TITLE

ES&H Manual

 

DOCUMENT ID

6140 Appendix T2

Procurement of Material Handling Equipment

 

1.0           Purpose

TJNAF requires that material handling equipment (MHE) purchases, leases, and related repair & maintenance services follow the requirements provided in this document. Relevant items include:

 

·  forklifts

·  aerial work platforms

·  attachments

·  rigging hardware and below-the-hook lifting devices

·  cranes

·  leased equipment

·  hoists

·  subcontracted services

2.0           Scope

The steps listed in 4.0 below apply to material handling equipment and services, purchased, leased, used by, or on behalf of TJNAF.

Note:  P-Cards are not permitted to be used for material handling equipment purchases without approval of the Material Handling Manager (MHM) and P-Card Administrator.

 

The steps listed herein are performed in coordination with Chapter 6140, Material Handling Equipment Program.

3.0           Responsibilities

Note:   Management authority may be delegated to a task-qualified TJNAF employee at the discretion of the responsible manager.

3.1            Buyers and Technical Representatives (TR)

Implement TJNAFs requirements and standards as listed in this procedure.

3.2            Procurement Department

·       Ensure compliance with DOE-STD 1090 Guidelines prior to purchasing MHE.

·       Ensure MHE safety requirements are included in subcontract documents when material handling equipment is identified (use of Account Code 043-028).

·       Ensure the MHM has approved purchase requisitions for material handling equipment and associated equipment.

3.3            Material Handling Manager (MHM)

Performs duties as defined herein.

4.0           Procedure

4.1            Purchase Requisition

·       Use the approved requisitioning system.

·       The account code 043-028, “Material Handling Supplies and Equipment” shall be used to purchase material handling equipment, supplies, attachments, or maintenance services.

4.2            Purchase Specifications

·       See Chapter 6141, Appendix T2: Procurement Requirements Relating to Overhead & Mobile Cranes, Hoists, and Rigging for procurements relating to rigging, cranes and hoists.

·       See Chapter 6145, Appendix T2: Procurement Requirements – Forklifts and Attachments for procurements relating to forklifts and attachments.

·       See Chapter 6147, Appendix T2: Procurement Requirements – Aerial Work Platforms for procurements relating to aerial lift platforms.

·       If contract employees will be processed through the Jefferson Lab Employee Job Task Analysis (EJTA) Process, it is required that they receive medical monitoring prior to commencement of work. Refer to Chapter 6800, Appendix T5: Contract Staff Employee Medical Monitoring for the requirements of this monitoring program.

4.3            Receipt

Buyers and TRs shall ensure that the MHM is notified when new, leased, or subcontractor-provided material handling equipment, attachments, or below-the-hook lifting devices arrive on-site, in accordance with TJNAFs Receiving Inspection and Acceptance Testing Procedure.

4.4            Inspection

MHM ensures the equipment complies with the requirements of referenced standards of Occupational Safety and Health Administration (OSHA) and American National Standards Institute (ANSI).

4.5            Acceptance (if equipment complies with requirements) the MHM:

·       informs the buyer or designated owner

·       ensures access is appropriately restricted in accordance with Chapter 6140, Appendix T4: Access Restrictions to Material Handling Equipment

·       establishes appropriate training requirements and ensures training is performed in accordance with Chapter 6140, Appendix T1: Training Requirements for Material Handling Equipment

4.6       Non-Acceptance (if equipment does not comply with requirements): the MHM tags and quarantines the equipment to prevent inadvertent use (in accordance with the Control of Non-Conforming Material or Products Procedure).

-       non-acceptance tags remain in place until the equipment is removed from Jefferson Lab or brought into compliance and accepted by the MHM

5.0           Revision History

rev

summary

review date

1.6

periodic review

updated and/or corrected

- to reflect current laboratory operations

 - the ES&H Manual (in header) hyperlink to allenj@jlab.org

- Note: in 3.0

- headers and footers; bullets; spacing; hyperlinks, etc. throughout

- Revision Summary to table format with new title, Revision History

added: NEXT with REVIEW DATE; and, REVIEW CYCLE to footer

* ES&H Manual Editor conducted formatting, grammar, and general editing changes; removed verbiage without changing the content or meaning of such.  Approved by TPOC, MLoewus, on 09.13.2022

09.13.2022

1.5

- updated ‘ESH&Q’ to ‘ES&H’& SOTR to TR; contact information; plus other minor edits.

- no approval required

02.25.2021

1.4

updated TPOC from BSperlazza to MLoewus

01.24.2018

1.3

updated TPOC from DKausch to BSperlazza per BSperlazza

02.09.2017

1.2

eliminated two positions previously identified as the MHSR and the MHER, the responsibilities of these positions are now performed by the MHM.

12.18.2015

1.1

period review, no changes necessary

12.04.2014

updated to include aerial work platform requirements

11.10.2010

1.0

updated to reflect current laboratory operations

04.12.2010

 

 

 

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

APPROVAL DATE

REVIEW DATE

REVIEW CYCLE

rev

 

 

ES&H Division

Mark Loewus

01.24.2018

09.13.2022

3 years

1.6

 

This document is controlled as an online file.  It may be printed but the print copy is not a controlled document. 

It is the user’s responsibility to ensure that the document is the same revision as the current online file.  This copy was printed on 10/18/2022.