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5300 Appendix T1 Occurrence Reporting to Department of Energy (DOE) and Notification Procedure |
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1.0
Introduction
This
appendix explains how to categorize and process notable event information at Jefferson
Lab.
The
information used to generate a DOE Occurrence Report is derived from Notable Event Reports.
Specific examples of the types of events Jefferson Lab are expected to
report are listed in ES&H Manual Chapter 5200
Event Investigation and Causal Analysis Process.
DOE Manual 231.1-2, Occurrence Reporting and
Processing of Operations Information
(ORPS), contains specific information which the ESH&Q Reporting Officer uses to determine whether an event is reportable to DOE. The below
listed sections are used to categorize the event, define reportability
criteria, and determine timing issues:
- Section
5, Occurrence Reporting (Categorization)
- Section
6, Reporting Criteria (Defining Reportability)
- Section
11, Occurrence Reporting Model and Causal Analysis (Timing Requirements
and DOE Causal Analysis Codes)
The
information required for reporting varies with the type of event. Per ES&H Manual Chapter
5200 Event
Investigation and Causal Analysis Process Lead Investigators work closely with the ESH&Q Reporting Officer to gather information for the
notification report, subsequent updates, and final report.
Other
applicable regulatory agencies’ reporting requirements are also met. The Comprehensive Environmental Response, Compensation, and
Liability Act (CERCLA) or “Superfund” Act of 1980 requires immediate
reporting of certain environmental releases to the National Response Center.
2.0
Important Points to Note:
Per DOE O232.2, Attachment 4 (page 1):
·
Notifications
to Thomas Jefferson Site Office (TJSO) occur between 15-minutes and 2-hours
after discovery of the event, depending on the significance level.
·
Each event is categorized by the ESH&Q Reporting Officer no later than
2-hours from the time of discovery, sooner depending on the significance level.
·
Notification
ORPS reports are submitted between close of the next business day to
no-later-than two business days after the event, depending on the significance level.
·
Final
ORPS updates are submitted no-later-than 45-days from categorization date and
time, when applicable.
3.0
Responsibilities
3.1
ESH&Q
Associate Director:
· Designate ESH&Q Reporting Officer and designates alternates.
3.2
ESH&Q
Reporting Officer:
· Complies with DOE Reporting Requirements.
· Screens all Notable Events for reporting criteria.
· Ensures designated alternates have the appropriate DOE database accesses
· Ensures designated alternates are properly trained, specifically with respect to:
o DOE Occurrence Reporting and Processing of Operations Information (O 232.2)
o ESH&Q Manual Chapters 5200 and 5300
o
Practical and/or mock exercise opportunities
(i.e., ORPS training modules, feigned reporting during site Emergency exercises
such as Hurricane Tabletop drills, etc.).
4.0
Revision Summary
Revision 1.1 – 04/11/16 – Periodic Review; updated links and references
Revision 1.0 – 10/19/09 – Update to reflect current laboratory
operations.
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
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ESH&Q Division |
04/11/16 |
04/11/21 |
1.1 |
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