ES&H Manual



6120 Appendix T2

Storage, Inspection, Maintenance, and Disposal of

Portable Hand Tools



1.0             Purpose


Jefferson Lab requires that owners of portable hand tools store, inspect, maintain, and dispose of their equipment and any attachments in a responsible manner. Unauthorized use of portable hand tools is not permitted at Jefferson Lab. Owners and their supervisors are responsible for monitoring the use of this equipment.


2.0             Scope


The process steps for this procedure are performed in coordination with ES&H Manual Chapter 6120 Portable Hand Tool Safety.


3.0             Responsibilities

NOTE:           Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.


3.1              Portable Hand Tool Owner and/or Operator

·         Inspect every tool prior to use to ensure it is in good working condition.

·         Dispose of any worn or broken tool according to department procedures.

·         Clean and store tools properly.


3.2              Supervisor/Subcontracting Officer’s Technical Representative (SOTR) Sponsor/

·         Ensure tools are stored, used, and disposed of according to procedures.

·         Ensure appropriate tool procedures are provided.

·         Ensure adequate storage containers are provided.

·         Determine whether a damaged tool is to be repaired, replaced, or disposed of.


4.0             Process Steps


Unless otherwise noted process steps are performed by authorized Portable Hand Tool Owners and/or Operators.


4.1              Storage

When not in use, tools are stored in a designated area. Each area and/or department is responsible for determining proper storage procedures for their tools; however, Jefferson Lab requires all portable hand tools be stored in a secure work area, or a common tool box/crib when not in use.


4.2              Inspection

Step 1:            Operator examines each tool prior to use, minimally in accordance with manufacturer’s recommendations.

·         If tool(s) is in good repair continue with work. 

·         If damage is found continue to Step 2.

Step 2:            Remove worn or damaged item(s) from service. 

Step 3:            Identify the problem and notify your supervisor. 

Step 4:            The supervisor determines whether the item is to be repaired, replaced, and/or how to properly dispose of it.


Examples of damaged/worn tools that should be removed from service:

  • Wrenches with cracked or worn jaws.
  • Screwdrivers with broken bits (points) or broken handles.
  • Hammers with a loose head or chipped striking surface.
  • Dull saws, saw blades, and drill bits.
  • Power tools with frayed cords or broken plugs.


4.3              Maintenance

·         Minimally tools are maintained in accordance with manufacturer’s specifications. 

·         Only compatible parts are to be used (e.g., bits, blades, handles)


4.4              Disposal


4.4.1        Portable hand tools

Disposal at the determination of the owner’s supervisor and in accordance with area procedures. Minimally these include:  

·         Permanently disabling power source.

·         Removal and/or containment of sharp or pointed edges.

·         Contact Environmental if the tool contains, or has, a reservoir of liquid (e.g., oil, gasoline).


Contact Facilities Management (x7400) for assistance as necessary.


4.4.2        Batteries

Place spent batteries in designated containers.  Oversized batteries can be disposed of by contacting Environmental Management.


5.0             Revision Summary


Revision 1.2 – 10/23/18 – Periodic Review; clarified battery disposal

Revision 1.1 – 11/16/15 – Periodic Review; minor clarifications; review cycle adjusted to reflect high-risk category.

Revision 1.0 – 07/19/10 – Updated to reflect current laboratory operations











ES&H Division

Bert Manzlak





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 11/14/2018.