ES&H Manual



6140 Appendix T4

Access Restrictions to Material Handling Equipment



1.0            Purpose


Access to material handling equipment is controlled through the use of engineered controls using automated electronic key boxes and administrative controls established by work group leaders. The Material Handling Manager (MHM) authorizes access by qualified operators to specific keys needed to activate equipment


2.0            Scope


This procedure applies to material handling equipment owned or leased by Jefferson Lab.


Process steps are performed in coordination with ES&H Manual Chapter 6140 Material Handling Equipment Program.


3.0            Responsibilities

NOTE:           Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.


3.1              Material Handling Manager (MHM)

·         Establish and maintains the key boxes used to restrict access to material handling equipment.

·         Monitor group leaders’ material handling equipment programs to ensure that appropriate restrictions are applied to the equipment to prevent inadvertent use.


4.0            Process Steps


4.1              Access Control

Step 1:             Upon satisfactory completion of required training and medical determination, the MHM provides qualified operators access to specific keys.

Step 2:             The MHM notifies the qualified operator’s supervisor of the successful completion of requirements and provides authorization for use of equipment.


4.2              Authorized Use

Step 1:             Work involving the use of material handling equipment is authorized by the qualified operator’s supervisor. 

Step 2:             When authorized the qualified operator access the keys from the appropriate control mechanism (key box or group leader).

Step 3:             Upon completion of work, the qualified operator returns the key to the appropriate key box or group leader. Failure to do so results in disciplinary action in accordance with Administrative Manual - 212 Voluntary and Involuntary Separations.

NOTE: Unauthorized use of material handling equipment shall result in disciplinary action in accordance with Administrative Manual - 212 Voluntary and Involuntary Separations.


5.0            Revision Summary


Revision 1.3 – 01/24/18 – Updated TPOC from B.Sperlazza to M.Loewus

Revision 1.2 – 02/09/17 – Updated TPOC from D.Kausch to B.Sperlazza per B.Sperlazza

Revision 1.1 – 12/18/15 – Eliminated two positions previously identified as the MHSR and the MHER, the responsibilities of these positions are now performed by the MHM

Periodic Review – 12/04/14 – No changes

Revision 1.0 – 04/12/10 – Updated to reflect current laboratory operations












ES&H Division

Mark Loewus





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 1/29/2018.