TITLE:

ES&H Manual

 

DOCUMENT ID:

6200 Appendix T5

Electrical Code Equivalency Procedure

 

 

1.0             Purpose

When compliance with electrical codes or standards will create additional hazards, increased risk, or be infeasible Jefferson Lab allows alternative mitigation to be considered. This mitigation can waive specific requirements or permit alternative methods in NFPA 70 and NFPA 70E where it is assured that equivalent objectives can be achieved by establishing and maintaining effective safety. This procedure provides the process steps for initiating a request, and its review and approval, to ensure the same or greater level of safety. 

2.0             Scope

The Electrical Authority Having Jurisdiction (EAHJ) uses this procedure to waive specific requirements or permit alternative methods where it is assured that equivalent objectives can be achieved by establishing and maintaining effective safety. 

 

This procedure is used for granting special permissions (equivalencies) regarding implementation of rules and practices of the National Fire Protection Association (NFPA).

 

The EAHJ’s authority does not extend to regulation, standards or codes that fall under the regulatory authority of Occupational Safety and Health Authority (OSHA) unless incorporated by reference and includes an EAHJ, or similar, provision.

 

Perform the process steps for this procedure in coordination with ES&H Manual Chapter 6200 Jefferson Lab’s Electrical Safety Program.

 

3.0             Responsibilities

NOTE:     Management authority may be delegated at the discretion of the responsible manager. EAHJ responsibilities cannot be delegated without TJSO acceptance. 

 

3.1              Anyone at Jefferson Lab

·         Initiate an electrical code equivalency request using the Electrical Code Equivalency Request Form.   

 

3.2              Electrical Authority Having Jurisdiction (EAHJ)

·         Provide a determination for Electrical Code Equivalency Requests.

·         Distribute the completed form as appropriate.

 

3.3              Electrical Safety Committee (ESC):

·         Review and provide comments, as warranted, to requests.

·         Discuss and record equivalency determinations as part of ESC Minutes.

 

3.4              Associate Director, ESH&Q:

·         Review and approve Electrical Code Equivalency.

 

4.0             Process Steps

4.1              Initiate the Request

 

Step 1.             Identify the Equipment, Installation, or Process

Be as specific as possible. Include diagrams, pictures, etc. if appropriate, to identify the issue.

 

Step 2.             Location of the Work 

Be as specific as possible. Include the building number, room number, or distance from the nearest landmark. 

 

Step 3.             Description of the Work

Provide details as to the work assignment and its objective. 

 

Step 4.             State the Specific Problem or Question. List the specific code and section(s) that requires equivalency.

Describe why the work will create additional hazards, increased risk, or be infeasible.

 

Step 5.             Describe the Proposed Mitigation – to satisfy the electrical safety equivalency.

Provide a description of what could be done to mitigate the hazard to a level at or below that provided by the Code.

 

Step 6.             Sign & Submit

The Requestor then signs the form and submits it to the EAHJ for determination.

 

4.2              Determination

Review the request. Provide copies to members of the Electrical Safety Committee for review and comment if appropriate. Peer benchmarking of prospective equivalencies will be performed for consideration in the final determination; discuss the results in section 2.0 DETERMINATION on the equivalency form.  

 

Step 1.             Scope Statement

Grant or deny the request for the identified equipment, installation, or process. If the request is applicable to other issues, describe.

 

Step 2.             Specific Code and Section(s) Used

Provide a justification for the determination whether “Approved” or “Denied”.

 

Step 3.             Explain Determination

IF
Request is:

THEN

Approved

Step 1.   Include an explanation of the electrical safety aspects.

Step 2.   Enter determination into the Jefferson Lab Corrective Action Tracking System (CATS) including an inspection date to ensure compliance.

Denied

Step 1.   Provide reasoning and, if applicable, alternative(s).

4.3              Signature

·         The EAHJ signs and date the “Determination” to denote an adequate review.

o   Preceding the signature of the Equivalency, the Electrical Safety Committee (ESC) shall have had a majority vote in favor of the “Determination” response; either approved or denied.

·         The Associate Director, ESH&Q signs and dates the Equivalency.

 

4.4              Distribution

·         The EAHJ retains the final requests. (These records are available at https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-19892 ).

·         Distribute copies of the completed form to individuals listed under the Distribution section on the Electrical Code Equivalency Request Form.

 

5.0             Revision Summary

 

Revision 0.1 – 11/14/18 – Deleted reference to NFPA-70E (2004 edition) per CATS# STR-2017-12-06-01; updated Purpose, Scope, 4.3, 4.4

Periodic Review – 10/05/16 – No changes per TPOC

Revision 0.0 – 10/31/13 – New content to reflect current laboratory operations

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

APPROVAL DATE

REVIEW DATE

REV.

Page

4 of 4

 

 

ESH&Q Division

Todd Kujawa

11/14/18

11/14/21

0.1

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 12/18/2018.