ES&H Manual



3700 Safety Observation Program



1.0            Purpose


Jefferson Lab uses the Safety Observation (SO) Program as part of its Integrated Safety Management System (ISMS). It is designed to enable effective sampling and measurement of data to improvement workplace safety. SOs are a powerful tool for reducing injuries by recognizing and eliminating unsafe behavior.


2.0            Scope


The SO Program provides a process where all managers regularly visit work areas; observe work behavior and conditions; and discuss job safety with individuals. The framework helps resolve safety issues and concerns; recognizes and acknowledges safe work practices; and gains employee commitment to correct unsafe work practices. This is all done in a non-threatening, collaborative manner. SO’s help to identify work practice issues before personnel are injured or any loss of property occur.


NOTE:  SOs may be used as input for the Jefferson Lab Safety Incentive Program.


3.0            Training

Training Course

Designated Levels of Management/Supervisor


Safety Observation Program



4.0            Responsibilities


4.1              Associate Director/Division Manager:

·         Receive and maintain SO Training. This includes SAF120KD Safety Observation Program and SAF120 Safety Observation Checkout.  Please note that SAF120 is an in-person practical which uses the Safety Observation checklist located here.

·         Understand the function of the SO Program.

·         Plan and Perform SOs at appropriate intervals.

·         Along with DSO, determine SO frequency for SO at different levels of management (see Appendix T1 for recommended guidelines)


4.2              All Designated Levels of Management/Supervisor. As specified by the individual Associate Director or Division Manager, the designated levels of Management/Supervisor will:

·         Receive and maintain SO Training (SAF120KD Safety Observation Program and SAF120 Safety Observation Checkout).  

·         Understand the function of the SO Program.

·         Plan and Perform SOs at appropriate intervals. 

·         Record and Edit SOs as required.

·         Review SO data and perform follow-up activities. 

·         Use SO data as part of the continuous improvement process.


4.3              ESH&Q – QA/CI Manager:

·         Provide summary SO data to the Director’s Safety Council.


4.4              Deputy Director – ESH&Q:

·         Provide SO Training and/or Checkout.


4.5              Director’s Safety Council

·         Develop, implement, and continuously improve the SO program.

·         Review SO data for lessons learned.


5.0            Program Elements


5.1              Safety Observation Program Function


The Safety Observation (SO) Program is an integral part of Jefferson Lab’s Integrated Safety Management System (ISMS). ES&H Manual Chapter 3700 Appendix T1 Safety Observations - Function outlines the function of the Jefferson Lab (SO) Program. 


5.2              Safety Observation Procedure


ES&H Manual Chapter 3700 Appendix T2 Safety Observation and Reporting Procedure defines the process step used to perform a qualifying Safety Observation (SO) and submit observation data into the program’s database.


By clicking this button I certify that I have read, understand, and will comply with the requirements of Jefferson Lab’s Safety Observation Program as outlined within ES&H Manual Chapter 3700 Safety Observation Program and its associated Appendices T1 Safety Observations – Function; and T2 Safety Observation and Report Procedure.


Rounded Rectangle: CLICK 
to certify



6.0            References


ISMS Program Description

ES&H Manual Chapter 3700 Appendix T1 Safety Observation – Function

ES&H Manual Chapter 3700 Appendix T2 Safety Observation and Reporting Procedure


7.0            Revision Summary


Revision 2.0 – 09/30/15 – Periodic Review; revised to reflect AD/Manager discretion on which managers / supervisors will conduct Safety Observations and receive training; revised section 4 to include a link to the Safety Observation database /checklist; review cycle adjusted to reflect high risk category.

Revision 1.1 – 03/20/15 – Training consolidated into one SRL Skill Code (SAF 102kd)  

Revision 1.0 – 06/18/14 – Separated procedure steps (T2) from program function information (T1) to coordinate with current training requirements

Revision 0.1 – 05/20/14 – Added required safety training table  

Periodic Review – 09/29/11 – No substantive changes required

Revision 0.0 – 11/19/08 – This is new content.











ESH&Q Division

Bob May





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 9/30/2015.