ES&H Manual



4100 ES&H Training Program



1.0             Purpose

Contract, federal, state, and local requirements often demand that activities are be performed in a certain manner. Jefferson Lab also requires workers to be trained prior to performing certain activities pertaining to Environment, Safety and Health (ES&H) issues. This chapter provides the method used to determine worker’s ES&H training requirements, the different types of training available, and how training courses are developed.

2.0             Scope

This program defines the process by which Jefferson Lab ensures that its workers are made aware of contract, federal, state, and local ES&H requirements. 

ES&H Manual chapters define training course requirements related to a specific hazard issue.

3.0             Responsibilities

NOTE:     Management responsibility may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.

3.1              Anyone at Jefferson Lab

·         Identify a need for training/skill.

·         Apply the knowledge and skills acquired from training courses at all times.

·         Before starting a task, complete all related training requirements identified in your Skills Requirements List (SRL). 

3.1              Subject Matter Expert (SME) - Course Owner

·         Upon request, determine whether an ES&H training course is required to teach a skill. If a course does not exist, propose a new course to Associate Director, ESH&Q.

·         Work with Human Resources – Training and Performance Office to develop a lesson plan and produce a course.

·         Perform a Beta-Test Course Review prior to approval.

·         Periodically review all owned courses.

·         Update courses to ensure compliance with requirements.

·         Deactivate a course when it is no longer relevant to laboratory requirements.

3.1              Supervisor/Mentor

·         Provide general and specific safety awareness training to augment lab-wide concerns.

·         Prior to assignment of work, identify required training/qualification, using the Job Task Analysis (JTA) tool.  

·         Review and update JTAs when work assignments change, or annually (whichever comes first). 

·         Ensure everyone under your authority completes SRL requirements and are authorized to perform assigned work.

3.2              Subcontracting Officer’s Technical Representative (SOTR)

·         Provide general and specific ES&H training requirements to subcontractor.

·         Prior to performing work, ensure subcontractor has provided evidence, or completed, required training. This includes SAF100C.

3.3              Associate Director, ESH&Q

·         Designate Course Owners.

·         Review, and if acceptable, approve all ES&H training courses.

3.4              Human Resources – Training and Performance Office

·         Ensure access to SRL records, including expiration date(s).

·         Work with Course Owner to produce courses that comply with Jefferson Lab requirements.

·         Activate a course including assigning the course a number. Obtain approval from Course Owner and Associate Director – ESH&Q prior to course activation.

·         Deactivate and archive courses as appropriate.

4.0             Appendices/Related Content

4.1              Determining Safety Training/Qualification Requirements

Use the JTA tool to determine training requirements.

4.2              General and Specific Safety Awareness Training

See Toolbox Website.

4.3              Training Course Development

ES&H Manual Chapter 4100 Appendix T1 ES&H Training Course Development Procedure describes how to request an ES&H training course, designate a Course Owner, produce, review/approve, activate, and deactivate an ES&H training course. The flow chart below illustrates the process.


Training Course Development Process



5.0             Revision Summary

Periodic Review – 09/19/18 – no substantive changes per TPOC   

Revision 2.0 – 11/14/13 – Qualifying Periodic Review; replaces 4100 Safety Training and 4200 ES&H Training Overview; revised to reflect that the process pertains to ES&H training only; added links to HR Training and Performance Office procedures; added responsibility of HR Training and Performance Office to assist in course development; TPOC reassigned from B.Ullman to M.Logue per M.Logue

Revision 1.0 – 05/24/13 – Periodic review; revised to reflect current laboratory operations; no substantive changes required per B.Ullman










ESH&Q Division

Steven Hoey





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 2/25/2020.