and keep others from entering


Step 3:         Call Security (269-5822) and the Hazardous Waste Coordinator at 269-7308 and give the following information:

o   Identity of the material

o   Location of the spill

o   Approximate quantity

o   Other hazards or emergency conditions (traffic or personnel concerns) as requested


Step 4:         Contain the Release (if willing and safe to do so):

o   Construct a barrier around the spill using spill pads, socks, from an appropriate spill kit, or other compatible material as available (e.g. soil) to prevent spreading and to minimize damage.

o   Block drains to prevent seepage into the sewer or storm system (this includes indoor plumbing and outdoor storm systems).  


Step 5:         Wait and/or direct responders to the spill. 


4.2           Waste Clean-up and Disposal


Properly trained ES&H personnel will remove and prepare waste and other suspect material left after completion of clean-up procedure(s) for authorized offsite shipment and disposal at Treatment, Storage, Disposal Facility (TSDF) by waste management vendor.


5.0          Revision Summary


Revision 3.2 – 05/11/2020 – Updated POC cell phone and landline for hazardous materials, Division name, approval date, minor edits and revision to 3.2. Did not change the review date.

Revision 3.1 – 02/05/18 – Updated Hazardous Waste Coordinator contact information re: CATS#ED-2017-02-01-01

Revision 3.0 – 02/01/16 – Periodic Review; formerly 3510-T6; deleted content related to activities requiring training or work control documents

Revision 2.1 – 11/17/14 – Deleted note box added to 4.2 Waste Disposal per last revision; clarified instructions to Contain the Release of small drips/non-hazardous spills and large spills noted in 4.1 Chemical Spills, Step 4, per T.Menefee.

Revision 2.0 – 01/07/14 – Formerly 6610T7 Clean-up Chemical Spills Procedure; Defined small and large spills in 2.0 Scope; Added responsibilities to 3.2 Chemical Worker to read and understand OSP for specific area(s) assigned, and ensure required training is current; Specified to evacuate “upwind” in 4.1 Chemical Spills Step 2; Added “Clean-up” and note box to 4.2 Waste Disposal; per J.Williams and T.Menefee; AD-ESH approved.

Revision 1.2 – 06/28/13 – Triennial Review; added note of area specific WCDs

Revision 1.1 – 03/30/11 – Removed reference to the Chemical Assistance Team

Revision 1.0 – 07/05/10 – Updated to reflect current laboratory operations










ES&H Division

Tina Menefee





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 6/2/2020.

[1] For purposes of this appendix a “spill” is considered any quantity of chemical that an individual require assistance, or special material/equipment to remove.