ES&H Manual



6105 Office Safety



1.0             Purpose


The purpose of this chapter and its associated appendix is to provide individuals with Jefferson Lab’s office safety requirements. Though not considered the most hazardous of environments, hazard issues do exist in an office setting and are to be addressed appropriately in order to ensure the safety and health of individuals, equipment and the environment.


This program satisfies applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.


2.0             Scope


Because of the unique environment at Jefferson Lab, no two office environments are alike. If an area combines office space with other work, all hazard mitigation measures apply to all workers within the area. This chapter and its appendices provide mitigation requirements for the hazard issues associated with typical office work.


3.0             Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.


3.1              Anyone at Jefferson Lab

·         Correct and/or report problems to someone who can resolve them. (Generally this would include submitting a Facilities Management Work Request.)

·         Wear work attire appropriate for the area’s hazards. (See ES&H Manual Chapter 6620 Personal Protective Equipment (PPE) Program.)


3.2              Office Workers

·         Be aware of the hazard issues associated with your work area. 

·         Follow manufacturer and product label recommendations.

·         Enforce good housekeeping techniques.

·         Make a request to Occupational Medicine for an ergonomic consultation, as outlined in ES&H Manual Chapter 6106 Ergonomics Program, if you have problems or concerns related to ergonomic conditions.


3.3              Supervisors/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

·         Ensure that Office Workers are aware of the hazard issues within their area.

·         Ensure training, medical monitoring, equipment, and PPE is made available to Office Workers in accordance with the requirements of the ES&H Manual.


3.4              Occupational Medicine

·         Perform ergonomic consultations as outlined in ES&H Manual Chapter 6106 Ergonomics Program.


4.0             Expectations


4.1              Office Safety Requirements

Most office hazards are easily controlled by using common sense; following manufacturer and product label recommendations; and enforcing good housekeeping techniques. However, some hazard issues can only be controlled during day-to-day operations with the cooperation of the individuals involved. ES&H Manual Chapter 6105 Appendix T1 Office Safety Requirements outlines the process steps to be used to ensure office safety.


5.0             Revision Summary


Revision 1.2 – Updated the header footer, changed ESH&Q to ES&H minor revisions no approval needed.

Periodic Review – 11/02/15 – No changes per TPOC

Revision 1.1 – 03/14/14 – Editorial revisions to reflect content moved; 6105T2 Office Ergonomics to 6106T1 Office Ergonomics Guidelines.

Revision 1.0 – 12/21/10 – Formerly titled ‘Workplace Safety’, renamed to more accurately reflect content











ES&H Division

Smitty Chandler





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 11/4/2020.